LINDA BELTON-FORD
Philadelphia, PA 19142
acwxlp@r.postjobfree.com
SUMMARY OF QUALIFICATIONS
Experienced administrative assistant who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals
Managed phones and emails, including greeting visitors and responding to in-person requests for information
Data management skills
Processed confidential information using Epic and MedView
Increased office organization by developing more efficient filing system and customer database protocols
Took ownership of several developmental work in database management
Assumed an important role as contact person for accounts and end-users
Available to interview immediately
EDUCATION
Engineering Club of Philadelphia, HVAC Certification
University of Pennsylvania, Office Excellence Certification
Thompson Institute, Philadelphia, PA, PC Applications Certification
SKILLS
Outlook, MS Word, MS Access, Power Point, MS Excel, Banner, EPIC, Ben Financial, Concur
EXPERIENCE
April, 2016 - July, 2016
KForce Agency, King of Prussia, PA.
Temple University Department of Statistics
Administrative Assistant
Provide administrative duties support for Statistics Department initiatives and conferences scheduling rooms for meetings.
Provide assistance to the director of the center for Statistical Analysis in administering center related activities.
Provide assistance to the Director of Undergraduate Programs
Assist the department head and the seminar organizer in arranging visits, make travel reservations, and circulating seminar announcements for all seminar speakers.
Assist faculty members with teaching related duties –ordering books booking classrooms, reminding deadlines, renewing software licenses
Develop in-depth knowledge of all department programs and activities, university and school policies and serve as initial contact for all internal and external inquiries to make referrals or follow up with information as appropriate.
November, 2014 – May, 2015
THE BETTINGER COMPANY, Philadelphia, PA
Temple University Registrar Office
Record Specialist
Serve as a support role as a record specialist in processing over 50 transcripts a day
Contact student via email or phone to trouble shoot any problems regarding their transcripts
December, 2013 – June, 2014
UNIQUE ADVANTAGE, Philadelphia, PA / Temporary
Penn Medicine Development & Alumni Relations
Administrative Assistant
Work closely and in collaboration with Executive Director and Director of Penn Medicine Development & Alumni Relations office on individual prospects, special events and development of overall strategic plans
Set up reports using Excel and MS Word for several major gift prospects
Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information
1998-2012
UNIVERSITY OF PENNSYLVANIA, Philadelphia, PA
(2005-2012)
Perelman School of Medicine
Administrative Assistant
Supported general office activities for the Office of Human Research and a Physician / Data manager
Oversaw maintaining efficient organization as system administrator using a web-based electronic capture tool called REDCap, provided instructions for hundreds of end-users and subsequent trouble shooting
Managed a set of recurring database queries and reports of a large clinical data warehouse for several insurance companies and the Hospital of University Pennsylvania using Access, Excel and Oracle
Handled and processed confidential patient information with their medical inquires using Epic and MedView
Created PowerPoint presentations used for lectures
Planned travel arrangements and fill out travel reimbursement forms
Maintain calendars using Outlook and scheduled meetings
Responsible for purchasing all office equipment and supplies
(2002-2005)
Law School, Registrar Office
Administrative Assistant
Provided accurate and appropriate information in response to students and professors inquiries
Created and maintained spreadsheets using Access to develop reports and lists for over hundreds students transcripts
Assist students in completing their forms for the Bar Exam and mailing all information and fees to the State Bars within deadlines
Managed phones and emails, including greeting visitors and responding to in-person requests for information
(1998-2002)
School of Arts and Science, Biology Academic Office
Administrative Assistant
Verified requirements for biology majors and graduation certification
Maintained a database file for over 200 Biology Majors per semester
Used Student Record System to review and set up student transfer information
Successfully established effective room reserve systems for record retention by creating database for daily correspondence tracking for approximately 30 rooms for classes and special events
Handled over hundreds of text book orders for biology courses
Oversaw events planning and catering several times a semester
Monitor phones, email, filed, and copied documents and maintaining efficient organization