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Executive Assistant Manager

New Berlin, Wisconsin, United States
October 10, 2016

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Jean M Weiss

262-***-****, **** South ***nd Street Unit F, West Allis, WI 53227

Professional Profile

Strategically focused, energetic team player with multi-function experience in accounting, management, word processing, legal, and human resource projects. Broad experience in applying current technology expertise to maintain and evaluate solutions options for financial and human resource records management. Experienced in dealing with a variety of cultural publics.

Office Team, Milwaukee, Wisconsin

October 2015 – Present

Administrative Assistant


•Worked various administrative support positions within the Milwaukee Wisconsin Area on a contract basis.

Marquette University, Milwaukee, Wisconsin

August 2002 – April 2015

Executive Assistant to the Chair

Department of Electrical and Computer Engineering


•Set up and executed financial management documents to support department and research funding activities

•Worked with PeopleSoft to enter schedule of classes and further use as registration monitor with additional training for student records.

•Provided reports to the Chair and upper management to aid in budget development.

•Assisted in co-ordination of department colloquium activities.

•Managed and supported faculty academic word processing and duplication needs.

•Supervised work-study students, including hiring and all aspects of managing office staff and setting task direction.

•Assisted students with the registration process for EECE Department.

•Ordered and maintained office supplies for department office and individual faculty member offices.

•Department Timekeeper for graduate students, and work study students.

•Managed department faculty hiring activities, including posting and execution of employee life cycle documents for part-time instructors and work study students.

Jean M. Weiss 262-***-****

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Marquette University, Milwaukee, Wisconsin

February, 1998 – August, 2002

Executive Assistant to the Dean College of Engineering

Responsibilities (cont.):

•Acted as budget manager for the College by processing all revised salary authorizations, budget modifications, budget transfers, and keeping track of expenditures.

•Received monthly Comptroller reports for the entire College. Distributed to departments and faculty. Reconciled Dean’s accounts; including compilation of individual discretionary account amounts for master copy to Dean. Informed department chairs bimonthly of their faculty balances.

•Requisitions for administrative office; electronics shop; computer services manager; machine shop; purchase orders. Follow up.

Obtained Purchase orders via FAX for emergency.

•Indirect Cost Recovery distribution to individual faculty, departments and Dean’s accounts. Report to Comptroller’s Office.

•Maintained confidential faculty records and sabbatical schedules. Checked accuracy of contracts; sent contracts; maintained ongoing list of returns. Returned to Budget Office.

•Maintained solar boat accounts for Solar Splash event in June and annual Japan trip. Ordered equipment, supplies, paid bills. Gifts: Maintained check register; working with University Advancement office.

•Engineering Spring and Winter Newsletter: Contacted and worked with Editor, printer, and alumni and General Services offices for publication and mailing of bi-annual communication to 10,000+ alumni and friends. Paid bills and closed files after each issue.

•Timekeeper for staff, vacation/time for Administrators.

•Organized and directed the College’s December and May graduation program and reception.

•Helped to smoothly implement and administer new telephone system in the College.

•Liaison with Public Safety regarding student/faculty entrance to Olin Engineering Center involving computer entry to Public Safety records

•Handled miscellaneous facilities and space issues, including distribution of keys for college.

•Staff assistant to the Engineering Advisory Council.

Jean M. Weiss 262-***-****

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Marquette University, Milwaukee, Wisconsin

September, 1989 – February, 1998 (10 month basis)

Administrative/Research Secretary


•Provided monthly statements to the department faculty on budget balances, ordered equipment for department and research needs.

•Supported faculty and research word processing and duplicating needs.

•Ordered and maintained office supplies for department and faculty member offices.

•Timekeeper for Department Support Staff.

•Assisted in distribution of Colloquium mailing to 5,000+ alumni and friends of the department. Assisted in “reception activities” for graduate students/faculty and speaker for colloquium.

•Co-ordinator of IEMDC ‘97 database and reservations


University of Wisconsin-Whitewater, Whitewater, Wisconsin

Bachelor’s of Business Administration December, 1980

Marquette University, Milwaukee, Wisconsin

Computer Skills Certification December, 1993


Family, Calvary Memorial Church Council – Tenant Liaison, Drum and Bugle Corps – member for over 45 years, various positions on the board including Corresponding Secretary, Equipment Manager, and presently 2nd Vice President; Photography and genealogy.


References are available upon request.

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