Office Management

Eshaw Ramatalli

Tel: 917-***-****

E-mail:**********@***.***

SKILLS

Advanced Microsoft Excel, typing 85 WPM, QuickBooks, PeopleSoft, Oracle, Maximo, Concur, Encore, Word, PowerPoint, Access, Tableu, Unified Time Keeping System(UTS) and Kronos

Multi-lingual fluency in English, Spanish, Italian, Hindi and Portuguese; basic Russian

EDUCATION:

University of Australia, York College

Double Bachelors in Business Administration and Computer Science:

University of Australia, York College - Masters in Business and Engineering:

Columbia University: In Progress Masters Engineering both Mechanical and Electrical

EXPERIENCE

New York City Transit / MTA BUS

Confidential Secretary II

4/6/2015– Present

Knowledge of NYCT/MTA rules and regulations as well as code of ethics.

Monitored all expenditures 5 depots within authority to ensure compliance with budgetary requirements.

Ensured all maintenance and transportation personnel received mandatory training; monitored employee activity and ensured all personnel were current with operational procedures.

Monitored probationary operators, yard- bus service, and worked closely with maintenance to ensure the availability of buses

Prepare comprehensive investigation reports addressing root causes and contributing factors.

Prepare corrective action recommendations and improvement plans based on findings.

Monitor New York City Transit / MTA BUS accident and injury reports. Utilize database to log all safety recommendations, analyze trends and provide monthly reports.

Assist with Red light and speed zone tickets

Assist customer with complaints for New York City Transit / MTA BUS / Pass Coordinator

Responsible for supervision project ensuring they are submitted timely and accurately by depots AGM’s,GST’s, GSM’s and GSSEM

Knowledge of Daily Depot Operations both Maintenance and Transportation

Excelled in role demonstrating initiative and ability to work independently under little direction while observing attention to detail providing administrative support to Executive Management.

Special Project: Worked from inception within a team to implement and manage Maximo software, an enterprise tool for asset management (EAM) and maintenance automating all aspects of maintenance operations, including equipment history, scheduling, preventive maintenance, work orders, labor and expense tracking, procurement and reporting.

Office Management: Ordered office supplies, designed and implemented office policies establishing standards and creating desk procedures; reviewed and approved supply requisitions

Project Specialist: Created detailed summary and graph reports and prepared correspondences from dictation extrapolating content from documents.

Training and Development Coordinator: Updated employee records with compliance training; coordinated and scheduled employee training.

Utilized MS Office Excel and Access to create spreadsheets and databases for mail merges, reporting, expense tracking and streamlining information.

Coordinates the Office’s management of contracts including preparation of documents, submission for legal review and approvals, and maintaining a database of current contracts.

Collects financial and statistical data used in preparing and disseminating reports, budget requests and other various projects;

Responds to requests for administrative information and prepares office reports;

Opens, reviews, sorts and distributes the mail in accordance with staff assignments;

Organizes and coordinates the administrative activities in the department, including handling incoming correspondence and drafting responses, designs and maintains office files, maintains various financial records. / Process payroll information.

Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.

Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

Prepare responses to correspondence containing routine inquiries.

Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. / Provide clerical support to other departments.

Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.

Maintained filing systems. / Compile, transcribe, and distribute minutes of meetings.

Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.

Abacus Corporation – NY, NY

Executive Assistant / Manager

12/2011–11/2014

Excelled in role demonstrating initiative and ability to work independently under little direction while observing attention to detail providing administrative support to Executive Management.

Special Project: Worked from inception within a team to implement and manage Maximo software, an enterprise tool for asset management (EAM) and maintenance automating all aspects of maintenance operations, including equipment history, scheduling, preventive maintenance, work orders, labor and expense tracking, procurement and reporting.

Office Management: Ordered office supplies, designed and implemented office policies establishing standards and creating desk procedures; reviewed and approved supply requisitions

Maintained alphabetical, numerical, and subject filing systems.

Project Specialist: Created detailed summary and graph reports and prepared correspondences from dictation extrapolating content from documents.

Training and Development Coordinator: Updated employee records with compliance training; coordinated and scheduled employee training.

Utilized MS Office Excel and Access to create spreadsheets and databases for mail merges, reporting, expense tracking and streamlining information.

Created elaborate spreadsheets from scratch that incorporated pivot tables, formulas, Vlookup, IF Function, and building financial models.

IT Support point of contact representative for office staff contacting vendor for servicing of office equipment and submitting trouble tickets upon request of staff.

Created elaborate spreadsheets from scratch that incorporated pivot tables, formulas, Lookup, IF Function, and building financial models.

Contact this candidate