Manager Microsoft Office
Resume:
KATHY L. RUSSELL
*** ******* ***** ******, ** ***14
404-***-**** acwzc5@r.postjobfree.com
QUALIFICATIONS SUMMARY
Tenacious accounting / finance / purchasing manager and controller with experience both in-house at residential construction companies and a consulting firm. Excellent grasp of construction-specific needs (job costing, estimating, interior / exterior materials purchasing, negotiations, etc.). Experience managing teams of 3-5 as well as vendors, contractors, subcontractors, etc. Skilled in implementing process improvements – streamlining and automating repeated functions to increase efficiency and accuracy. Bachelor’s degree in Accounting and early experience in automotive industry (BMW franchise dealer).
STRENGTHS:
Business Accounting & Finance Materials Purchasing & Procurement Audit Preparation
Estimating & Job Costing Vendor / Contract Negotiations Credit & Collections
Accounts (AP / AR) Payroll & Benefits Administration Reconciliation
General Ledger (GL) Regulatory Compliance Journal Entries
SOFTWARE:
Microsoft Excel, Microsoft Office (Word, Outlook, Publisher), ADP Payroll (Workforce Now), Ulti Pro, Buildsoft, Reynold & Reynolds
PROFESSIONAL EXPERIENCE
The Greenstone Group 2, LLC – Residential Construction Woodstock, Georgia
Assistant Controller June 2014 – Present
Develop and maintain financial recordkeeping and reporting systems. Oversee cash management, payroll processing, payables, cash receipts, cash disbursements, and general ledger (GL) functions. Produce monthly financial statements (balance sheet, profit/loss statements, etc.). Ensure all GL accounts are reconciled monthly and make monthly closing GL entries. Oversee annual tax filings including 1099s. Oversee, in conjunction with independent auditor, preparation of annual audit. Reconcile bank accounts, and make journal entries. Secure copyrights on new construction plans and manage construction budgets for each project. Negotiate subcontractor / supplier pricing contracts and insurance policies and research / resolve cost discrepancies. Play active role in marketing – social media accounts, marketing materials, etc.
Played key role in reducing average job cost by renegotiating subcontractor / supplier pricing and terms and reduced subcontractor insurance costs by negotiating volume discounts.
Reduced audit findings by implementing better controls and more effective audit preparation.
SA IT Services – IT / Technology Services Provider Roswell, Georgia
Manager – Payroll & Tax October 2007 – June 2014
Managed processing of weekly multi-state payroll, including garnishments, benefits and taxes for up to 1000 employees in compliance with federal and state wage / hour regulations. Ensure accurate, timely processing of new hires, transfers, promotions & terminations. Review and analyze payroll, benefits and tax procedures to recommend and implement changes. Audit W-4s, payroll balance sheets, YTD earnings, and other financial documents. Communicate actively with Operations, HR and Billing to review cross-departmental impacts and reconcile data.
In conjunction with HR, managed customization and implementation of ADP payroll & benefits system that reduced weekly payroll errors by 90+%.
Set up new systems that virtually eliminated remaining errors by automating tracking of variable and seasonal employee wages, benefits, sick and vacation accrual.
Slashed hours required for recurring preparation of weekly, monthly, quarterly and year-end management reports by leveraging extensive knowledge of ADP Workforce Now and Ulti Pro.
JP Building Group & Oakwood Homes LLC – Residential Construction Atlanta, Georgia, & Woodstock, Georgia
Director of Purchasing and Project Manager November 2005 – October 2007
Managed all purchasing and estimating and negotiated pricing and terms with all subcontractors & vendors. Worked directly with sales agents to determine sales option pricing and reviewed budgets weekly to identify and resolve billing discrepancies. Qualified and established new trade relationships. Determined budgets per project, standard specifications, selection / spec sheets, and upgrade charges. Managed cost tracking and comparison to budget. Worked with marketing team to determine additional features per house and with our decorator to select colors, lighting, appliances, carpeting, etc.
Substantially reduced job costs by establishing relationships with trade partners and negotiating better pricing.
Played key role in increasing on-time job completion by conducting weekly site visits to inspect all projects under construction.
Custom One Homes – Residential Construction Canton, Georgia
Purchasing / Estimating Staff July 2002 – November 2005
Processed all building permits, surveys, and COs. Worked with all trade partners in negotiating pricing and take-offs. Generated POs and variance requests and maintained spreadsheets of budgets vs cost for monthly distribution. Coordinated with trade partners on resolution of all billing discrepancies.
PREVIOUS EXPERIENCE:
United BMW Franchise Dealership Duluth, GA Team Leader 2000-2001 – Supervised team of 4 handling all internal automotive repair orders; tracked and managed internal costing/billing, scheduling, assignment of work based on ability and skill level. Managed high volume of paperwork for BMW Certified Pre-Owned Program. Maintain average CSI score of 87
R.C.S. Atlanta, GA Associate Controller 1993-2000 – Handled financial planning, budgeting, expense control, staffing, training, AR, client relationships, billing dispute resolution, and worked closely with controller on P&L statements, monthly budgets and forecasts. Worked with Volume Corporate Accounts.
EDUCATION
University of Alabama Tuscaloosa, Alabama Bachelor of Arts (BA) – Political Science
REFERENCES
Tony Perry
President
The Greenstone Group 2, LLC
Richard Poulin
President
Poulin Residential
Fritz Schlabach
Chief Financial Officer (CFO)
SA IT Services
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