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Administrative Assistant Executive

North Fort Myers, Florida, United States
January 07, 2017

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Qualifications: Solid, mature, results oriented and highly motivated professional with experience planning and administering executive affairs. Demonstrated track record of accomplishments, fulfillment of commitments and reliability at the executive level. Combines strong planning, organizational, and communication skills with the ability to work in an extremely fast-paced environment. Excellent problem solving skills, creative thinker and resourceful in resolution. Trusted advisor and liaison. Proficient and creative using leading PC applications and web based software. Well-rounded performer committed to continued excellence.

Administrative Assistant Comcast

11/15 – 3/16 Fort Myers, FL

Support for Vice President of Customer Care for the Florida Region.

Senior Executive Assistant Astellas Pharma US

1/08 – 9/15 Northbrook, Illinois

Executive support to CFO & Sr. Vice President and his reports of 4-Billion-dollar pharmaceutical company consisting of Sr. Vice Presidents and 80+ reports comprised of accounting & tax, financial reporting and analysis, procurement, accounts payable, commercial finance and the office of CFO

Extensive calendar management, coordination and scheduling of top-level corporate executive meetings

Purchase order processing into SAP system

Set up all candidate interviews for open positons

High level creation of confidential documents and presentations

Content Manager for Finance, Accounts Payable, and Employee Discount intranet pages

Leader of employee engagement initiatives including volunteer events; Ronald McDonald House, Northern Illinois Food Pantry, Fund raising for local families, Animal welfare campaigns, Save a pet, adopt a highway

Team planning event coordinator for major venues including yearly meeting at Navy Pier, Arlington Park, Museum of Science and Industry, Chicago Botanic Gardens and other venues.

Administrator of Employee Discount program for North America which entailed solicitation and negotiation of local vendors on behalf of employees resulting in numerous employee benefits.

Senior Administrative Assistant Delta Pharma/Takeda (Contractor)

5/06 to 8/07 Deerfield, Illinois

Executive support to Senior Vice President of Clinical Science, Vice President of Oncology, Vice President of Neuroscience, and Vice President of Diabetes

Developed and launched 2 intranet sites that were used by global team

Executive Administrative Assistant Allstate Insurance Company

8/05 to 4/06 Northbrook, Illinois

Executive support for Chief Ethics and Compliance Officer for corporation . Interim support for Senior Vice President of Corporate Relations

Senior Executive Administrative Assistant Baxter Healthcare

6/01 to 10/04 Deerfield, Illinois

Supported top level executive responsibilities of General Manager and Finance Vice President for organization by planning and executing senior administrative duties.

6/96 to 9/99 Abbott Laboratories

Abbott Park, Illinois

Human Resources Administrator

Worldwide Marketing Coordinator

Human Resources Specialist


Proficient in windows based applications, including Microsoft Suite, Outlook, Org Plus, SAP, SharePoint administration, Concur, Visio, Iron Mountain, ADTRAV, Lotus Notes, Quick place, Adobe Acrobat, Print shop, PeopleSoft, Restrac, Crystal Reporting, ADP, P2P, AP/AR, Quickbooks, JSOX, Sarbanes Oxley and Team site. Knowledgeable in social media, Facebook, LinkedIn.

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