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Documentation Control

Location:
North Billerica, Massachusetts, 01862, United States
Posted:
January 03, 2017

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JAMES P. HAINES

* ********** ******

NORTH BILLERICA, MA 01862-1152

508-***-****; acx3w1@r.postjobfree.com

http://www.linkedin.com/in/jimhaines

SUMMARY

Documentation Control Specialist with extensive experience in Engineering, Design and Process Deviations and Change Order, processing and writing within several different industries. Strong Skills in MS Word, Excel, and Outlook with special expertise in Minx, Oracle, BAAN, Epicor, SAP, Share Point and other MRP/PDM/PLM database systems.

ACCOMPLISHMENTS

• Improved productivity and saved time by training colleagues on the most efficient way to access and maintain documentation.

• Created print room to provide service to purchasing and manufacturing. This allowed them to obtain required documentation to complete production in a timely manner.

• Contributed to the conversion of all documentation to electronic files, increasing productivity and efficiency.

• Assisted others by taking on extra workload to get changes implemented to improve customer product.

• Maintained and controlled documentation files, both hard copy and electronic, for currently released drawings, specifications and software files.

EXPERIENCE

AEROTEK, Woburn, MA 2016-2016

Quality Assurance Specialist at Instrumentation Laboratory, Bedford, MA

• Perform quality review of externally updated Safety Data Sheets to ensure accuracy and conformance to established guidelines, polices, and practices.

• Interface with internal and external experts to resolve open issues.

• Originate SAP Change Orders for Safety Data Sheets and work with cross functional approvers to release documents.

• Document proofing and review of safety data sheets, GHS/CLP chemical hazard labeling regulations, medical device product labeling.

KELLY SERVICES, Burlington, MA 2013-2016

Quality Documentation Coordinator at Shire, Lexington, MA

• Process controlled documentation within the HGT manual system.

• Review packages for accuracy and conformance to established guidelines, polices, and practices.

• Formatting to structure record and data entry work.

• Creates, maintains, and supports on-site/off-site informational customer resources.

• Advise and respond to queries on document status by interfacing with customers.

• Data extraction, manipulation of data for reports. Efficiently and effectively organize assigned projects for issuance, reconciliation and communicate statuses.

• Support team improvement projects.

ADECCO ENGINEERING, North Chelmsford, MA 2012-2013

SW Project Administrator at Philips Healthcare, Andover, MA

• R&D SW Development support maintaining Design History Files.

• During run-up to phase exits, track 2-3 dozen documents making sure the authors, version, and due dates are well-understood.

• Police that documented Good Documentation Practices are followed, look docs over for missing signatures, empty fields, hand-written notes not signed.

• Hard copies are in binder and soft copies are in our document storage systems.

SATCON TECHNOLOGIES, Boston, MA 2010-2012

Documentation Specialist

• Maintain and process Engineering Change Orders (ECOs), Bills of Materials (BOMs) and Part Numbers into the EPICOR & SAP MRP system, according to company policies and guidelines.

• Responsible for tracking logs and hard copy files of ECOs, engineering drawings, bills of materials and vendor specifications plus scanning the documents into electronic PDF files.

• Responsible for uploading updated documentation to contract manufactures overseas via in-house web FTP file sharing data base and for informing our overseas documentation coordinator of the uploaded updates.

JOHN GALT STAFFING, Burlington, MA 2010-2010

Engineering Services Administrator at Palomar Medical, Burlington, MA

• Maintain and process Engineering Change Orders (ECOs), Bills of Materials (BOMs) and Part Numbers according to company and ISO policies.

• Responsible for tracking logs and hard copy files of engineering drawings, bills of materials and vendor specifications.

BIO-RAD LABORATORIES (formerly MJ Research), Waltham, MA 2000-2008

Documentation Specialist/Engineering Services Associate

• Controlled, checked, and processed all Engineering Change Orders (ECOs)/Deviations, Bills of Materials (BOMs) and Part Numbers thru BAAN PLM, Minx and Oracle based ERP.

• Filed documentation, created monthly reports on Excel spreadsheet and responded to requests as needed.

• Reviewed all ECOs/Deviations in process for accuracy and completeness.

• Maintained control files for each document and ensured careful tracking coordination.

• Assisted Engineers in writing ECOs/Deviations to ensure standard protocol.

• Maintained control files for each document, both electronic and paper, and ensured careful tracking coordination.

• Provided internal customer service to all departments.

EDUCATION AND TRAINING

Microsoft Excel 2007 Beginner, Learn IT!, San Francisco, CA

Microsoft Excel 2007 Intermediate, Learn IT!, San Francisco, CA

Microsoft Excel 2007 Advanced, Learn IT!, San Francisco, CA

Introduction to Microsoft Word 2007/Beginner, Chelmsford Community Education, Chelmsford, MA

Introduction to Microsoft Word 2007/Intermediate, Chelmsford Community Education, Chelmsford, MA

High School Diploma, BILLERICA MEMORIAL HIGH SCHOOL, Billerica, MA



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