Administrative Assistant Manager
Resume:
PAMELA PROWS
***.*****@*****.***
Meridian, Idaho
https://www.linkedin.com/in/pamela-prows-18458837
Summary
Highly organized and detail oriented administrative professional, skilled in time management and multi-tasking for senior level management. Specialize in establishing and maintaining systems, policies and procedures in any office setting to provide a smooth, consistent work environment. Thrive in a fast paced, well managed setting and always strive to promote a pleasant, respectful atmosphere.
Professional Experience
WHITTAKER & ASSOCIATES, INC. Jun 2016 to Sep 2016
OFFICE MANAGER / RECEPTIONIST
Provided administrative support to a small privately owned bookkeeping, payroll and tax
services company.
Interacted regularly with clients and addressed routine issues.
Received and organized documentation for tax return preparation as well as performed final binding of returns for presentation to clients.
Began training in QuickBooks, Lacerte and DMS, including receiving client payments, paying monthly expenses, preparing invoices and checks and making bank deposits.
AECOM (fka URS Corp, Washington Group Intl and Morrison-Knudsen)
Maintained employment through two company bankruptcies and two acquisitions.
SENIOR ADMINISTRATIVE ASSISTANT - AECOM Corporate Tax Dept 1997 to 2016
Supported up to 36 staff members - VPs, managers and accountants.
Arranged domestic and international travel and prepared expense reports.
Scheduled calendars, arranged meetings and conferences and took meeting minutes.
Prepared correspondence and other projects confidential in nature.
Performed final processing of tax returns, provided notary public service and managed all hard and electronic file copies.
Administered all aspects of electronic fund transfer documentation and payments.
Created new forms and checklists and worked with the Senior Manager of Tax Audits in creating a department tax compliance instruction manual.
Established organized structure and ongoing policy and procedures for an extensive filing system and research library.
Reviewed and reconciled the department monthly budget and processed all invoices.
Provided back-up administrative support to executive level professionals in other departments.
Served as sole PCard holder for the department and prepared monthly reconciliation reports.
EXECUTIVE SECRETARY - MK Advanced Systems / Rail Systems Group 1989 - 1997
Assisted in overseeing the operation of the Boise City Train Depot which was owned by Morrison Knudsen at the time and served as a museum to the public as well as our business office.
Handled purchasing and accounting aspects for engineering equipment and parts.
Prepared weekly reports on transit and locomotive projects and assisted in preparation of proposals for new work.
Revamped the group office set up including creating a proposal room and maintaining inventory of material used. Sorted thru a large room of collected literature and cataloged all items.
Arranged and directed all aspects of a large trade show hosted onsite by MK Rail Systems Group that involved several outside vendors.
SENIOR SECRETARY - Morrison Knudsen Cerrejon Project/Construction Group 1984 - 1989
Began as receptionist, then promoted to Senior Secretary providing basic secretarial tasks for the purchasing and expediting group. Prepared purchase orders and maintained a log for them. Also served in senior data entry position in setting up blanket orders and provided all other basic secretarial support.
OTHER RELEVENT EXPERIENCE 1980 - 1984
Provided basic secretarial support at the Governor's Office, Bureau of Land Management, IDS/American Express and Kaman Bearing & Supply.
Technical Skills
Proficient in Microsoft Outlook, Word, Excel & PowerPoint as well as Adobe Professional
Education & Professional Development
College of Western Idaho (2013) - Effective Communication Skills & Microsoft Outlook
ExecuTrain (2000) - Microsoft Office Applications and Adobe Professional Training
Boise State University (Aug 1987 to Dec 1987) - Fundamentals of Speech
BYU Idaho (Sep 1981 to Apr 1982) - General Studies
Volunteer Work & Other Skills
International Children's Surgical Foundation
Served as Executive Director in developing initial administrative functions including master log of donations and supporters and distribution of a quarterly newsletter.
Junior Achievement
Coordinated annual fund raisers for several years with employer and taught at local schools.
United Way
Served on annual campaigns thru employer for several years, once as Manager and other years as an assistant.
Women & Children's Alliance
Various volunteer assignments as requested, such as office support, fund raisers, baking, open house hosting and receiving donations.
Certifications
Notary Public - State of Idaho
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