Administrative Assistant Executive
Resume:
Barbara S. Patton
Apartment **11
McKinney, TX 75069
404-***-**** (cell)
***********@*****.***
Professional Experiences
June 2005- Sept. 2016 (position eliminated after SVP resigned)
Amdocs, Inc., Alpharetta, GA and Richardson, TX
Executive Assistant to SVP, Strategic Business Consulting
Executive Assistant to VP, Amdocs Testing
Manage calendars, schedule meetings
Make travel arrangements for VPs who travel extensively worldwide
Obtain Business Visas for VPs travelling internationally
Responsible for inputting work hours for VPs and using correct reporting codes for time to be charged to clients
Process travel expense reports for VPs and keep spreadsheet of payments
Apprise VP of problems, situations with team while he is traveling
Interact with employees from different countries and cultures
Read VPs emails and respond when appropriate
Plan offsite meetings
2004 Dec. – June 2005
Temp assignment with AXA Financial Learning Center, Alpharetta, GA
Administrative Assistant to VP, Advisors Learning Services
In this temp assignment, I edited and revised a Facilitator Guide to be distributed to Branch Mangers in the US and Europe, gathering data and running reports on Financial Planners’ licenses and credentials, and compiling the weekly status report for VP. Answer customer service line and walk associates through website to take continuing education courses.
2003 Oct. –Oct. 2004
Cingular Wireless (Div. of AT&T and later became AT&T)
Alpharetta, GA (Company-wide layoffs)
Sr. Administrative Assistant to Executive Director
Schedule meetings and maintain calendar for Ex. Dir.
Create expense reports for ED and approved all expense reports for direct reports to ED
Processed all invoices in timely manner for payment to vendors
Ordered all office supplies for team
Responsible for getting office/cube space, phones, computer, etc. for new hires in dept.
Order phones and approve orders initiated by direct reports
Order computers, printers
Make travel arrangements for ED and other team members when requested. Prepared travel itineraries to be shared with key contacts.
Responsible for updating organizational charts and distributing to appropriate persons
2001-Aug. – Oct. 2002 (employment terminated due to Company-wide layoffs)
Cingular Wireless
Atlanta, GA
Sr. Administrative Assistant to Executive Director
Strategic Planning, Customer Care
Provide support to Executive Director, as well as three Directors and Staff .
Schedule and coordinate internal meetings (facilities, audio requirements, foodservice)
Maintain calendars
Coordinate Travel Reservations
Assist Director/Area Manager in the publication of the Cingular Circuit
Process all invoices for payment, initiate purchasing orders
Maintain time reporting for Executive Director and Directors
1998-May 2001 Nortel Networks (Company layoffs)
Alpharetta, GA
Executive Administrative Assistant to VP
Storage Area Networks
Collected and prepared project management data for use in presentations to upper Management
Scheduled and organized complex meetings, conferences and other office activities in other countries
Coordinated detailed international and domestic business travel and prepared itinerary
Prepared correspondence, documents and presentations
Processed invoices, purchased office supplies on-line
Read emails for VP and responded as necessary
Maintained confidentiality data for sensitive documents, including confidential personnel and salary information
Screened visitors and phone calls
Provided time management and planning support by coordinating VP’s calendar
Proved ability to work in fast-paced environment, with the ability to prioritize tasks
1997-1995 S.A. Kennedy Construction Company
Alpharetta, GA
Assisted Project Managers in requesting bonds, insurance certificates, billing, Purchase Orders, and routing office duties
Skills
Ability to multitask and prioritize projects in a fast-paced environment
Methodical, organized approach to tasks with attention to detail
Project Management
Team Player
Flexibility
Understands Confidentiality
Microsoft Word, Microsoft Outlook
Education
Attended Oglethorpe University, Atlanta, GA
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