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Executive Assistant

Denver, Colorado, United States
October 05, 2016

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Denver, CO

720-***-**** •


- Motivated achiever with superior administrative, organizational, communication, secretarial and event planning skills

- Solid managerial, leadership, and interpersonal abilities with emphasis on executive/administrative support

- Enthusiastic and energetic achiever willing to accept challenges, exceed expectations, and promote corporate growth; able to maintain company’s confidentiality expectations

- Extensive experience using the Internet and multiple resources as research and investigative tools

- Interacted and interfaced with a wide variety of personalities supporting two Boards of Trustees of a non-profit organization

- Detail-oriented, quality-focused team player and logical, critical thinker with exceptional verbal, writing and editing skills

- Outgoing, intense professional with myriad talents and strong work ethic eager to make a significant contribution


02/13 – present

Data Connect Corporation, Centennial, CO

Executive Assistant to the CEO

- Perform high-level secretarial functions, including receiving visitors, scheduling appointments, and making domestic and international travel arrangements for CEO and other designated managers; exceptional “gatekeeper” skills

- Work closely with CEO to establish and maintain effective working relationships with business partners, clients, and other key associates in software and event planning industry

- Plan, coordinate, and execute over six corporate events per year; oversee logistics, operations, site selection and negotiation of contracts for large and small conferences, business meetings, seminars and marketing events

- Assist CEO in financial activities and other managerial tasks related to four affiliated international corporate entities

- Maintain eight Outlook Calendars; monitor and process CEO’s 400+ emails/day; establish and maintain a clearly defined filing system for six senior managers; prepare monthly PowerPoint presentations

- Chief Culture Officer; fortify efforts between management and staff to reinforce the company’s culture and values

- Record minutes of twice-weekly Senior Management meetings and monthly Board of Director meetings

06/10 – 09/12

Bonfils Blood Center, Denver, CO

Executive Assistant

- Provide executive administrative support to two Boards of Trustees, CEO, Senior Management Team and the Foundation

- Arrange travel schedules, reservations and meeting requirements for seven C-level executives

- Take dictation, transcribe/compose, type, and distribute internal and external correspondence for CEO and Senior Management; transcribe weekly meeting minutes, prepare monthly meeting agendas/packets for both Boards

- Scan and maintain filing system of over one-thousand highly confidential original contracts

- Manage Foundation’s fundraising database Raiser’s Edge,

inputting hundreds of contributions per month

05/06 – 02/09

Jade Southwest Realtors, Albuquerque, NM

Executive Assistant

- Provide upper echelon office and executive administrative support to CEO and other senior management

- Comprehensive office management of prolific real estate investment firm and mortgage company offices

- Personal assistant to company president; uses utmost discretion managing affairs involving highly sensitive issues

- Manage CEO calendar, travel arrangements; compose reports/special documents for meetings and presentations

- Marketing properties for sale; advise clients on market trends; design and implement marketing strategies

- Supervision of five clerical and sales staff members; Continuing Education training to twelve Brokers

08/96 - 05/06

The LaZar Company, LLC, Albuquerque, NM

Executive Assistant

- Provide organizational, administrative, and clerical support to president’s diverse business portfolio; AP & AR; coordinate calendar of weekly meetings, presentations, and monthly workshops

- Manage multi-tenant office complex, supervising staff of eight employees; Licensed Realtor

- Responsible for day-to-day operations of Executive Suite offices and real estate and property management firm

- Anticipate the needs of the president and tenants with a proactive eye

- Provide expert secretarial, editing, bookkeeping, travel and event planning to ten Executive Suite tenants; receptionist 14-line PBX operator

- Daily design and adjust promotional materials and flyers to market real estate properties


- “Power” level in Word and Outlook; “Intermediate” level in Excel and PowerPoint

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