Executive Assistant Administrative

VANDANA V. DAGGUMATI *** United Nations Plaza, New York, NY 10017 / 914-***-**** / *******.*.*****@*****.***

EXPERIENCE:

Guggenheim Partners, New York, NY (Contracted) 2/16 - Present Executive Assistant - Institutional Distribution (Supporting Senior Managing Director & Team)

• Handling all confidential information in a professional and discreet manner of all team members as needed.

• Strong interpersonal, organizational, communication and problem solving skills with strict attention to detail.

• Coordinate scheduling of meetings/conference calls and arrange location/call details.

• Manage domestic travel arrangement, including transportation, reserving accommodations, preparing detailed itineraries, and coordinating materials.

• Completion and submission of expense reports in a timely fashion.

• Preparing and finalizing PowerPoint presentations, Word documents, Excel spreadsheets and dashboards as needed.

• Managing complex, ever-changing calendars and task lists effectively to maximize time in accordance with executive and team priorities.

• Creating copies, scanning and maintenance of electronic files.

• Agile learner, adapt quickly and appropriately in accordance with the constant evolution of the company and industry.

• Managing desktop research on various industries, companies, and people via Preqin, MMD, Linkedin as well as Internet.

• Compose, edit and review briefing materials packages.

• Arrange summaries on research results and briefing packages.

• Develop background material for meetings, print, bind and package presentation materials.

PwC, Pricewaterhousecoopers, New York, NY (Contracted) 8/15 – 1/16 Executive Assistant & Team Coordinator

• Assisted with organization and research, additionally performed technical, specialized, complex and difficult office administrative work requiring the use of independent judgment.

• Scheduled in and out of office meetings as well as personal tasks requested by director and team, additionally, working closely with outside clients/individuals to coordinate schedules.

• Executed extensive travel (domestic & international); secured any travel documents; accommodations and meal reservations.

• Analyzed and resolved office administrative and procedural problems; performing basic research and preparing reports and recommendations.

• Organized own work; coordinating projects; setting priorities; meeting deadlines and following up on assignments with a minimum of direction.

YieldStreet, Inc, New York, NY (Contracted) 3/15 – 7/15

Executive Assistant to Founder and Co-Founder Supported both Founder & Co-Founder.

• Managed schedules for interviews, internal teams, press engagements, job fairs, and guests.

• Accountable for company credit card receipts and expenses as well as purchasing of office supplies and managing tracking of all office assets and equipment.

• Acted as point of contact for candidates; coordinated, scheduled, and managed interviews as well as travel and accommodation arrangements when required.

• Hosted candidates’ onsite and provided the best candidate experience possible.

• Implemented internal applicant tracking system and relevant recruiting processes, kept recruitment process on track.

MS Merger Management, LLC DBA, New York, NY 2/14 – 3/15 Human Resource Admin & Executive Assistant to CEO

• Executed extensive travel nationwide in the provision of 24/7 assistance and support. Researched and booked travel arrangements to include hotels, airline tickets and ground transportation.

• Managed complex executive calendar, itinerary and personal agenda.

• Maintained an extremely high-level of confidentiality and privacy for CEO and CEO’s clientele. Retained full responsibility for credit cards and cash purchases while keeping detailed records and receipts.

• Organized and compiled all incoming and outgoing invoices; proofreading and editing of documents; preparing agendas; attending meetings and transcribing correspondence from handwritten notes and machine dictation; and performing extensive research when necessary.

Pamel Vision and Laser, New York, NY 9/13 – 2/14

Administrative Assistant & Surgical Coordinator Performed all aspects of professional assistance to include scheduling appointments and meetings, booking travel arrangements, managing agenda, handling mail and email, purchasing/sending gifts, and acting as the main liaison between client and all personal and professional contacts

• Provided planning and service to facilitate the scheduling and performance of surgical procedures along with paperwork and documentation. Structured weekly clientele calendars via e-mail and phone correspondence.

Glaucoma Associates of New York (Mt. Sinai Hospital Affiliated), New York, NY 4/12 – 6/13

Administrative Assistant

• Provided high-level executive support for a team of four investigators. Organized a vast number of reports while heavily utilizing PowerPoint, Excel and Microsoft Word. Served as primary liaison, managing clients’ and investigators’ calendars, correspondence, inquiries and heavy scheduling.

• Coordinated schedules for high net worth patients, consisting of international diplomats and some celebrities.

• Extracted and reported a vast amount of ongoing data, while proofreading, prepping and submitting reports to investigators.

Lower Manhattan Dialysis Center, New York, NY (NYU Hospital Affiliated) 6/06 – 8/11

Clinical Research Coordinator (2/07 – 8/11)

Intern (6/06 – 1/07)

• Managed client correspondence/documentation and large volumes of data. Served as primary liaison with clients for two investigators. Planned, organized, and executed important client meetings for international conferences.

• Facilitated patient communication and interaction, obtaining personal client data, assisting with the completion of time sensitive information and other highly classified HIPPA and IRB documentation.

• Oversaw completion and submission of reports, transcription of patient information and data into electronic data capture systems. Maintained all filing requirements and administrative requests.

• Coordinated and managed communication and regular site visits. Provided required data and reporting to ensure all projects were compliant. Met specific standards and protocols.

• Created enrollment database to improve client matching requirements and drafted enrollment overviews.

EDUCATION:

Hunter College, CUNY, New York, NY Masters of Public Health, Policy and Management 2010

University at Albany, SUNY, Albany, NY Bachelor of Science, Human Biology 2006

Contact this candidate