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Accounting Bookkeeper, AR, AP, Payroll, HR, AIA Billings, W-2's, etc.

Upper Marlboro, Maryland, 20772, United States
January 09, 2017

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Susan L. Kingsberry

Waldorf, Maryland

(240) ***-****


Skillful and dedicated Accounting Bookkeeper/Executive Administrative Assistant/Human Resources with over fifteen years of extensive experience in the coordination, planning, and support of daily operational and accounting/administrative functions.

Demonstrated capacity to provide comprehensive support for executive–level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks.

Adept at developing and maintaining detailed accounting/administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.

Highly focused and result-oriented in supporting complex, detail-driven operations; able to identify goals and priorities and resolve issues in initial stages.

Proficient in Microsoft Word, Excel, Outlook, Adobe, Constructware, AS400 and Foundation Software.


ESSEX CONSTRUCTION, LLC – Upper Marlboro, Maryland

March 2010 – Present

Accounting Bookkeeper/Human Resources

Provides Accounting Bookkeeping/HR support to the Companies daily operations

Handle and process all accounts payables, accounts receivables and payroll functions.

Research invoice discrepancies.

HR responsibilities such as; set up new employees into the system, adjust pay rates, enter benefit information, direct deposit information and keep track of employee accruals/leave.

Processes and submits employee separation request forms received by DLLR.

Handle employee Workman’s Compensation claims.

Handle Health & Dental Insurance programs and enrollments/terminations.

Prepare and process weekly and bi-weekly payrolls, employee paychecks/direct deposits.

Prepare and process payments for Union Dues, Garnishments and Maryland Child Support that have been taken out of employees pay checks.

Reconcile monthly bank statements for Operating and Payroll Account and balance to the General Ledger.

Prepare and process journal entries.

Prepare company bank deposits.

Handles and controls petty cash and Company Debit/Credit Card.

Handles all Company expense reimbursements to Officers of the Company.

Prepare and submit monthly withholding taxes for MD, DC and VA.

Prepare and submit Quarterly/Annual Sales and Use tax.

Prepare and submit Quarterly Reports & Contributions to MD Unemployment (DLLR)

Process Year End Accounting Closing such as; year end disc installs, year end reports run, prepare W-2’s, 1099’s to send to employees/vendors and to Social Security/IRS.

Audit preparations for Company and Union.

Enter subcontractor/owner change orders, sub-requisitions or AIA billing documents into system.

Set up new Contracts/Sub-contracts, cost codes and vendors. Run Contract/Sub-contractor status reports to make sure billings or change

orders are entered correctly and contract balances are up to date and


Prepare subcontractor release of liens and payments to subcontractors.

Handles and orders all office supplies for two office locations.


January 2008 – May 2009

Administrative Assistant/Project Accountant

Provided high-level administrative support to the Vice President of Purchasing and Project Managers

Completed weekly payroll for field employees and interns.

Completed on-site certified payroll.

Conducted monthly random employee drug screening tests from HR Department for the project site.

Kept track of employees sick and vacation days via an excel spreadsheet.

Updated vacation days and/or meetings on outlook scheduler for executives and employees.

Completed daily reports for subcontractors on project site.

Generated purchase orders for vendor invoices to process for payment

Managed office supplies and re-ordered as necessary.

Set up conference rooms for meetings, luncheon meetings or conference call meetings.

Open mail and distributed accordingly. Prepare outgoing mail via UPS, Fed Ex or US Postal Service.

Performed other duties as assigned.


Graduate of Bowie High School


Notary Public for the State of Maryland


Kirk Saunders, CFO


Essex Construction, LLC


Dana Roberts, Assistant Project Manager


Essex Construction, LLC


Nancy Barahona, Executive Administrative Assistant


Essex Construction, LLC


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