Gina Weil-Serafin 518-***-****; 518-***-**** (cell)

**** ***** *** ** *****: acx129@r.postjobfree.com

Johnstown, New York 12095 www.linkedin.com/in/gweilserafin KEY COMPETENCIES

Reading Comprehension ● Public Speaking ● Writing ● Mathematics ● Management of Personnel Resources ● Time Management ● Judgment and Decision Making ● Active Learning ● Operations & Comparative Analysis ● Operations Monitoring ● Active Listening ● Instructing ● Negotiation ● Coordination ● Critical Thinking ● Workflow Development & Implementation ● NYS Licensed Notary Public ● OSAS, Oracle ERP, Dexter & Chaney 'Spectrum' and 'ForeFront' programs ● Microsoft Office Suite ● Adobe Pro PROFESSIONAL SKILLS & ABILITIES

Contract Administration

• Set up file structures, created templates, performed quantity take-offs using specialized software (RFMS Measure)

• Reviewed incoming bid requests and completed a matrix for each, issued pricing requests to vendors, submitted bids and proposals to clients, built a job-cost process, reviewed Subcontracts and assured compliance with same, issued monthly AIA billings

• Reviewed all contract documents to extract flow-down requirements to all Subs and Suppliers

• Reviewed Carrier contracts received via AT&T and Verizon acquisitions; update database capturing all Contracts, Plans and associated documents. Detailed analysis to assess monthly, quarterly, bi-annual and annual commitment plans to determine revenue due, report to Account Team and Customer, calculate and authorize invoicing

• In six (6) months’ time, over 4000 contract documents successfully integrated into a customized data base system

• Heavy Excel usage including v-lookup, pivot tables

• Improved Accounts Receivable collections by an average of 15 days Project Coordination/Management

• Joined a start-up EPC [Engineering, Procurement & Construction] company to develop processes, procedures and systems to accommodate all position requirements

• Coordinated with Project Managers to ensure all project requirements and deliverables were met

• Communicated regularly with subcontractors and vendors to monitor progress according to project schedule

• Vetting of subcontractors for Pre-Qualification approval

• Set up, maintained SharePoint sites for vendor access to bidding documents, bidding instructions and forms

• Maintained database of approved subcontractors and vendors for purchased items

• Ensured transfer of title for equipment installed at the Owner’s facility

• Managed between $189-226M volume in Subcontract/Purchase Orders for all required materials and services

• Instrumental in the conversion of records from Dexter & Chaney Spectrum suite to Oracle ERP; trained as a Super User and assisted with all User Acceptance Testing to go live successfully

• Provided remote Procurement support for Texas, Florida, North Carolina and Colorado offices in addition to NY location

• Supervised up to five (5) staff members

• Negotiated Terms & Conditions with subs and suppliers

• Well-versed in NYS DOT, NYS OGC, NC DOT, NJ Turnpike Authority requirements

• Reconciled Purchasing Card statements for correct job cost assignment

• Reduced paperwork by over 30% by utilizing electronic file sharing (email, enterprise network access, SharePoint) EDUCATION & TRAINING

* Continuing Education: Seminars, webinars, on-line training throughout career * Dual Certificate - Accounting & Secretarial Sciences, Spencer Business Institute* Dual Regents Diploma – English & Business concentrations, Bishop Scully High School WORK HISTORY

Consultant – Contract Administration, Carrier services 2015-2016 Frontier Communications – Johnstown NY Project Operations Coordinator 2014 - 2015 Applied High Voltage – Albany NY Subcontracts and Procurement Manager 2007 - 2014 Tetra Tech Construction – Gloversville NY Project Coordinator and Administrative Vice-President 1989 - 2007 Schenectady Hdwe & Elec – Schenectady NY

Contact this candidate