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Administrative Assistant Customer Service

Location:
Highlands, Texas, United States
Salary:
48,500
Posted:
October 08, 2016

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**** ******* **.

Baytown, TX *****

Phone: (832) ***-****

WORK EXPERIENCE:

Air Liquide, 06-14 to present, Plant Admin

Report to Plant Manger. Provide administrative support to Lab Techs and blenders. Ensure plant is in compliance on all safety regulations. Create purchase requisitions for entire Gulf Coast. Complete all receiving for Gulf Coast region. Assist A/P in solving any issues with invoices. Maintain company P-Card and reconcile purchases each month ^75K. as well as a list of all commonly used suppliers. Order Chemicals and equipment as requested to create specific blends of gases. Coordinate any company luncheons. Track and add exception time (i.e., vacation, sick leave) within WORKDAY for all plant personnel. Actively participate in Safety Meetings and procure any items necessary to keep plant in compliance. Order FRC clothing and equipment to maintain safety for our employees. Stock and maintain inventory of all office supplies for plant usage as well as the company break room. Complete set up of new vendors when needed. Assist project managers with procurement needs for special projects in multiple locations.

Air Products, 10-12 to 06-14, HyCO3 Administrative Assistant

Report to both Senior and Junior Production Supervisors. Provide administrative support to Operators and Supervisors. Ensure plant is in compliance on all safety regulations within HyCO3. Maintain current Emergency Procedure Manual for entire La Porte Plant and disburse updates to keep all areas concurrent. Update changes to SWIMs (Site Work Instruction Manuals) >450. Create Purchase requisitions. Maintain company P-Card and reconcile purchases each month. Order Chemicals as requested to maintain manufacture of gases. Update Sharesite electronic departmental information on a regular basis. Implemented new BSP (Basic Safety Practices) Sharesite program and provide frequent updates. Schedule Monthly Safety meetings for all site employees. Recently nominated as Local Time Administrator for employees in La Porte, Baytown, Deer Park, Pasadena and Corpus Christi providing instruction and assistance with new timekeeping system as well as acting liaison with HR. Act as Site Training Coordinator, ensuring all employees maintain current LSO (Learning Solutions Online) scores, as well as scheduling off-site courses as required.

ExxonMobil (Kelly Services), 11-07 to 10-12, Project Management Administrative Assistant.

Long term temporary assignment reporting to Cost and Project Management Section Heads. Extensive administrative duties to assist entire team (70+). Utilize SAP for Payroll of Contractors and Off-site employees. Track and report exception time (i.e., vacation, sick leave) within SAP for all employees. Manage WBS Projects in SAP. Schedule meetings and training sessions. Provide calendar maintenance and travel arrangements for Section Heads. Format, proofread and compile estimates and schematics for conversion into pdf's for electronic distribution. Monthly update of all Sharesite electronic departmental information. P-Card Holder for entire department. Inventory and manage office supplies as well as ordering all business cards and stationary for Section Members Reconcile Monthly expense statements in eSpeedBuy system.

Jake Drost Special School for Exceptional Students, 8-06 to 6-07, Campus Clerk/Secretary.

Report directly to the Administrative Director. Provide administrative support to the Drost Staff, parents and students. Assist parents in completion of all requirements for student enrollment. Update and maintain confidential student and employee records. Track student attendance. Prepare and disperse monthly payroll for all staff and bus drivers. Track teacher budgets and grade distribution. Distribute mail and maintain office equipment.

College of the Mainland, 10-03 to 7-04, Strategic Enrollment Management Program Assistant.

Report directly to the Assoc. VP for Strategic Enrollment Management. Provide program and administrative support for the SEM team. Generate needed expense forms and purchase requisitions. Manage and track SEM budget. Serve as the front line customer service representative by providing information and support to students, faculty, as well as the general public. Complete information packets to send to any prospective students. Assist Institutional Advancement and Institutional Research Departments with miscellaneous projects.

Space Center Houston, 5-92 to 8-03, Administrative Facility Assistant.

Personal Assistant to the Facility Manager and Secretary to the entire Support Services Department, including Facilities, Systems, Mechanical, Custodial, Security and First Aid departments. Set up filing systems for Vendors and Employees when Company first started. Provide software support to all employees. Enter Kronos payroll for all employees within my departments to ensure proper payroll. Create purchase orders to supply and maintain entire facility. Assist in creating custom Purchase Order program in Microsoft Access to maintain database of all items purchased. Code vendor invoices to ensure accuracy of billing. Custom create database reports for Facility manager to assist in budget tracking. Manage work requests and field phone calls for repairs in the Center. Ship and track all equipment repairs. Contact outside vendors when repairs need to be made on-site. Custom created Employee database program to enable myself and others to easily complete Employee Reviews, Disciplinary Actions and Termination Reports, as well as maintaining all employee personal data. Maintain office supply inventory for all departments as well as service contracts on all equipment. Manage MSDS files and Lost and Found.

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EDUCATION

Lee College, Baytown, TX, (all basics, Introductory Computer, Recordkeeping)

Ross S. Sterling High School, Baytown, TX, graduated May 1982

ADDITIONAL SKILLS

Extremely multi-task oriented, with high level of attention to detail

Highly proficient with all Microsoft Office Programs, Oracle, Google Mail and Adobe Acrobat Professional Developing experience with Microsoft Access and database programs

Experience with SAP, A/R, A/P, Inventory Control, Kronos Payroll System, ADP

Operation of fax, copier, scanner and multi-line phone

References furnished upon request.



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