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Executive Assistant Management

United States
January 07, 2017

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M a u r e e n B o y l a n

Stamford, CT ***** 203-***-**** Boylan


Experienced Executive Assistant/Administrator with proven ability to improve efficiency of daily office activities in a professional environment whether in a team concept or small office.

Known for excellent judgment, professionalism, poise and discretion with ten years’ experience supporting C- level management.

Diligent in meeting deadlines, working independently, managing projects with flexibility, is well adaptable and has meticulous attention to detail.

Proven ability to successfully maintain daily office operations along with managing various special projects and events.

Excellent communication and interpersonal skills with proficient problem-solving abilities working well with management, clients and co-workers.

Skilled at performing research as well as creating documents, presentations and proofreading.

Ability to plan and execute projects and events from inception.

Proficient in Concur, Outlook, Word, PowerPoint, Excel, Adobe, Act database, MS Publisher

Notary Public – State of CT.

PROFESSIONAL EXPERIENCE Temporary Contractor – Senior Executive Assistant 6/2010-Present

Responsible for Senior Executive support at the following companies:

MAM Co.,Bank of America Merrill Lynch, BRS USA, Stamford Hospital, XL Capital Ins., AQR Capital, Willis RE Ins., Philip Morris Capital Corp., Passuer Aerospace, Ameriprise Financial, Lime Rock Capital, as well as several other companies.

Coordinate and schedule all client and internal meetings with senior management team.

Ensure Executive Team was well prepared, organized for all meetings, events, and travel with strong attention to detail, accuracy, and confidentiality.

Arrange corporate domestic and international travel by developing complex itineraries/agendas; booking all transportation; arranging lodging and meeting accommodations in-line with the senior executives’ travel preferences.

Proactively scheduling/coordinating internal and external meetings, conference calls across several time zones and served at gatekeeper of confidential information for senior management team.

Liaise with assistants from multiple teams across the firm and ensuring forward planning for meetings, events, and deliverables.

Coordinate event materials and research preparation for senior mgmt. as needed.

Maintain heavy appointment calendar using Outlook, coordination of meetings/conference calls as needed and manage last-minute scheduling adjustments.

Tracking and processing expense reports in a timely manner using Concur/Amex systems.

Arranged senior level interviews for management team at hospital.

Track informational requests, coordinate events, presentation collation and any ad hoc projects needed.

Assist with PowerPoint presentations, yearly Board books, reports.

Resourceful and able to work independently with minimal supervision and direction. Oaktree Capital Management L.P., Stamford, CT 2/2008 - 5/2010 Executive Assistant to Senior Mgmt. - Emerging Markets

Arranged all international and domestic travel arrangements, conference registrations, hotel arrangements, and car service for investor meetings.

Executed visas, passports, invitations, and consulate letters for senior staff.

Coordinated all on and off-site meetings with fellow brokers and investor companies.

Acted as point of contact or representative for four Managing Directors with investors.

Established Quarterly Earnings Calls for management team

Entered expense report variables into Excel spreadsheets, converted Amex foreign exchange rates.

Prepared quarterly letters for President/Sr. staff on gains/losses of the fund for distribution worldwide.

Implemented company-wide initiative saving the company an estimated 10K yearly on paper products.

On a weekly basis, prepared PowerPoint presentations with marketing department for investor book updates and new client investor meetings.

Detailed in organizing internal/external meetings, preparing presentations, documents and materials for meetings.

Researched analysts’ reports using: Bloomberg, The Markets and Thomson’s web portals.

Ordered supplies, copier maintenance, vendor relationships, FedEx, UPS, ordered lunch for brokers, maintained conference room for breakfast and lunch set-ups, and maintained Outlook contacts. Reason for leaving: Laid off economic financial banks crisis 2010 UBS Capital Americas, Stamford, CT 7/2005 - 9/2007 Executive Assistant - Private Equity

Scheduled appointments and maintained Outlook calendars for four senior partners.

Produced and maintained daily updates of coverage lists and outside brokerage coverage lists.

Coordinated travel itineraries, expense reports, phones, e-mails, and scheduled conference calls.

Collected and reviewed QPR’s, quarterly portfolio reports of the funds and other financials.

Prepared PowerPoint presentations for four equity partners.

Responsible for attendee invitations, registrations, corporate sponsored events.

Interacted with corporate clients, partners and executive management.

Assisted fellow Executive Assistants

Reason for Leaving: Company closed the fund and two offices in CT. & N.Y. Events R Us (Corporate Events Planning Company), Stamford, CT 01/2000 – 9/2010 Founder

Planned formal corporate event functions on chartered yachts and land parties at various venues.

Processed all permit requirements, caterer vendor contracts and all entertainment information and licenses.

Catered gala affairs, luaus, dinner cruises, company picnics, networking meetings, team building events.

Responsible for increasing sales and revenues of the company.

Prepared PowerPoint presentations to clients, manage all marketing, advertising, contracts, promotions. National Fairways Inc. (Golf Company) 6/1997 -10/1999 Administrative Assistant to Senior Mgmt.

Processed legal documentation for membership and celebrity clientele for Hudson National Golf Course.

Prepared, coordinated and distributed shareholder correspondence.

Performed as liaison for administering pre-employment drug testing, new hire packages, benefits, and payroll.

Managed online support of corporate web sites and provided information updates to management.

Installed employee database software to include Office 95, 97, Act 3.0, and Netscape.

Performed all office manager responsibilities to include: working with vendors regarding computers, copiers; processed invoices, accounts payable, accounts receivable Reason for Leaving: company closed


Mercy College, Dobbs Ferry, NY

Iona College, New Rochelle, NY


Board of Director Member – Msgr. Scanlan High School February 2012 to June 2014

President of the Long Island Turners Organization- Queens NY 11/2009 to 11/2014

State of Connecticut Notary Public - current

Stamford Volleyball league beach organizer 2007 to current

Selected Event Planner, CT Mayor Mike Pavia’s Inaugural Ball January 2010

Received outstanding "Member of the Year Award" Stamford Chamber of Commerce and presented by Governor of Connecticut John Rowland in 2003

Organizer Stamford’s Christmas Holiday Boat Parade 2006-2009

Chairman Ambassador’s Committee, Stamford Chamber of Commerce 2002-2005

Member of American Turners Society of New York, Trustee Nomination for Board of Directors 2000 Activities include boating, golf, swimming, traveling, volleyball, jet-skiing, photography, baseball, football

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