Project Management

DONNY RAHMAD SANTOSO, B.Eng., MBA.

Citraland Pekanbaru, Blok B.03.20, Jl. Soekarno Hatta, Kota Pekanbaru, Riau - Indonesia 28125

+628********** • *********@*****.***

Cost Control ~ Budget Control & Project Control

An astute and result-driven Professional offering 14+ years of comprehensive experience spanning across the broad range of cost analysis, resource leveling, budget management, project control engineering and cost estimation functions within a highly competitive environment. Successfully established project estimates, developed methods for altering cost models to adjust to project needs and recommended more effective ways to control costs. Introduced a successful system of management reporting, managed cost of project and dealt with host governance in order to approve budget. Awarded contract value based on award quotation from vendor & contractor; minimized site change order with cost analysis forecasting vs. base plan and progress plan. Poised for the next level of success as a Cost Engineer & Controller, Budget Controller and Project Control within a highly reputable organization with the successful track record to meet and exceed the corporate and organisational objectives.

~ Areas of Emphasis ~

Cost Management

Strategic Planning & Analysis

Earned Value Management

Budgeting & Forecasting

Contract Management

Change Management

Estimation

Commercial Bidding/Tendering

Risk Management

Process Improvement

Relationship Building

Drilling

Professional Experience

PETRONAS Carigali

Project: Malaysia (Peninsular, Sabah & Sarawak Block) Exploration & Development Wells, CAPEX: USD 4.2B & OPEX: USD 2.6B for Financial Year 2012-2016

Senior WELLS Cost & Budget Controller, Dec 2011- July 2016

Duties & Responsibilities:

Prepare Work Program and Budget (WPB) pack based on Well block campaign for Annual Budgets and dealt with host governance / MPM (Malaysia Petroleum Management) for WPB Approval.

Manage, control and monitor WPB during Wells Project running and do analysis for budget optimization.

Accurately prepare estimated budget and monitor those budgets with actual spending to mitigate the change between actual vs. planned budget and discuss with project team about the change in order to control cost and provide technical justification. Forecast “future outlook for spend” versus actual spend amounts and timing as well as report monthly accruals for work performed versus invoices received.

Prepare Additional Budget Request (ABR) and Budget Transfer (BT) for those insufficient budget as per YEP (Year End Projection) and YTD (Year to Date), and ensure appropriate justification and supporting documentation is valid and correctly prior approve by host governance (PETRONAS)

Prepare Wells AFE with accuracy and communicate with Project Team to ensure that the AFE is correctly and capture for all activities and complied with PETRONAS Budget procedure and policies, and ensure operational and project expenditures are effectively managed, controlled and monitored.

Successfully plan, develop, track, analyze and report on project costs; check and approve invoices associated with the execution of well projects in onshore and offshore area. Contribute to the budget (WPB – Work Program Budget, CPB – Corporate Program Budget & AFE – Authorization for Expenditure) submission process, manages well costs and prepares forecasts, checks and approves invoices, etc.

Prepare and present monthly cost performance, VOWD – Value of Work Done, estimate to complete including potential risk and additional SOW to Management and PMT.

Liaise with project team to ensure proper and timely recording of expenditure through Service Data Entry Sheets (SES), PR (Purchase Requisition), PO (Purchase Order) and liaise with Finance that invoices are processed and returned to Finance for payment within target dates (30 days) as per contract.

Review the project wells status with regards to list of asset operation to ensure that cost allocation is in line and proceed with the capitalization process.

Main Achievement:

I am part of member in establishing of Drilling Cost & Budget Monitor & Control, how the process costs & budget performance are integrated, consist of: Operation/Site data, Contractor data & SAP database. Called as DCTCP.

I am Leader for AFE Close out process and monitoring, the proposal is meet the target of closing out complied with PETRONAS Procedure.

I am Leader in Strategic & Initiative improvement to PETRONAS Management for Establishing Standard Competency for Cost Engineer, Planner & Scheduler. This Competency applies how to measure the grade/level in their knowledge of work.

I am Leader in Drilling late payment, who are the investigator, focal person liaise with contract dept., operation team & contractor to validate and verify in order to proceed with payment.

I did success in Cost Saving for drilling project campaign, which is in average 5-10% every FY. In this case, how the original cost & plan are fully completed with cost reduction.

PERTAMINA Hulu Energy Offshore North West Java

Project: APN Development E/P Greenfield and Brownfield,

CAPEX: USD 300M & OPEX: USD 110M

Senior Cost & Budget Controller, Apr 2011-Nov2011

Duties & Responsibilities:

Prepare Work Program and Budget (WPB) pack for Annual Budgets and dealt with host governance (SKK Migas) for WPB Approval.

Prepared cost analysis, cost estimation or cost forecast and reviewed actual spending cost and provided input to project management related to cost impact and forecasting. Dealt with host governance (SKK Migas) in order to get approval of WPB, on top of that shall be raise in WPB/budget preparation/estimation, company internal approval with some presentation to management prior goes to SKK Migas.

Updated periodical project cost status and preparing report to PERTAMINA Hulu Energy Offshore North West Java Business Support-Performance and Finalized with SKK MIGAS (Governance). Guaranteed adequate financial controls by working with business unit or project controller and accounting functions.

Implemented and checked costs within each project stage and for entire project until completion or close-out. Ensured all expense cost report for internal, external and reviewed change order proposal by scope of work, quantity, unit rate and AFE scope.

Dealt with Project Manager for any site change request by contractor, and progress measurement claim by contractor against Invoices claim compare with budget, contract & actual progress.

Prepare and present monthly project cost & budget performance, consist of: VOWD, Accrual, estimate to complete, YEP, YTD and WPB status.

Main Achievement:

I did success managed additional cost of Project in term of payment to contractor as per actual work and behind the schedule of additional SOW.

I am member of AFE process approval, starting from preparation, submission to Host governance and approval as well.

I delivered process and control improvements and successfully implemented estimation for additional scope of work system across a broad range of division.

McDermott International Inc

Project: (1) Su Tu Vang and (2) Chevron Platong Gas II

(1) Total Project Budget: USD 2.1B and (2) USD 1.9B

Client: (1) Petro Vietnam, ConocoPhillips (2) Chevron Thailand Exploration & Production, Ltd

Senior Cost Engineer, Dec 2007-Apr 2011

Duties & Responsibilities:

Ensure that the costs from the “as-sold” bid cost summary are broken down into the standard Work Breakdown Structure – WBS and Cost Breakdown Structure – CBS line items; ensure that budgets and the chart of accounts are distributed and explained to the cost manager.

Ensure that the budgets are controlled before the cost commitments are made, and the commitments are tracked once they are made.

Participate in critical procurement and subcontract evaluations and negotiations to ensure cost, cash flow, warranties/guarantees and schedule requirements are adequately addressed and cash flow projections are done accurately and on a timely basis.

Ensured compliance with the Contractor’s and Company’s procedures, processes, policy, regulation etc. Liaised with the other team members and estimating department in Singapore and Batam-Indonesia on the project.

Use “earned value” concept in forecasting; use commitments made and the “earned value” to accurately forecast commitments to go.

Review Risk and Opportunity register on an ongoing basis to ensure they are adequately addressed in the project forecasts.

Main Achievement:

I manage of Site Instruction and Change order 95% Approved as of change order submitted to the client.

I establish tracking register for Revision Order to the client and Backcharge to the vendor, which is consist of: cost estimate, schedule of work & status of payment.

I manage for all materials & equipment deliverables to the site comply with contract price and time of schedule to meet the productivity of project.

DRY DOCK WORLD PTE. LTD.

Project: Hull 163 – MV. Pacific Rapier, Hull 164 – MV. Pacific Responder, Hull 147 – MV. Lewek Eagle, Hull 158 – DSV. Enterprise and Hull 191 – DSV. Express.

Client: Coastline and Bumi Armada

Cost & Budget Controller, Aug 2006-Dec2007

Duties & Responsibilities:

Industrialized and updated a WBS – Work Breakdown Structure & CBS – Cost breakdown Structure to subdivide project contracts, scopes, tasks, and deliverables into manageable components. Tracked contracts, scopes of work, purchase orders, as they relate to budget, contract commitments, schedules and progress. Prepared costs estimate and Quotation to the Owner’s and Invoice preparation for changing order works or various additional works to the Owner’s Representative.

Updated and maintained project schedules and cost performance in accordance with approved work plans, long-term strategic plans and other schedule and plan tools. Proposed alternative recovery and prepared project budgeting due by monitoring and controlling of progress works claimed (by weight/install or day works) of Subcontractor.

Ensure compliance with and implementation of approved Budget Control related Procedures and Work Instructions.

Provide Job Number and Control Budget for project requisitions related to Material Procurement, Sub-contract, and Equipment Rentals etc. Variance analysis / Preparation of exception report.

Main Achievement:

I involve in project budget set-up and Cost Breakdown Structure development.

I deliver process and control improvements estimation for additional scope of work.

DKB SHIPYARD & ENGINEERING

Project: MDPV – Marine Disaster Prevention Vessel and MV. Caraka Jaya Niaga II

Client: Damen Shipyard-Holland & PT. PELNI

Cost Control Engineer & Estimator, Feb 2002- Jun 2006

Duties & Responsibilities:

Prepare monthly Project Review Package for Management Review, providing details of Original & Current Budget, Current commitments, Actual Cost, Estimated at completion Cost, Cost Variances, Man hour details & Productivity, Contingency, Risk & opportunity, Variation Orders, Revenue and Project Margin.

Estimate / Prepare Change Order Requests for Client approval for additional scope of work from the contract.

Reviewed contractual documents and contract modifications to determine scope of work and scope changes. Engaged in the preparation of cost estimates for the Management of Change requested from the different business units. Obtained early phase quotes for materials and services and assigns these costs within the estimate. Accumulated, evaluated and documented historical cost data and construction procedures and methods in order to maintain current estimating standards and databases.

Advise Project Accountants for Payment Milestone Completions and to prepare Monthly Invoicing (to Client).

Change Management system - track all scope changes / variation orders etc and assess the related impact on both Cost and Schedule. Assist in preparation of Variation Orders to Client.

Pro-actively planned and worked with the other functional departments to identify priorities and expedite estimate input data to achieve the planned completion date and quality. Engaged in the overall cost tracking and cost management of capital projects.

Risk & Opportunity Management – Maintain R & O register by reviewing periodically with Budget Managers / Project Managers.

Prepared Earned Value assessment spreadsheets, and provided weekly & monthly project progress and performance reports for the successful completion.

Main Achievement:

I manage for all materials & equipment deliverables to the site comply with contract price and time of schedule to meet the productivity of project.

I accurately prepared Cost Estimates for fabrication & installation of different section of structure / Hull as per as build drawing.

I established the project Work Breakdown Structure (WBS) for each phase of the different Ship repair, docking schedule and sail away testing.

Qualification

Master of Business Administration and Management

Cardiff Metropolitan University, 2013-2015

Bachelor of Naval Architecture and Marine Engineering

Adhitama Institute of Technology Surabaya, 2003-2006

Diploma of Ship Building Polytechnic

Sepuluh November Institute of Technology Surabaya, 1999-2002

Computer Knowledge

Knowledge in working with SAP / ERP (Enterprise Resource Planning)

Proficient in MS office suit with excellent working knowledge in MS Excel

Knowledge in Microsoft Project & Visio

PETRONAS tools: DCTCP (Drilling Cost Transparency Control Project), CTS (Contractor Tracking Sheet)

McDermott tools: DTCMS (Desktop Change Management System) & PIMS

Chevron tools: KCM (Kildrummy Cost Manager)

Professional Memberships

Member of AACEI

Responsibilities Held as Sr. Cost Engineer

Languages

Fluent in English & Bahasa

Trainings

November 20-22, 2013, “National Oil Companies: Strategies to Sustain Growth in a Competitive Market”, presented by Petro EDGE – CPD Member.

November 19-22, 2012,”Bottom Up Cost forecasting and phasing”, presented by Accenture International & PETRONAS Carigali Sdn Bhd.

July 10-12, 2012, “Drilling Cost Transparency & Control Project”, presented by Accenture International and PETRONAS Carigali Sdn Bhd.

March 22-26, 2012, “Advanced Cost Engineering”, presented & facilitated by International Consultant Dr. Paul D. Giammalvo, CDT, PMP, CCE, MScPM. & Top Link Conference & Event Management Sdn Bhd.

January 2010, “Oil & Gas Management Programs (Petroleum Business Workshops)”, by International Human Resources Development Corporation.

March 12th, 2009, “Communication & Writing Skills for Engineers" by True Event Us, Presented by J Ray McDermott International.

June 12th 2008, “Change Management and Forecasting” in 31st floor Penthouse JTC Summit Singapore Presented by J-Ray McDermott Asia Pacific.

Personal Information

Gender: Male Nationality: Indonesian Availability: One Month Notice Marital Status: Married

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