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Accounts Payable Administrative Assistant

Location:
West Covina, California, United States
Posted:
January 02, 2017

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Leticia E. Corona

**** **** ******, **** ******, CA 91792 ● Phone: 626-***-****● acx3a0@r.postjobfree.com

Summary:

I have over 28 years of experience working in an Academic field at LAC/USC Medical Center, as an Administrative Assistant and Budget/Business Technician Analyst, and my knowledge ranges from general office duties to senior executive administration office manager and /budget and business technician analyst. I have a strong work ethic and positive attitude,I am a dependable, responsible, energetic, and a motivated employee. I am extremely organized and have the ability to multi-task effectively to meet the needs of a busy office/department. I have experience with Contracts and Grants (new applications, renewals, reports) and travel both international and domestic, and event planning.

Skills and Abilities:

Accounts Payable & Receivable; Office Management, Maintain Clinical Trials Records; HIPAA, CME event planning, Maintained Academic Calendars; Medical and DEA Licenses; excellent customer services skills and Fluent in Spanish.

Software:

Microsoft Office Suite (Word, Excel, Powerpoint) Outlook, Kuali, Workday, eMarket, PubMed, Quicken, ADP Payroll, J-sor (International Journal Research Database).

Experience:

University of Southern California Dornsife School of Arts and Sciences Business Office

Accounts Payable and Business Technician

July 2015- August 2016

●Processing Accounts Payable

●Processing Accounts Receivable

●Customer Servicers with Vendors and Accounts

●Maintained 18 Departments Accounts

●Sets up new vendors on Market via Kuali

●Processed Honorariums for both Domestic and International Guest Speakers

●Reconcile Travel Cards statements

●Prepare journal entries for review by the Staff Accountant

●Processed International Wire Transfers for USC Summer Student Abroad Programs

●Transferred payments for Students Academic Study Programs Domestic

●Analyzed budget with PI for academic research projects and travel

●Performed various administrative related duties as assigned

●Scheduled Student Workers to pick-up checks and run errands, delegated work stations and assigned work

Experience:

University of Southern California -Livingston Reproductive Laboratory

Administrative Assistant/ Budget Business Analyst

November 1985 – February 2015

●Maintains the day -to-day office operations, files, phone, faxing, mail

●Verification of insurance eligibility and financial clearance for Clinical/Hospital Visits

●Prepares a variety of documents in draft and final form, including basic letters, forms, charts, summary reports and presentations

●Maintained both Medical and DEA license for PI’s

●Maintained academic information for academic staff CME certification

●Maintained certification requirements and supervising technicians timesheets for payroll

●Coordinated international and domestic travel arrangements and accommodations, air,hotels, car services

●Organized professional and personal calendars for academic staff

●Scheduled and confirmed meetings and appointments, surgical schedules and clinic schedules

●Set reminders of upcoming academic meetings and personal events

●Prepared Budgets and Subcontracts for Pharmaceutical Sponsored Projects

●Preparing timesheets approval, invoices, purchasing requisition, blankets PO, reimbursements

●Purchasing supplies need for both Clinical Trials and research experiments

●Prepared travel reimbursements and consulting expense reports

●Facilities parking permits, keys, IDs and others related details for new hires

●Maintain inventory of supplies and equipment and inventory and track vendor delivery dates to avoid shortages and over ordering

●Assists with the assembly, organization and distribution of agenda books and packets for Pharmaceutical Sponsored projects

●Maintained and updated forms for laboratory SOP

●Invoiced for PI consulting expense and reimbursements

Education:

USC Certificate Program: Certificate in Supervision: 2009

Project Management: 2007

Drug Information Association: Certificate of Attendance: 2006

Clinical Research Training Online: Certificate: Monitoring Clinical Studies: 2006

Mt. San Antonio College, Walnut, CA, Associates in Accounting/ Business Management current

Los Angeles Occupational College, Los Angeles, CA Certificate in Office Assistant 1977

James A. Garfield High School, Los Angeles, CA Graduated 1975

References:

Gere S. diZerega, MD 805 - ***-****

John J, Klutke, MD 310 - ***-****

Steve Swenson, Ph.D 626 - ***-****

Stan Patel, MS 323 - ***-****

Audia Dawkins, BA 323 - ***-****



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