Catherine M. Donnelly

* ***** ****, **********, ** 11720 631-***-**** acx00j@r.postjobfree.com

Executive Profile

Office Applications Specialist (In-title), currently working as Data Control Supervisor/DDC for a large Suffolk County School District; proficient in all of Microsoft Office, including Word, Outlook and PowerPoint. Extensive knowledge of Excel, included advanced functions, and exceptionally skilled at converting raw data into a number of formats. Readily adaptable to most programs; well over 20 years’ experience with various programs. Outstanding clerical skills; speedwriting shorthand (steno) speed of 100-120 wpm, keyboarding speed of 55-60 wpm, 10-key speed of 120 kpm. Able to work well with others and to maintain composure under pressure. Civil Service Information:

Office Applications Specialist – In-title since April 2013

Senior Office Applications Specialist – Eligible List Experience

Office Applications Specialist (Data Control Supervisor) 07/15 – Present Lindenhurst UFSD Lindenhurst, NY

District Data Coordinator – responsible for all State reporting and records management for both staff and students for the entire district, including but not limited to demographic, enrollment, program facts, special ed indicator reporting, grade and test scores, and all attendance reporting.

NYSAA CBT Testing Coordinator

Extensive usage of Excel included advanced functions, and high volume of data manipulation and cleaning, as well as correcting source data for future streamlined submissions on a daily basis.

Created and presented FERPA trainings for the district personnel, and have continued to support all clerical in this implementation; communicate data standards with personnel across schools/departments/programs

Special Education Regulation Advisement, when requested.

Have defined and documented data collection processes and standards

Review management systems for compatibility with the data process

Communicate data standards with personnel across schools/departments/programs

Developed effective data verification processes

Office Applications Specialist

04/13 – 07/15 Eastern Suffolk BOCES (SDS SpedHelp) Patchogue, NY

Medicaid Trusted Agent

Lead SSHSP Trainer and SSHSP regulation support

Centris Sync monitoring and discrepancy resolution (data integration between SMS and Special Ed Mgmt. System)

IEP Direct (Special Ed Mgmt. System) Trainer and support

Frontline support person for 52 school districts for both program assistance (also trainer) and Special Education process support.

Development of training presentations

NYS Reporting support (Special Education) and Error Resolution

Special Education Regulation Advisement

Excel Specialist/IT Department

01/11 – 04/13 Harold Levinson Associates Farmingdale, NY

Monthly/Quarterly reporting for upper management; proficient at creating new reports with minimal direction and converting raw data into a number of formats.

Trained and supervised all new IT employees

Programmed handheld devices for a large-scale customer base, as well as trouble-shooting any issues. Catherine M. Donnelly

Created user guides for various handheld communication devices in order to enhance the customer’s understanding of how to utilize these, resulting in improved efficiency of the IT department through reduction of extensive phone calls previously required for troubleshooting. This also has been of significant use to the more than 100 salespeople in the field who train the customers, as well as improving the satisfaction of the customers themselves.

Direct support for prominent chains, including audit support.

New accounts/account modifications, including licensing requirements satisfaction.

Habitually seek to either correctly categorize or streamline data so that all records are as easily accessible and assessable as possible. I often brought discrepancies/categorization issues to the attention of purchasing, in order to seek permission to rectify these, and grant assistance to them, as well.

Provided support for merchandisers, sales and supervisory staff on a regular basis, and always receive positive feedback.

Worked overtime/weekend hours for special projects whenever required; able to work independently without supervision

Receptionist/Secretary

03/09 - 08/10 Four C's NY Mgmt. Bohemia, NY

Reception - solely handled a 10-line phone system

Developed many new systems and procedures to increase office efficiency

Negotiated courier contracts to reduce costs.

Ordered all office supplies and negotiated pricing and discounts.

Exceptional organizational and planning skills: managed, monitored and carried out multiple tasks on a daily basis

Composed correspondence and memoranda independently, as well as taking dictation.

Phones, filing, faxing, etc. - handled all general office duties.

Received maintenance requests for apartment complexes and commercial properties through various mediums and then scheduled/dispatched accordingly. Completed all necessary follow up work in order to confirm completion of job and satisfaction of tenants.

Executive Assistant to the President

2005-2008 F. J. Neil Co., Inc. (Import/Export) Lindenhurst, NY

Revamped purchasing procedure in order to streamline and easily access records, thus eliminating duplicate orders; also created the necessary sales orders, purchase orders, etc. for overseas procurements within Custom's guidelines.

Verified and submitted that all necessary documentation ( B of L, Fumigation Certificates, Phytosanitary Certificates, etc.) for overseas shipments were provided to Customs.

Supervised bookkeeping personnel.

Recreated many essential forms required for various purposes, thereby eradicating most printing fees.

Developed many new systems to increase office efficiency

Exceptional organizational and planning skills: managed, monitored and carried out multiple tasks on a regular basis

Composed correspondence and memoranda independently, as well as taking all dictation. Secretary

1991-2009 Patrick J. Donnelly, Jr., Public Adjuster North Babylon, NY

Assisted in processing insurance claims.

Formatted contents inventories.

Phones, filing, faxing, dictation, etc. - handled all general office duties. Executive Secretary to the President

1995-1998 NYS Fraternal Order of Police, The L.E.T.T.E.R. Program

Formatted Departmental surveys

Took minutes at FOP seminars and colloquiums.

Maintained high level of confidentiality (received and completed special Ethics training)

Assisted in treatment placement based on Officer‘s requirements. References

References are available on request.

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