Tara B. Dumes

832-***-**** acwxe2@r.postjobfree.com

SUMMARY

Professional with many years of experience in Management, Administration, Travel, Sales, Marketing, and Event Coordination in the oil and gas, radio/entertainment and insurance industries.

Education/Certification

METROPOLITAN STATE UNIVERSITY (DENVER, CO) 2 YRS - BUSINESS MANAGEMENT

TRAVEL AGENT / TEXAS NOTARY

PROFESSIONAL EXPERIENCE & RESPONSIBILITIES

OFFICE MANAGEMENT

Ensure the efficient and effective operation of the Houston Office/North American (NSA) business unit

Provide administrative support to Executive Management (CEO, President, VP of HSE). Set appointments and/or schedule meetings as needed

Document Control in Corporate GEMS System (Contract Management, Reporting, HSE updates (on & offshore) & Structure Charting.

Communicate company policies and office support procedures and answer general questions for office staff

Assist Sales with Sales Contracts, emails, confidential letters; maintain corporate client contacts (Salesforce)

Manage the office support/administrative staff; continuously monitor workloads and reassign tasks as needed

Develops administrative staff/completes performance reviews

Coordinate with HR Manager to implement office policies and procedures

Assist with coordinating new hires – facilitate travel for training, phone/IT request, new hire paperwork, etc.

Complete & submit management expense reports

Point-of-Contact for building management; manages office lease contract

Oversee all building maintenance services which includes communication with building management janitorial services; ensure that we are providing a well-maintained facility for our staff at an affordable cost

Order office furniture; assist HR manager with the logistics of inter-office moves and renovations

Analyze and monitor internal processes and find ways to improve office organization

EVENT/CONFERENCE/TRAVEL COORDINATION

Responsible for coordinating and planning large scale events from conception to final implementation.

Proactively coordinate with leadership in planning, trade shows, in-house or off-site seminars, meetings, luncheons, and networking activities.

Work directly with vendors and manage all vendor relationships catering etc.

Managed and responsible for final approval booth setup, travel accommodations, and attendee lists.

Obtained and submitted final approval for contracts for industry conferences.

Perform special assignments setting up seminars and management meetings for the company and/or various business unit offices as needed

Schedule, plan, coordinate and organize board meetings, company meetings, and company events

Primary point-of-contact for all coordinated domestic and international travel logistics for employees traveling to and/or from offices in the NSA business unit; arrangements include point-of contact for corporate travel, flight, negotiate corporate hotel rates, and ground transportation arrangements

Reconcile company travel credit card monthly

Process passports and visas for office with local passport vendor

Perform special assignments setting up seminars and management meetings for the company and/or various business unit offices as needed; Schedule, plan, coordinate and organize board meetings, company meetings, and company events

SALES

Procured new sales contacts, prospect for new business opportunities and lines of revenue, cold calls, client visits (New & Old)

Utilized excellent customer service skills to maintain existing accounts and generate repeat business.

Generated and reconciled daily traffic logs and sales reports, successfully exceeded monthly activity goals

Responsible party for inputting sales contracts, billing, and collections information in account database.

Assist account executive’s/sales manager with generation of sponsor packages including but not limited to: proposal development, sales one-sheets, advertising media kits

Recapture clients in the assigned segments at an increased ADR

High Concentration on Colleges & Universities- (Sports) and Religious groups that utilize guest rooms and food and beverage- weekend base

Attend trade shows (networking) distribute marketing materials

INSURANCE

Generated quotes for existing and potential clients, & Customer service

Executed new life and automobile insurance policies.

Responsible party for processing bank loans, claims, and life insurance applications.

Responded to billing inquiries and conducted collections practices.

MARKETING & ENTERTAINMENT

Developed regional and national promotions based on allocated budgets.

Negotiated and coordinated performance contracts for entertainment artist.

Approved set list, itineraries, and riders for musical acts at meet and greet promotions, VIP events, parties and performances.

Reviewed and advised advertising contracts and approvals.

Scheduling and forwarding commercial materials to networks and/or stations for use on the air. Link between the sales department and programming department, keeping up-to-date commercial time availability

Prepared daily commercials, liners and billboards.

EMPLOYMENT HISTORY

OFFICE MANAGER/ SENIOR EXECUTIVE ASST/TRAVEL & EVENT SALES COORDINATOR EMGS AMERICAS 12/2007-4/2016 HOUSTON, TX

MANAGER, TRAFFIC/CONTINUITY CBS RADIO 06/2007-12/2007 ATLANTA, GA

ACCOUNT EXECUTIVE/OFFICE MANAGER/CUSTOMER SERV. STATE FARM INSURANCE 2/2005 – 6/2007 FT. WORTH, TX

CONSULTANT/CONTRACTOR, MARKETING/PROMOTIONS 380 ENTERTAINMENT 04/2006– 07/2007 DALLAS, TX

SALES MARKETING DIRECTOR/OFFICE MANAGER SERVICE BROADCASTING (KKDA/K104/KRNB) 03/1999 – 04/2005 DALLAS, TX

ACCOUNT MANAGER-SMERF RAMADA PLAZA HOTEL 01/1998 – 3/1999 FORT WORTH, TX

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