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Administrative Assistant Staff

Harpers Ferry, West Virginia, 25425, United States
January 12, 2017

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*** ****** ****

Harpers Ferry, WV 25425

Cell: 443-***-**** Email: OBJECTIVE: To maintain an office administrative position utilizing computer skills. SUMMARY: Energetic, hardworking, honest individual who enjoys diversity and contributing to a team effort, creating a good working environment. I am a very responsible and reliable person who endeavors knowledge and utilizes organizational and interpersonal skills. SOFTWARE: Outlook 2016, Word, Excel, PowerPoint, Adobie software (InDesign, Acrobat, Photoshop), Sage Master Builder, The American Institute of Architects software, ACT, and EZ Care2. WORK HISTORY:

2005-2016, MacKenzie Contracting Company, LLC- Project Coordinator / 40 hours

Issuing contracts to clients utilizing The American Institute of Architects documents and generating a log for tracking purposes

Issuing contracts to subcontractors and gathering required Material Safety Data Sheets typing information onto a log then distributed to all superintendents in the field

Generate Project Directories with subcontractors information and distribute to the superintendents

Handle all change orders and put in Master Builder program

Insurance certificates

Marketing material utilizing InDesign software

Proposals and RFP’s

Order uniforms, hard hats and business cards for company employees

Bank deposits

Purchase Orders

Update pre-qualification packages for Baltimore & Harford County


Update project managers & superintendents résumés

Put together operational maintenance manuals

Track & process submittals

Type Progress Meeting minutes

2000-2005, The Open Door of Baltimore, Inc. – Administrative Assistant to the Director of Personnel / 40 hours

Scheduling interviews; going over company polices once hired, and administering a new staff packet

Reporting staff to the Maryland New Hire Registry

Helping staff find substitutes for time needed off

Obtaining special day staffing schedule for early school closings

Maintaining an up to date employee and principal phone list

Personnel tracking chart for all employees on their three-month probationary period

Creating flyers for employment/recruitment

Creating personnel change forms for the childcare administration

Maintaining and processing all staff files

Scheduling First Aid & CPR sessions for all staff members

Typing parent and staff surveys

Registrations and mailing confirmation letters

Building templates on an EZ Care2 system

Accounts receivable


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1997-2000, Rowles & Company, LLP – Secretary / 40 hours

Prepare financial statements linking numerical data through excel

Formatting graphics for inclusion in Supervisory Committee Audit Reports

Executes assignments of a confidential nature; requiring the ability to keep all matters confidential

Depositing company funds to the bank

Open and locking up company facilitates

Composes and types routine correspondence accurately

Proof reading grammar, punctuation and spelling for all material prepared in order to produce error free work

Type proposals using picture bios

Assemble and type tax returns, 1099’s, W-2’s and other tax related documents

Handle accounts payable and receivable

Responsible for backing up all company files in a network office

Enter and save all client data on a tracker system

Set up files using ACT database for clients

Utilizes e-mail through inner office

Coping, faxing, collating and binding proposals and other company correspondence

Back-up to receptionist and can perform all functions of the receptionist’s position REFERRENCES:

Available upon request

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