Sign in

Administrative Assistant Executive

California, United States
$16.00 per hour
October 10, 2016

Contact this candidate



***** ****** ******

# ***

Palmdale, CA 93551

Phone: 661-***-****


Expand and continue to grow with my over twenty years of experience as executive administrative assistant and marketing assistant, with over ten years recent experience assisting C Level Executives.


Organizing extensive travel arrangements, both domestic and international, for C-level executives. Booking airline, hotels and car service. Planning and coordinating of corporate meetings. Maintaining of executive’s calendar.

Acting as liaison among senior executives and administrative staff.

Drafting and editing of correspondence.

Taking of corporate minutes at committee meetings.

Arranging food for corporate meetings, setting up the meeting room and presentations.

Duties as personal assistant, trusted to deal with CEO’s personal accounts and errands, and arranging personal appointments.

Extensive experience with Access and Act Database, Kronos Timekeeping, Microsoft Office Suite (Word, Excel, Powerpoint, Outlook), Quickbooks, Pagemaker, Adobe and Photoshop.

Preparing presentations for executive meetings.

Social media savvy with Facebook, Linkedin, and Instagram.

Experience in hiring paperwork, I-9 and W-4, and preparing performance reviews.

Background in marketing, proofreading, and writing.

Personable team player. Adaptable and efficient.

Typing of over 65 wpm.


Employment History

Executive Secretary

01/2016-Present Sage Staffing 27441 Tourney Rd. #150, Valencia

Long term temporary assignment for Antelope Valley Hospital. First assisting CEO in the Administrative department. Dealt with patient complaints, set up corporate meetings and took corporate minutes. Second assignment in the Human Resources department, assisting employees and assisting recruitment and benefits management.

Executive Administrative Assistant

02/2012 – 12/2015

Recovery Asset Network

2416 W. Victory Blvd. #593, Burbank

Provided executive level support to President and CEO of Asset Recovery firm. Managing calendar, rolling of calls, and drafting of email correspondence. Performed personal errands as required. Used Quickbooks to maintain personal and business accounts. Was charged with making changes to company web site. Dealt with clients and government agencies both face-to-face and on the telephone. Drafting and redlining customer contracts. Proofread CEO's paperwork. Updated database via Podio and Act. Ordered supplies for breakroom. Opening, sorting and distribution of mail. Recently left position as Company relocated to Arizona.

Executive Administrative Assistant

10/2001 - 06/2011

M.M.M. Max-Well Engineering, Inc

41319 12th St. West #103, Palmdale

Supported President and CEO of engineering firm. Drafted and redlined contracts and correspondence, answered phones, and assisted management. Kept track of accounting via QuickBooks. Directed and monitored company expenditures. Distributed company literature to stimulate client interest and sales leads. Pre-screened candidates for employment and kept track of their employment history. Dealt with payroll service. Interfaced with clients and acted as representative to the company President.

Marketing Assistant

11/1996 - 07/2001

Pharmavite, Inc.

8510 Balboa Blvd, Northridge

Assistant in Private Label Marketing at large pharmaceutical company. Prepared Powerpoint presentations for new products, and interacted via telephone and face-to-face with representatives of major companies such as WalMart and CVS. Interacted with R & D to prepare new products, and with production for packaging. Prepared weekly Excel spreadsheets and attended weekly production meetings.

Catalog Editor

04/1992 - 04/1996

Opportunities for Learning, Inc.

Nordhoff St, Chatsworth

Prepared and readied for publication an educational software catalog. Used Pagemaker, and did extensive proofreading. Dealt with printing firms and obtained bids. Interfaced with sales and IT. Attended sales meetings and suggested product placement with President of company.

Education History

Issuing Institution



Course of Study

Cal State University, Northridge

Northridge, CA

Bachelor's Degree



Available on request

Contact this candidate