Project Management
Resume:
Curriculum Vitae
JESUS P. OLONAN
Name :
Qualification : Hands-on Document Controller with over 23 years of varied experience
in file manipulation in project management and contracting horizontal and
vertical structures such as utilities installation, roads, infrastructure, high-rise/
mixed use buildings. Strong focus on safety and quality. Familiarity on
construction, oil and gas practices.
Responsible for the implementation of Procedure which is to ensure that all
reasonable precautions are taken by Harouge Oil Operations (HOO) to protect
the health and safety of personnel engaged in the maintenance, servicing, pre-
commissioning and commissioning of processes, systems or equipment from
injury by the unexpected and uncontrolled release of hazardous energy.
Areas of expertise include: planning, contract management, development &
composing methodologies, value engineering, change management, risk
management, design coordination, contractor client-consultant coordination
and vendor relations.
: Bachelor of Arts in Political Science (Graduated)
Lyceum of the Philippines, Intramuros, Manila Philippines
: Master of Arts In Education Social Studies (21 units)
University of the Philippines, Diliman Quezon City Philippines
Computer Skills: Primavera Expedition Contracts and Projects Control, MS Office (excel, word
Outlook, power point), SAP, Adobe Acrobat Professional 8, Access, Oracle,
Access Primas Data Management System (Lotus 6.1). Project on Line (POL
Fluor Daniel), Project Management Information System ( PMIS- Samsung C
& T Corporation) and Inventory Material System (IMS) .
Special Skills: Utilization and application of EDMS, file manipulation using ACONEX.
Supremo.
Mobile Number: 091*-***-**-**
Home Number: 633-35-63
Home Country
Address : L39 B8 Tagaytay St. Metro Montana Subdivision Burgos Montalban, Rizal
Philippines
Sports &
Hobbies : Tennis, Badminton, Ping-pong, Chess, Book Reading
Date of Birth : April 14, 1968
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JESUS P. OLONAN DOCUMENT CONTROLLER
Email address: *****.******@*****.***.**
Sabic Badge : 825449
WORK EXPERIENCES
ARCHEN ENGINEERING AND CONSULTING COMPANY.
P.O. Box 14211 Riyadh 11424
Tel.No. +966-********* ext. 104 0r 107
Website: www.archen.com
April 05, 2015 - October 18, 2016
South Border Infrastructure (SBI) Project
JOB DESCRIPTION:
Received incoming shop drawings with comments from our architect.
Shall upload and download drawings or final design for construction, progress billing reports
on Supremo.
Shall prepare document transmittal and issue copies to MOI (Ministry of Interior) and
subcontractors.
Proper control of all forms pertaining to construction and documentation as approved by the
QA/QC department.
Safe keeping of all incoming documents from consultant and subcontractors both hard and e-
copy.
Recording all incoming and outgoing documents in the computer as per master documents
register (MDR) or control logs.
Shall transmit shop drawings to the consultant thru Supremo.
Prepare Cd for General contractor and site for the implementation of the final design.
Received incoming letters from MOI arabic letter for proper distribution and confidentiality of
the letter.
Upload English translation, allocation letter and generate ERP on the system (Supremo)
Receiving of Material submittals from General Contractors Saudi Bin Laden Group for
approval of the MOI (Ministry of Interior).
Shall responsible of the sample materials for the implementation of the project on the sample
room.
Prepare transmittal for the MOI (Ministry of Interior) and General Contractors (Saudi Bin Laden
Group) using Supremo data management system of South Border Infrastructure Project.
JABEL OIL SERVICES (SHAHAT OIL SERVICES)
Tripoli, Libya
Principal Client: Harouge Oil Operations (HOO) (VEBA LIBYA) (MOBIL)
Location: Ras Lanuf, Libya
Department: Health and Safety Department
March 10, 2014 August 3, 2014 (Mandatory Evacuation)
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JESUS P. OLONAN DOCUMENT CONTROLLER
Position: PERMIT TO WORK COORDINATOR/DOCUMENT CONTROLLER
JOB DESCRIPTION:
Reporting to Production Coordinator;
Knowledge of production and maintenance activities in the hydrocarbon industry;
Receive the signed permit to work and register it (document records);
Review the permit to work, ensuring permit is correctly completed, signed and valid. Ensuring
any pre-permit requirements have been completed;
Assign and register performing Authority locks and tags as per the Lock out/Tag out register;
Number each locks and issue tag;
Record the permit to work number on the pack;
Register and record verbal permit authorization and ensure verbal checklist is completed;
Track term permits, issue, duration and expiry;
Confirm all locks have been returned as identified on the lock out/tag out register and ensure
the register is complete, and;
Check and ensure the permit to work hand back section has been correctly signed by the
Performing Authority and Operation Authority.
Such permit to work are Bottom plate replacement/weld bottom plate (weld/cutting), Removal
of spade blind from gas line (10), cleaning around tank shell, painting external,
Backfilling/Compacting 200 mm 4 layer/testing, cutting etc.
SPECIFIED CONTRACTORS AND DEVELOPMENT INC. (SCDI)
Suite 305 Xavierville Condominium Loyola Heights Quezon City
August 2, 2012 June 4, 2013
Position: Logistic Head/ Warehouse Supervisor
JOB DESCRIPTION:
Coordinate to all warehouseman daily through phone call and ensure inventory is properly
log and updated daily (Delivered and Actual Available Materials in the Warehouse)
Coordinate to all warehouseman daily through phone call and ensure inventory is properly
log and updated daily (Delivered and Actual Available Materials in the Warehouse)
Ensure weekly inventory report is submitted by all warehouseman every Monday Morning at
Logistics Department.
Update/encode all collected inventory report daily at Logistics Department database using
Material Inventory System (IMS) and SAP.
Schedule actual warehouse inspection and inventory to all warehouses.
Prepare incident report gathered from all warehouses and submit to the Logistics Head for
immediate facilitation and necessary action.
Assist in the conduct of orientation, training to all warehouseman
Assist in the set-up of all warehouses for all projects.
E nsure hygiene and cleanliness of all vehicles. (Perform vehicle inspection every morning)
Consolidate and submit clean-up report every Saturday.
Assist in the canvass of spare parts (vehicle and equipment).
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JESUS P. OLONAN DOCUMENT CONTROLLER
Record all issued spare parts at the repair and maintenance division (record serial numbers
& description// brand new or surplus// Original or Replacement, etc.).
Monitor change oil schedules. (Record Odometer Reading of all vehicles weekly at least
every Friday)
Schedule and assign vehicles accordingly. Log all dispatch vehicles in the daily dispatch log
form.
Dispatch Vehicles from SCDI Main Office Garage.
Before dispatch, ensure proper engine oil level, water radiator level, wiper washer water
level, brake fluid level, ATF Automatic Transmission Fluid level and good engine condition.
Receive vehicles and check for damages if any. Collect vehicle keys and Safe keep at the
logistics department.
COMPANY PROFILE:
Specified Contractors And Development Incorporated is a Triple A management for
engineering, procurement and construction projects in the Philippines.
PHILDIPHIL BUILDERS INC. (Korean Company).
# 42 Culiat St. Central Avenue Quezon City, Philippines
March 19, 2012 June 19, 2012
Position: Document Controller
JOB DESCRIPTION:
Safe keeping of dossiers to locate and retrieve all the documents from the systems and file
room.
Preparation of material submittals/ suppliers for client approval.
Sending of drawings and submittals to subcontractors and consultant.
Expedite responses to transmittals sent for review/ comments.
Updating the drawing documents such as Structural, Electro-Mechanical, Plumbing and Fire
Protection using Master Documents register.
Accurate filing of project correspondence, reports, drawings and maintain and manage
existing filing register with relevant codes and reference numbers.
Assure document quality to include the completeness with established procedures and
updates.
Preparation of memorandum to all subcontractors especially for administrative matters.
Shall prepare documents submittals, approvals, shop drawings and request for information
(RFI) for all engineering query.
Safekeeping all incoming e-file CD (drawing IFC) by the consultants.
Shall assist all technical managers in preparing and submitting reports on consultant.
PROJECT HANDLED:
EVM Project
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JESUS P. OLONAN DOCUMENT CONTROLLER
Central Avenue, Quezon City
SAMSUNG C & T CORPORATION (Certified ISO).
Fluor Daniel Inc. Philippines
3rdFloor. Asian Star Building 2402-2404 ASEAN Drive
Filinvest Corporate City Alabang, Muntinlupa City 1770
Philippines (Manila Based)
SLNG Singapore Liquefied Natural Gas Project in Jurong Island, Singapore
July 16, 2011- March 16, 2012
Position: Lead Document Control
JOB DESCRIPTION:
Shall be in-charge of all engineering documents for the project of Singapore Liquefied Natural
Gas in Jurong Island Singapore of Samsung C & T Corporation (Certified ISO).
Shall maintain Comprehensive Document Control System as required to fulfill the
requirements of any specific projects and ensure that all documentation, drawings and
specifications are up to date and the correct revision.
Shall use a Project Management Information System for the drawings and vendor data.
Shall expedite the responses to transmittals sent for review and comments.
Shall respond to queries relative to the revision of status of issued drawings/ documents from
engineering and drafting personnel.
Shall render support to the project personnel with all aspects of Document Control.
Shall be responsible for projects as-built and archiving documents.
Shall assist the process engineers in preparation of HSE submission to Fluor Daniel for
approval, logging, retrieving transmittal preparation of Isometric drawings, and Piping &
Instrumentation diagram.
Responsible of updating Master Document Register for general process, marine, hse, civil,
structural, building (HVAC), tank, mechanical, piping, insulation, electrical, instrumentation,
firefighting, construction project management, construction procurement, safety, QA/QC,
technical change notes, meeting notes, and pre-commissioning and commissioning.
Updating Engineering/Vendor Document Transmittal Numbering Register using Project on Line
(Fluor Daniel) and Project Management Information System (Samsung C&T Corporation) Data
Management System.
COMPANY PROFILE:
Samsung C & T Corporation (Certified ISO) Korean Company leading management for engineering,
procurement and construction projects in Korea.
PROJECT HANDLED:
Singapore Liquefied Natural Gas Terminal Project
Jurong, Islands. Singapore
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JESUS P. OLONAN DOCUMENT CONTROLLER
PROJECT MANAGEMENT: KOREAN GAS TECHNOLOGY
DOVAN CONSULTANT ENGINEERING
Principal Client: Daam Consulting Engineering
Waha Oil and Gas Maintenance, Libya
May 29, 2010 Feb 12, 2011
Position: Document Controller
JOB DESCRIPTION:
o QA/QC Document controller responsible for indexing of the documents matrixes in
accordance with the Document Management Procedure.
o Shall assist the process engineers in preparation of HSE submission to Consultant for
approval, logging, retrieving transmittal preparation of Isometric drawings, and Piping &
Instrumentation Diagram.
o Update of daily BOQ for supplier/vendor documents for daily activities.
o Expedite and Update Equipment Materials for supplier/vendor activites.
o Implementation of Forged Fittings for all materials needed in accordance to Engineering
Standards, American Society of Mechanical Engineers (ASME), American Society for
Testing and Materials (ASTM).
o Shall prepare the daily progress report, monthly report, manpower histogram, cost
histogram, s-curve and minutes of meeting.
o Shall maintain a filing system of accurate project correspondence, reports and drawings in
process & control systems department.
o Shall maintain and manage existing filing register with relevant codes and reference
numbers.
o Shall establish and maintain procedures, policies and automated system needed to meet
the demands of document control.
o Shall retrieve all the documents from the systems and file room.
o Shall segregate and arrange all documents prior to their numbering system.
o Shall post changes to computerized or manual records and releases documents and
notifies affected projects/departments.
o Shall prepare the Submittals of Technical report/ design drawings of conceptual,
preliminary and final copy for water system, sewerage system, and road.
o Shall record the incoming documents and prepare the document transmittals.
o Shall ensure accurate and timely release of all document changes.
o Shall manage the archival and maintenance of storage of documents and specified quality.
o Shall maintain a filing system according to Quality Management System.
o Shall maintain an efficient project related document control register.
o Shall maintain updated drawings being issued for construction purposes.
o Shall ensure that the copies being issued by the recipient personnel is the current revision
and shall collect any superseded documents and replace it with the latest documents.
o Shall prepare for Request for Information (RFI) for all engineering query.
o Shall provide guidelines for effective correspondence control.
o Shall prepare codes and numbers for project correspondence and submittals.
o Compile and maintain control records & related files to release blueprints, drawings, and
engineering documents to projects/ operating departments.
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JESUS P. OLONAN DOCUMENT CONTROLLER
o Shall examine documents such as blueprints, drawings, change orders and specifications
to verify completeness and accuracy of data.
o Preparation of Timesheet, Daily Manpower Supply of the project.
o Request materials for the daily activities for commissioning
PROJECT HANDLED:
Waha Maintenance Project, Libya
MAKATI DEVELOPMENT CORPORATION (Certified ISO).
Ayala Alabang Muntinlupa,Philippines
June 9, 2009 April 30, 2010
Position: Document Controller
JOB DESCRIPTION:
o Shall be the lead Document Controller for the project of Glorietta redevelopment Phase 1
& Phase 2.
o Shall expedite Engineering documents using ACONEX Data Management System of the
Project.
o Shall receive, records and file of all incoming documents and distribution copies to all
concerned.
o Shall assist project managers in retrieving, tracking and updating documents.
o Shall upload and download drawings for construction, progress billing reports on ACONEX
and make sure that each section subcontractors receives their correspondence, request
for approval, request for information and shop drawings.
o Shall prepare document transmittal and issue copies as requested
o Shall be responsible for the proper control of all forms pertaining to construction and
documentation.
o Shall safekeep all incoming documents from consultant and subcontractors both hard and
e-copy.
o Shall record all incoming and outgoing documents in the computer as per master list or
control logs.
o Shall transmit shop drawings to the consultant thru ACONEX.
o Shall prepare the transmittal of all permits which include the government permits for the
building construction.
PROJECT HANDLED:
Glorietta Redevelopment Phase 1 & Phase 2 Project
Makati City, Philippines
PROJECT MANAGEMENT: AYALA LAND INCORPORATED
OBAYASHI CORPORATION (Certified ISO).
Dubai, United Arab Emirates
JTMJV -Japan Turkey Metro Joint Venture
April 3, 2008 April 27, 2009
Position: Chief Document Controller
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JESUS P. OLONAN DOCUMENT CONTROLLER
JOB DESCRIPTION:
o Shall monitor and supervise the proper control and maintaining reliable shop drawings for
the over ground and underground station of Dubai Metro Project given by the Design team.
o Shall receive and expedite submittals drawings, material specification and material status.
o Shall maintain files of the existing engineering documents together with incoming
documents in orderly and controlled manner using ACONEX Data Management System.
o Shall upload and download shop drawings and method statement for construction.
o Shall be in-charge of the sample room including approved samples, subcontractors sample
and controlled samples.
o Shall prepare document transmittals and issue copies upon the instruction of the technical
managers.
o Safekeeping of all incoming documents both hard and e-copy being given by the
consultants.
o Shall assist Technical managers in submitting reports to Consultants.
o Shall monitor/ track the status of Material Sample, Shop drawings, Method Statements and
Shop Drawings Amendments.
PROJECT HANDLED:
Dubai Metro.Project Red Line
Dubai, United Arab Emirates
PROJECT MANAGEMENT: PARSON/ ATKINS/ SYSTRA
BILFINGER BERGER QATAR WLL (Certified ISO).
Doha, Qatar
April 27, 2007 March 30, 2008
Position: Document Control Officer
JOB DESCRIPTION:
o Shall control the Access Primas Data Management System for the Barwa City Project.
o Receives, register or records and expedite subcontractors Bid Proposal for
Electromechanical; Structural, Fireprotection and Plumbing.
o Assist Procurement Manager in submitting reports to the Consultants (Aecom).
o Control of shop drawings both hard copy and e-copy.
o Ensure that drawing transmittals are properly acknowledge ( to avoid dispute over the
transmittal of drawings)
o Receives invoices from suppliers/ subcontractors.
Project Cost: 1 Billion Euro
PROJECT HANDLED:
Barwa City Project
Doha, Qatar
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JESUS P. OLONAN DOCUMENT CONTROLLER
PROJECT MANAGEMENT: MAUNSELL AECOM
MOHAMMAD AL MOJIL GROUP OF COMPANIES(Certified ISO).
Jubail, Kingdom of Saudi Arabia
December 23, 2005 December 22, 2006
Sabic Badge Number: 825449
Position: Document Controller/ Material Controller
JOB DESCRIPTION:
o Supervision of Document Management Department for Hadeed Saudi Iron & Steel Plant
Melt Shop Expansion Project.
o Expedite responses to transmittals sent for review/ comment.
o Respond to queries regarding revision of status on issued drawings/ documents from
engineering/drafting personnel.
o Responsible for the Control of Structural, Mechanical, Civil, Isometric drawings issued for
Construction.
o Maintain documents for transmittal process for project documents.
o Receives, prejudges job assigned and determines the best production process as to the
number of personnel needed for the completion of the job.
o Report any surplus or shortage of manpower to Project Manager for appropriate action.
o Monitors the progress of the project to ensure it is meeting the clients specifications for
accuracy and delivery schedule.
o Inform or updates the team members regarding the status of the project and schedule of
its completion.
o Responsible for supplying quality assurance department with image files and source
document for audit.
o Coordinates and expedites flow of materials, parts, and assembles between sections or
departments, according to production and shipping schedules or department priorities and
compiles and maintains manual or computerized records.
o Reviews production schedules and related information and confers with department
supervisors to determine material requirements and identify overdue materials for tracking
purposes.
o Examine material being delivered to production departments to ensure its conformity to
quality specifications.
o Arrange in-plant transfer of materials to meet production schedules.
o Compute amount of material required to complete job orders, applying the knowledge of
product and manufacturing processes.
o Compiles and maintains manual or computerized records, such as material inventory, in
process production reports, and status and location of materials.
o If instructed by the supervisor, may move or transfer materials from one department to
another, manually or using material handling equipment.
o If instructed by the supervisor, may arrange for repair and assembly of material or part.
o If instructed by the supervisor, may monitor and control movement of material and parts
on automated conveyor or system.
PROJECT HANDLED:
Hadeed Saudi Iron & Steel Plant Melt Shop Expansion Project.
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JESUS P. OLONAN DOCUMENT CONTROLLER
Jubail, Kingdom of Saudi Arabia
PROJECT MANAGEMENT: VOEST ALPINE INCORPORATED (VAI) AUSTRIA
STARLAND PROPERTIES INCORPORATED
Subic Holiday Villas, Pampanga, Philippines
June 13, 2002 March 30, 2005
Position: Document Controller/ Warehouseman
JOB DESCRIPTION:
o Safe keeping of all incoming documents transmitted by the clients.
o Maintain hard copy and soft copy of the project.
o Shall ensure that all void or superseded documents shall be maintained in the same
manner or the original.
o Shall ensure that all concerned especially the project site shall be given a copy of
documents to be disseminated and distributed.
o Administers the process for purchasing, goods receipt and invoicing.
o Liaising with end users to develop material requirements and plan operational demand.
o Managing small contract negotiations with support from purchasing.
o Expediting deliveries of orders and stock by obtaining commitments from vendors and
managing order fulfillment.
o Validating purchase requisitions for Off BOM requests prior to approval.
o Validating limit orders request and creation of limit order requisitions.
o Converting BOM purchase order and confirm to budget holder/ requestor when PO raised
and goods ordered.
o Monitoring open POs and facilitating any actions required to clear these on a timely basis.
o Administer the recording of all quotes to complete audit trail of orders.
o Administer purchasing systems and providing information in timely manner.
o Follow up of incorrect stocks and outstanding or incomplete deliveries.
o Arranges for incorrect stocks to be returned to the supplier and ensures that the supplier
credits our account accordingly.
o Maintains catalogue information, item master data, and bills of materials to facilitate
purchasing of standards stock items through the use of the inventory management
systems.
o Checks and authorized purchase requisitions generated by the MRP run and converts the
requisitions to purchase orders.
o Ensures adherence to Purchase Policies & Procedures.
o Understanding of Purchase to Pay Processes.
o Experience of supply Chain Management.
o Awareness of Contractual Law (Desirable).
o Awareness of Local Procurement Law Issues (Desirable).
SAINT MATTHEW ACADEMY
San Mateo, Philippines
June 16, 1994 March 30, 2002
Position: Grade School Teacher
Page 10 of 9
JESUS P. OLONAN DOCUMENT CONTROLLER
SPECIFIED CONTRACTORS INC.
Divino Building St. Joseph Quezon, City
November 15, 1989 June 15, 1994
Position: Admin Assistant/ Document Controller/ Timekeeper/ Material Controller/
Payroll Clerk
JOB DESCRIPTION:
o Shall assist Project Accountant to accounting works.
o Shall monitor attendance of personnel and prepares individual daily time record.
o Shall assist in facilitating the release of monthly salary of regular and contractual
employees.
o Shall receive all checks of suppliers, billing, invoices, and purchase order.
o Shall monitor accounts payable.
o Shall prepare weekly payroll.
o Shall authorize to transact business with the accredited banks in behalf of the company.
o Shall maintain files and safekeeping of all documents related to accounting department.
o Shall monitor the weekly attendance all regular weekly employees.
o Shall prepare the daily manpower report.
o Shall be in charge of daily timekeeping.
o Shall prepare voucher of reimbursement of transportation expenses of the employees.
o Shall maintain hard copy and e-file of the project.
o Shall ensure that all void or superseded documents shall be maintained in the same
manner or the original.
o Shall ensure that all concerned especially the project site, shall be given a copy of
documents to be disseminated and distributed.
o Shall prepare property inventory.
TRAININGS AND SEMINARS ATTENDED
Certificate of Attendance for Internet Essentials basic Web Page Development
Informatics Computer Institute Philippines
Sta Lucia, Cainta Rizal, Philippines
June 15, 2002 July 15, 2002
Certificate of Attendance for XPAC (Windows & MS Office) MS Access
Informatics Computer Institute Philippines
Makati City, Philippines
April 21, 2007 April 24, 2007
Certificate of Attendance for Forklift Operator NC II Heavy Equipment Operator
Monark Foundation Inc.
October 12, 2009 November 16, 2009
EDUCATIONAL ATTAINMENT
Primary : Burgos Elementary School (Name of School)
Burgos Montalban, Rizal, Philippines (Address of School)
1981 (Year graduated)
Secondary : Roosevelt Memorial High School (Name of School)
Balite, Montalban, Rizal, Philippines (Address of School)
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JESUS P. OLONAN DOCUMENT CONTROLLER
1985 (Year graduated)
College : Lyceum of the Philippines (Name of School)
Intramuros Manila, Philippines (Place of School)
1989 (Year graduated)
Course : Bachelor of Arts in Political Science
College : Adamson University (Name of School)
Taft Avenue Manila, Philippines (Place of School)
1985- 1986 First Year
Course : Bachelor of Science in Architecture
Post Studies : University of the Philippines (Name of School)
Diliman Quezon City, Philippines (Place of School)
1992 - 1993 24 Units
Course : Master of Arts in Education Major in Social Studies
Vocational : Internet Essentials basic Web Page Development.
School : Informatics Computer Institute Philippines
Sta Lucia, Cainta Rizal, Philippines
June 15, 2002 July 15, 2002
Vocational : XPAC (Windows & MS Office) MS Access
School : Informatics Computer Institute Philippines
Makati, Philippines
April 21, 2007 April 24, 2007
Vocational : Forklift Operator NC II Heavy Equipment Operator
Monark Foundation Inc.
October 12, 2009 November 16, 2009
...
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