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Management Executive Assistant

Islamabad Capital Territory, Pakistan
January 06, 2017

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Saba Shaheen

Islamabad - Pakistan +923**-******* []

Career Objective

Seeking an opportunity in high paced professional environment where I can utilize my skills and competencies to add value in overall organization’s success and also be able to be enhance my professional and personal experience.

Qualifications Summary

Accomplished and highly motivated professional possessing offering 4 years of administrative & coordination experience. Adept at developing and maintaining administrative processes that reduce redundancy, improve accuracy and efficiency; Highly focused and result oriented in supporting complex, time bound operations: able to identify, prioritize multiple tasks and follow through to achieve organizational goals and resolve issues.

Core Competencies

Reporting Skills Organizational and planning skills Time Management

Travel Logistics Problem solving skills Events Management

Communicational Skills Judgment and decision-making ability Confidentiality

Team player Attention to detail and accuracy Document Control

Calendar Management

Professional Experience

Executive Assistant to CEO/President

At The First Microfinance Bank Limited May 08, 2012 till Present

Company Profile: FMFB is a microfinance Bank operated under the umbrella of Aga Khan Development Network.

Job Profile:

Oversee a wide variety of administrative functions including support of executive level projects and information management processes.


Administration & Organization

Maintained executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel arrangements.

Drafting letters and editing executive-level memorandums for financial management, events, communications and policy compliance, and problem resolution.

Complied and analyze data for executive presentations, organized and maintained files and office libraries of books, papers and digital media.

Coordinated preparation and timely dissemination of company reports and slide presentations for board meetings.

Preparing and editing reports and financial data; legal documents; Coordinating Documentation for Annual Reports;

Training and supervising other support staff; and customer relations.

Process monthly expense reports of CEO’s and reimbursements

Manage multiple administrative projects simultaneously, and monitor progress to ensure deadlines are met.

Communication Relations

Ability to work well with all levels of internal management and staff, able to nurture positive relationships with clients and colleagues at all organizational levels.

Coordinated and set up high-level board, senior management, shareholders, middle management and administrative staff meetings

Multicultural interaction in managing all essential tasks and agendas.

Record maintenance

Created highly effective document management and filing systems, including quick and thorough indexing, filing and offsite storage, resulting in easy access to critical information and streamlined office functioning.

Keep and manage contact database

Special Assignments

Worked with CEO on special projects, manuals, policies and office procedures.

Controlling monthly Cost transaction report and ensure all monthly expenditure are paid

Maintained strict confidentiality with sensitive information; financial documents, records and personal matters.

Senior Manager at Auscon Associates April, 04 2012 to May, 05 2012

Company Profile: Auscon is a professional services organization dedicated to facilitate international students wishing to study in Australia/New Zealand/Canada/UK.


Counseling the students for their bright future career in their relevant fields

Acted as a guide in helping them out in finding and selecting the pathway in accordance with their pre-requisites.

Internship at Bank of Punjab July, 2010 to Aug, 2010


Learned basic operations of remittance department

Learned how to make entries and vouchers for Incoming TT(Telegraphic Transfer)

Observed other operations e.g. PO (Pay Order), DD (Demand Draft) Learned about the payment against PO & DD received from other branches (usually the first activity in the remittance dept.)

Made entries in the Day Book

Made Daily Voucher Sheet

Made entries for monthly mark up against RF (Running Finance)

Worked on the seat of A/C Opening/Check Collection/Lockers

Worked with Credit Department for Sanction Loans

Technical Expertise

Proficient user of MS Office (Word, Excel, PowerPoint,) Lotus Notes

Educational History

Master’s in Economics 2014

Allama Iqbal Open University, Islamabad

Master’s in Business Administration (MBA-Finance) 2011

Comsats Institute of Information & Technology, Islamabad

Bachelors in Commerce (B.Com) 2008

Islamabad College of Commerce for Women

Academic Projects Undertaken

Stock Value Analysis through Market Model and CAPM of Companies Listed In KSE

Portfolio Management of Firms Listed In KSE 100

Research on Islamic Banking

Credit Department Analysis of ABL


Training on Advance MS Excel Applications on Investment Strategies via Modern Portfolio Theory by Comsats University

Presentation Skills Training Course by Comsats University


Digital Photography, Travelling, Reading


References will be furnished upon request.

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