Sign in

Administrative Assistant Office

Hawkins, Texas, 75765, United States
$16.00 per hour
January 10, 2017

Contact this candidate


Lyndsay Lindholm

*** ***** **** ****, *******, TX Cell: 469-***-**** email:


*/** – 8/85 Westland Business College, Fresno, CA.

A.S.S. Degree Business Management

GPA 3.7 Graduated with Distinction

9/77 – 6/80 Central Union High School

Graduated Class 1980


6/2006 to 2013 IAAP (International Association of Administrative Professionals

5/2003 to 2013 MPI (Meeting Planners International)


Typing/Word Processing 50WPM

Apple MAC Systems

MS Office Certified – Word, Excel, Power Point, Advanced Outlook

Advance Calendaring, Maintain & Schedule Multi-Users Calendar Appointments

Corporate E-Mail Systems, MS Outlook, Lotus Notes, Groupwise

Capital One Global One, HR, Workforce Dashboard Systems

Capital One T&E, Travel One, eProcurement

Act Database, Gorilla Marketing Database, E-Relationship Database

Adobe Acrobat, Adobe Professional, Adobe Photo Deluxe, Photoshop

Print Shop, Graphic Software, Visio

Maximo Plant Maintenance Software

QuickBooks & Peach Tree Accounting Software, Payroll, Quarterly Taxes

Events & Meeting Planner, Budgets, Coordinates, Set-up of Corp. Events & Meetings

Events planning for large groups (700) including off-site location and air travel

Events Multi City/State Road Shows

Knowledge of HR Processes/Procedures

Purchasing – Office Supplies, Plant Operations Materials & Supplies, Equipment

Processes and Software Trainer

Excellent Verbal & Written Communications

Strong Organizational Skills with Attention to Details

Advance Multi Tasking


3/2015 – 7/2015 HR Events Planner/Recruiting Coordinator, Capital One Bank (Temp/Contract)

Returned to Capital One to coordinate 2 Large Events on a contract bases

HR Golf Event, plan & coordination of vendors, F&B, event budget, on-site support

HR Talent Invitational Event, plan & coordination of vendors, F&B, event budget, on-site support

FSHR recruiting team meeting scheduling for 2015. Candidate tours of Capital One’s Plano People Center campus and facilities

5/2011 – 3/2013 Leadership Team Administrative Assistant, Flint Hills Resources, Longview, TX

Administrative support for Plant MGR and 5 Leadership Team Members

Support Port Arthur, TX HR Director

Administer & set-up new users for Maximo & Meridium IT Systems

Administer FHR Longview Infonet & post plant information

Purchasing plant equipment, supplies and admin building office supplies

Trained employees and contractors on plant processes and software (Maximo)

Process all purchasing card statements & expense reports

Outlook calendar support & travel arrangements for Plant MGR & Leadership Team

Manage Longview VTA on-line employee safety training

Reliability Metrics & Measures for plant ops on weekly bases

Prepare PowerPoint Presentations for Executive MTG’s

HR support for Longview plant including interviews, pre-employment drug screen, background checks, DOT & Non-DOT random drug screening, new employee orientation.

New hire orientation and training including setting up systems accesses

Set-up & coordinates all meetings & events

10/2006 – 5/2011 HR Administrative Assistant, Capital One, Plano, TX

Provide high-level administrative support to 6 HR Directors.

Provide high-level administrative support to Recruiting Manager & Team.

Back-up support to HR Managing Vice President.

Collaborates with administrative assistant community to plan/coordinate logistics for meetings and events.

Budget management for meetings and events.

Advance Outlook calendar management for 8 HR Directors and Managers.

Onboarding/Offboarding new and existing HR associates.

Plans, schedules, coordinate all HR recruiting interview power days.

Schedule and book travel for HR Associates

Manage, prepare and reconcile HR Associates expense reports, check requests, and a variety of other reports.

Manages and monitors HR Recruiting Team budget and expenses.

Assist and support projects that require discretion and confidentiality.

HR performance management processes and coordination.

Perform multiple clerical office duties including administration incoming/outgoing mail, photocopying, faxing, scanning, organizing and maintaining files, including electronic files.

Maintaining/ordering supplies and equipment as needed by HR Team.

Maintain professional relationship in multiple locations and at multiple levels within the Capital One organization.

Meet & greet all candidates, interviewers, vendors and all visitors to HR.

Project work and events as assigned.

8/2002 – 10/2006 Executive Administrative Assistant, Ackley Financial Group, Addison, TX

Provide administrative/client services both professionally and personal for Broker/Agent and his clients.

Complete all customer service requests for group insurance, individual insurance and life insurance client on a daily bases.

Process all medical insurance quotes utilizing BCBS, Aetna, UnitedHealthCare, John Alden, and Human quoting software & tools.

Prepare client insurance proposals for presentation.

Create and maintain all client files and service notes.

Created, set-up and maintain client and prospect Act sales database & E-Relationship database.

Compose & process all client correspondences, memos, faxes, insurance applications and a variety of other insurance forms and financial documents.

Prepare and maintain all excel operation reports.

Schedule all client and personal appointments using MS Outlook calendar.

Updated and maintain client files & prep for annual compliance audit.

Answer phones & greet client, insurance representatives visiting the office.

6/1997 – 8/2002 Executive Administrative Assistant, Premier Asset Management, Dallas, TX

Provided end-to-end administrative/financial support for Certified Financial Planner.

Interacted daily with clients, mutual fund companies & a variety of other financial institutions.

Scheduled client appointments and travel arrangements.

Place and execute all clients, stock market, options & mutual fund trades.

Set-up new client accounts, individual, joint, IRA’s, Sep IRA’s, mutual funds, variable annuities and college fund accounts.

Initiate & complete client transfers, 1035 exchanges including mutual funds.

Update client portfolios on a monthly, quarterly & year-end bases using excel spreadsheets.

Updated and maintain client files & prep for annual compliance audit.

Set-up and maintain Act sales client database with cyber broker overlay.

5/1996 – 6/1997 Human Resources Administrator, Coca Cola Bottling Co., Dallas, TX

Provide direct support for Director of HR, Dept. Reps., and other HR associates.

Create creative development of high impact feature rich power point presentations.

Complete all new hire orientation in regards to company policies, security, and detailed explanation of company benefits programs & enrollment process.

Maintain all departmental reports in Excel & Internal HR software.

Maintain personnel files, distribution of HR forms & information.

Request all new applicants MVR & criminal background checks.

Review high volume of resumes for open positions.

First line of contact, in person or via phone for all HR visitors and job applicants

Weekly updated of all new job postings both recorded phone job line and online services.

Order office supplies and equipment service.

5/1994 – 5/1996 Human Resources Assistant, Bingham & Bingham, Inc., Richardson, TX

Recruiting and sourcing resumes for open positions

Conduct preliminary interview and pre-employment testing for all applicants.

Process all employment resumes/applications, background checks, security clearance forms.

Responsible for all aspects of companies group medical and life insurance program including annual renewal review and process.

Process all workers compensation claims, unemployment claims and employment verifications.

9/1991 to 9/1994 Office Manager, Wetmore Cutting Tools, Pico Rivera, CA

Directly supervised all office personnel and completed annual performance reviews

Hired, trained and developed all new office staff

Directly responsible for all office activities including; sales, order processing, order billing, including all AP/AR administration and reporting

Employee administration responsibilities including processing employee time cards and weekly payroll for two divisions

Manage and administration of employee benefit programs, 401K, medical spending accounts, pension program, group medical/Dental/Vision insurance programs including annual renewal process

Preparation and filing of quarterly payroll taxes

Assisted with year-end accounting processes and fiscal tax filing

Functioned as employee relations representative and primary contact for community affairs and company events

2/1990 to 9/1991 Office Manager, Brunner & Lay, Inc., Los Angeles, CA

Managed and supervised all office personnel activities including; sales desk, sales orders, order billing, inventory

Responsible for all invoicing and A/P/AR administration and reporting

Recruiting and sourcing resumes

Interviewing, hiring, training and development of all new office staff

Inventory control including electronic system verification, order accuracy, open order tracking and maintains branch inventory

Administration of production, shipping, drop shipments from factory and shipping and receiving processes

Branch customer collections

1/1989 to 2/1990 Office Manager, Scotsman Manufacturing Co., Inc.

Responsible for obtaining bid, payment, performance and surety bonds for the operations division, including; procurement of business licenses and permits

Manage and administration of the companies general liability, property damage insurance including certificates of insurance, claims processing, provide cost against plan reports to organization management/leaders

Manage company vehicle insurance program, purchase and lease vehicles

Manage lease programs including usage, operations, cost information reporting

Contribution highlights include, development and implemented procedures for centralized control of T&E policies and implementation of an emergency preparedness/disaster plan

Plan/coordinate logistics for all company meetings and events.

5/1987 to 1/1989 Project Administrator, Ericsson, Inc., Santa Fe Springs, CA

Provided end-to-end administrative support similar functions and activities as subsequent experience

1/1980 to 3/1987 Office Manager, Ace Irrigation, Fresno, CA

Provided end-to-end administrative support similar functions and activities as subsequent experience


Contact this candidate