Sign in

Proposal Specialist / Desktop Publisher

Alexandria, Virginia, United States
October 05, 2016

Contact this candidate


Gloria O. Agwaze

Proposal Analyst/Coordinator/

Desktop Publisher/Administrator

**** ********* ******, #***

Alexandria, VA 22312

Phone: 703-***-****



A resourceful, self-motivated Proposal Specialist with more than 15 years of experience working in Federal, State and commercial solicitations, with supervisory, technical and interpersonal communication skills. Experienced in coordinating, administration and desktop publishing with a high degree of expertise in multiple software packages, resume writing/editing, and ability to produce large volumes of work consistently and accurately. Possess strong organizational skills with an ability to work closely with others in a team-oriented, deadline-driven environment. Knowledgeable in foreign affairs and cultures, with the comprehension of various languages.

Clearance: Clearable for Top Secret Security Clearance.


Adobe Acrobat

Adobe Illustrator

Adobe In Design

Adobe PageMaker

Adobe Photoshop


Interleaf QuickSilver

Internet Explorer

MS Access

MS Excel

MS Outlook

MS PowerPoint

MS Project

MS Publisher

MS Word

MS Visio (Prof. & Tech.)


Oracle SQL

Quark Express 5.0


Operating Systems: Windows 8.1, 8, 7, XP, ME, ’98, MS DOS, Hewlett Packard UNIX; MS Office 2003-2013


Global Educational Institute/Global Care Agency, Arlington, VA 10/2008 – Present

Administrator and Human Resource/Billing Specialist (on call)

Conduct interviews, reference checks and background screens on teaching personnel; interact with vendors on a daily basis in replenishing textbooks/workbooks, stethoscope/blood pressure cuff, uniforms, and more; liaise with the Virginia Board of Nursing/Department of Health to revise student handbooks, school schedules and curriculum; conduct marketing to encourage student registration into the school; maintain students’ database.

Maintain strong relations with providers, clients, patients, and personnel; update provider handbook with action plans; ensure that all bills are submitted in a time efficient and accurate manner through the Medicaid Billing Portal; maintain strict patient confidentiality (HIPAA Compliance); identified and resolved medical billing, coding and insurance discrepancies; verify personnel’s timesheets for accuracy and client’s signature.

General Dynamics Information Technology (GDIT), Fairfax, VA – Proposal Specialist 05/2015 – 11/2015

Maintain proposal schedules for kick-off /daily status meetings, color reviews, production, and proposal due dates

Interface with prime and subcontractors, to gather data required to produce a proposal document

Lead the production effort (desktop publishing, editing, printing, producing binder covers, tabs, electronic media)

At the PM's direction, set up the proposal database (content, graphics, past performance, resumes, and re-usable assets) in the SharePoint management system

TeleSolv Consulting, Washington, DC – Desktop Publisher/Coordinator 01/2014 – 03/2015

Tailored proposals, resumes and past performance narratives/questionnaires to clients’ requirements

Managed multiple, quick turnaround proposals and simultaneously occurring tasks

Monster Government Solutions, LLC (MGS), McLean, VA – Proposal Coordinator 08/ 2013 – 12/2013

Developed compliant, compelling responses to federal and state RFPs and RFQs by preparing proposal work plans and outlines, building templates, proofreading, and preparing review drafts and final editions

Ensured security and integrity of proposal documentation, and directed production of final master proposal

Verizon Federal Network Systems, Arlington, VA – Proposal Specialist 01/2012 – 06/2013 & 10/2006 – 03/2007

Created proposal templates with appropriate headers and footers, shell documents, binder covers, CD labels, and graphics in accordance with the solicitation requirements and proposal outline from the Proposal Manager

“Shredded” proposal solicitation (RFPs) and amendments to ensure that clients’ requirements are addressed

Lead the production effort and coordinated required printing services, while maintaining production checklists

Allocated ample time for proposal delivery, while maintaining a contingency plan

Raytheon, Sterling, VA – Proposal Coordinator 11/2010 – 03/2011

Developed an efficient workflow by liaising with Proposal Managers, Desktop Publishers, Graphic Artists, and production team, and reviewed proposal sections, ensuring consistency, accuracy and completeness

General Dynamics Advanced Information Systems (GDAIS), Fairfax, VA – Prop. Spec./DTP 06/2010 – 10/2010

Participated as an Assistant Coordinator/Desktop Publisher on a $12B Government proposal effort

Assigned sole access to post-gold files, maintaining version control and ensuring that formats are anchored in place

AT&T Government Solutions Inc., Vienna, VA – Proposal Coordinator/DTP 01/2010 – 06/2010

Performed desktop publishing functions and provided support on concurrent assignments with quick turn-around

Utilized SharePoint to set up folder and file structures, and to work both at and remotely from client site

Tessada & Associates, Inc., Springfield, VA – Proposal Specialist 11/2008 – 11/2009

Edited and formatted proposals and resumes to solicitation requirements, and produced presentations, slick sheets, corporate media kits, company’s press releases, and quarterly newsletters under aggressive deadlines

Assisted with the planning of the proposal implementation to include the Request for Information, schedule, organization chart, contact list, and meeting calendar

Unisys Corporation, Reston, VA – Desktop Publisher/Coordinator 06 /2007 – 10/2008

Tracked proposal graphics and text/narratives for final merging and production

Ensured daily back-up and archiving of proposal hard/soft copy inputs

Supervised a “rolling production” (including formatting, layout, printing, assembling of documents in both hard and soft copy binding, “white glove” book review, and packaging) for large proposals with short turnaround time

Sprint (with Nextel), Reston, VA – Desktop Publisher/Coordinator 07/2005 – 01/2006

Maintained file distributions, and up-to-date story boards and “dummy” books throughout the proposal cycles

Generated tabs, table of contents, indexes, hyperlinks, cross references, and macros using advanced MS Word styles

iGov, McLean, VA – Desktop Publisher/Assistant Coordinator 02/2005 – 06/2005 and 01/2006 – 09/2006

Awarded $300M from a DoD solicitation while serving as an Assistant Coordinator/Desktop Publisher

Perot Systems Government Services (currently Dell), Alexandria, VA – DTP/Production Coord. 04/2004 – 09/2004

Converted files from various source files into PDF, and merged as one document

Created Microsoft Office “cheat” sheets for in-house tutorials

Dynamic Technology Systems, Inc., Alexandria, VA – Administrator/Proposal Specialist 09/2002 – 03/2004

Determined the need for communicating devices, office equipment maintenance, and security/office access

Obtained and maintained corporate suspense files and business certification license files

Supported Director of Proposal Operations and Proposal Manager in all administrative functions as part of the proposal development lifecycle and contract modifications, accounting department with billings (accounts payables/receivables), and human resources in scrutinizing resumes, timesheet hours verification, and that employee benefits were accurate and up-to-date




Bachelors Degree, Communications with

Sales and Marketing

May 1995


Alexandria, VA

Associates Degree, Computer Information Systems

Contact this candidate