Executive Assistant Human Resource

Deborah Noel

Watchung, NJ *****

****.*******@*****.***

H: 908-***-****

C: (908) 768- 5116

SUMMARY

Diligent and detail-oriented Executive Assistant knowledgeable of office functions and operations. Excel at multi-tasking in a fast-paced environment, with responsibility of completing projects on schedule. Exceptional communication professional, verbal and written communication skills.

PROFESSIONAL EXPERIENCE

USGA Warren, NJ - Executive Assistant 05/16 to 09/16

Provided Administrative Support to Chief Financial and Human Resource Department.

Evaluated, prioritized and directed incoming phone calls, mail and email messages.

Managed CFO calendar, including creation of a yearly schedule.

Provided travel, meeting and calendar arrangements.

Provided administrative assignments and special projects for Human Resource Department.

Tekmark Global Solutions Edison, NJ - Executive Assistant 02/14 - 08/15

Managed the administrative affairs of the CEO, scheduling all appointments, heavy calendar arrangements, coordinating conferences and speaking engagements, changes or cancellations as deemed necessary.

Provided the president with background information, meeting summaries and supporting documents in preparation for scheduled meeting.

Coordinated with HR for internal interview and onboarding new hires.

Maintained an efficient flow of information between all levels of the association including internal and external contacts on a wide spectrum of plans and priorities.

Screened incoming calls to determine nature of CEO call and respond to caller directly based on knowledge of president’s preferences.

Processed all incoming correspondence received for the president, prioritizing and determining its disposition.

Organized mail and distributed to appropriate internal staff with instructions for preparation of a reply.

Determined which correspondences can be handled by self and takes initiative in drafting responses for the president’s signature based on knowledge of his activities, interests, priorities.

Reviewed, proofread, and formatted all correspondence for the president’s signature to ensure accuracy and completeness, as well as consistency with the association’s policy standards and exercises good Judgment in following up with staff to ensure deadlines are met on documents requiring the president’s signature.

Maintained confidentiality of confidential and sensitive information.

Scheduled and organized all activities such as meetings, travel arrangement, car services, and association activities for the president.

Served as a liaison with other departments, handling all business finances, reconciles credit card statements and manages all expense reports in a timely manner.

Worked independently and within a team on special and ongoing projects.

Utilized Printer, scans and faxes machine information as needed or requested

Maintained confidential files used by the president and organization, modifying as necessary; applying association rules pertaining to retention and disposition.

Kelly Law Registry Parsippany, NJ - Legal Placement Director 03/07 – 02/13

Responsible for Identifying document review attorneys, paralegals to fulfill job requirements.

Targeted and marketed most placeable candidates.

Drafted and posted Job descriptions on various Job boards, review resume and conduct thorough phone screen to determine internal candidate interview.

Provided extensive coaching and re-employment interview to ensure candidate Skill sets are compatible with client requirements.

Assessed candidate skill set with online Provit it skills testing website, designed to evaluate candidate competency level and provide quality professionals to employers.

Reviewed and executed Instructions for employment eligibility verification form.

Created, and maintained strong pipeline, targeting qualified professionals to submit to current and future clients.

Strategized with team and management to accomplish weekly business goals.

Maintained accuracy of applications and updating candidates’ profiles into People Search; log all candidate communications and interviews in internal database.

Generated leads and market intelligence to enhance our new client development.

Provided weekly forecast spreadsheet to anticipate future placement.

Conducted government background screening to ensure policies and procedures are in compliance.

Emerson United New York, NY - Technical Recruiter 12/06 – 08/07

Collaborated with Managers to review open and closed Job orders

Recruited, screened, interviewed and matched candidates to open positions.

Discussed with the manager daily to discuss client concerns

Cold called companies to recruit and network with passive Job seekers.

Net Pixel New York, NY - Technical Recruiter 08/05 – 12/06

Participated in daily huddle calls objective to review open or closed Job orders. Provide status on candidates pending interviews or pending hire.

Recruited, screened, interviewed and qualified candidates to various requirements, such as Developers, Programmers and Business Analyst.

Placed and edited career ads on Monster, CareerBuilder, and Craigslist and internal system.

Re-establish old accounts and connect with clients to build stronger relationships.

Aldan Troy Group New York, NY- Legal Recruiter 02/05 – 08/05

Responsible for Identifying Litigation, Bankruptcy, Medical Malpractice attorneys, Paralegals and Legal secretaries with the right experience and skill set in order to fulfill requirement.

Drafted job descriptions, post job on Job boards, review resumes, Phone screen candidates to determine In-person interviews.

Interviewed prospective candidates; assess skill set, work history, and salary requirements. Provided strong coaching technique to prepare candidate for In person Interview with proposed company.

Quantum Management New York, NY - Administrative Recruiter 08/03 – 02/05

Extensive experience with Field Glass and Work Nexus vendor management systems.

Responsible for reporting weekly production metrics, forecast spreadsheets for the recruiting team.

Determined pay and bill rates to meet or exceed pricing guidelines while maintaining a competitive level in the marketplace.

Established strong relationships and effective communication style with account executives and hiring managers in order to generate new business opportunities for the company.

Posted effective job ads on CareerBuilder, Monster, and Craigslist to attract candidates.

Leveraged online recruiting resources (including job boards and social media) to identify and recruit elite candidates.

Assessed client requirements, draft job descriptions, and appropriately match candidate skill set to meet client expectations.

Goldman Sachs, Maiden Lane, New York, NY - Administrative Assistant 09/01 – 06/02

Handled administrative responsibilities by maintaining and filing financial and confidential documents.

Updated daily reports and agendas for senior managers and executives.

Coordinated travel arrangements, answer incoming calls, set up conference rooms for the AV audio visual team with regards to international meetings for high profile leaders.

EDUCATION

ITM Project Management PMI certificate - Edison, NJ (2013)

Rutgers Administrative Professional / MS Office Specialist certificate, New

Brunswick, NJ

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