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Sales Assistant

Location:
Los Angeles, California, United States
Posted:
October 06, 2016

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Resume:

LILLY HADDAD

310-***-****

https://www.linkedin.com/in/lilly-haddad-a91548124

acwx8i@r.postjobfree.com

CORE COMPETENCIES

Entrepreneurial, innovative executive assistant with extensive experience delivering high-level administrative assistance within highly competitive markets. Distinguished event planner skilled at deploying high-caliber, well-attended events. Dedicated to developing creative approaches to resolving organizational challenges and delivering discreet assistance in confidential matters. Collaborative communicator continually focused on building relationships and promoting synergy across business lines to drive positive change, cohesive, comprehensive business approaches and enhanced profitability.

Areas of Expertise include:

Market Research

Budget/Cost Control

Event Planning

Written/Verbal Communication

Relationship Building

Product Design

Project Management

Staff Training & Leadership

Problem Resolution

CAREER PATH

CORP ADMIN ASSOCIATE II GRIFOLS USA June 2016 to Present

Manufacturer and Distributor of Biological Products

Commercial Sales - Hospital Pharmatech

•Perform administrative duties of a complex and confidential nature in support of departmental/divisional activities and to maintain efficiency of departmental/divisional office operations

• Work on assignments that are moderately complex in nature and in which judgment is required in resolving problems and making routine recommendations. Considerable use of word processing, spreadsheet and presentation preparation applications is required

• Organize and maintain divisional/departmental files of records, reports and correspondence required for reference and efficient operation of the division; maintain up-to-date management and procedural manuals, directives, and related records; compile and summarize data, and assist in preparing regular and special reports requiring analysis and evaluation of data; review reports received for supervisor; check and compare with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor

• Maintain, review and reconcile departmental or divisional budgetary records, prepare budgetary projections and recommendations based on instructions and established procedure

• Process a considerable amount of confidential and sensitive information in support of administrative activities

• Prepare letters and statements a portion or all of which may be composed or compiled on the basis of personal knowledge of subject matter; prepare inter-departmental memoranda explaining new or revised policies and procedures as necessary

• Arrange for and schedule appointments and meetings for supervisor; interview callers; answer questions concerning departmental or divisional activities; transmit instructions and/or information to and from staff members; serve as liaison with internal and external agencies; make proper referrals as necessary; prepare materials and make arrangements for conferences and travel; prepare necessary documents for supervisor's use in meetings; may attend meetings to take minutes or provide information as requested.

RESUME OF LILLY HADDAD PAGE 2 OF 3

OFFICE MANAGER Michael & Associates September 2006 to June 2016

EXECUTIVE/PERSONAL Corporate Events and Trade Shows

Hospitality

Assistant to CEO, COO/Owners, duties include but are not limited to: composition of correspondence, creation of spreadsheets, travel, scheduling, personal assistant, handling of highly confidential materials/matters

Taking and transcription of committee and Board of Directors meetings, including but not limited to scheduling, preparation of agenda, catering and all other necessary details

Handling of heavy travel for team, prepare and execute expense reports

Heavy calendaring / scheduling

Preparation and completion of team timesheets and payroll

Completion of accounts payables and receivables

Coordinate all events & Trade Shows, including staffing, budgeting and contracts. Make firm decisions and used sound judgment planning including serving as a liaison between event staff and organizations. Conduct training session with staff to ensure proper use of equipment, understanding of event specifics and tasks required. Work in-house with graphic designer to develop necessary marketing materials. Coordinate literature availability at event/trade show site

Prepare accurate and timely management reports, P&L reports, balance sheets, in addition to other daily and weekly reports

Creation of sales materials, brochures, presentations & graphic design

Meet specific program and project objectives, identify and ensure adequate and appropriate resources. Maintain the market research database and create marketing presentations. Research the market for our specific product and ensure growth of the company. Internet research; recommendations and research briefings; expense processing

Complete personal assistant duties, including for the estate and family members, including but not limited to supervision of household staff, vendors, bill payment, event coordination and keeping the family and personal business running smoothly

ADMINISTRATIVEASSISTANT Nestle USA May 1997 to Sept 2006

EVENTS COORDINATOR Food and Nutrition

Manufacturing and Distribution: Hospitality

Assistant to the Vice President. Senior Managers and Division Vice President. Managed heavy composition of correspondence to various levels of clientele and executives. Preparation of all travel arrangements, calendaring and expense reports

Development and preparation of daily & month-end reports, presentations, graphs, spreadsheets

Research and development, including legalities, patents and licensing.

Creation of sales materials, brochures, presentations & graphic design

Development and implementation of numerous organizational systems

Coordinated the Annual Trade Show, including staffing, budgeting, contracts. Made firm decisions and used sound judgment planning including serving as a liaison between event staff and organizations. Conducted training session with staff to ensure proper use of equipment, understanding of event specifics and tasks required. Worked

with in-house with graphic designer to develop necessary marketing collateral materials

Development and design of Nestle-wide sales team organizational chart book utilized throughout the United States by the sales team and top level executives

Training and orientation of new administrative staff

Coordinated and maintained all inventory and ordering for division

RESUME OF LILLY HADDAD PAGE 3 OF 3

TECHNOLOGY

Accounting Graphics Internet/Apps Office Systems

Concur Photoshop E-Bay E-Commerce Access Basecamp

Quicken Snag It Facebook Instagram BarTender Excel

Quicken Pro Pinterest Skype Goggle Calendar/Mail MAC

SAP SnapChat Lync MS Word Outlook

SRM Publishing PowerPoint

Turbo Tax WebEx SalesForce.com

Speed Writing/Dictation

MS Office Suite Test Scores: Excel 97%, PowerPoint 100%, Word 90% Tying 72 w/100% Accuracy

COMMITTEE AND VOLUNTEER WORK

Assistant Writer, Graphics for company newsletter

Coordinator of Annual Halloween Costume Contest

Coordinator of the Giving Tree

Director – EDC Advisory Committee

Director of all events, on/off site

Los Angeles Committee Adopt-A-School Program

Manager for the Policy and Procedures Committee

Member of Nestle Savings & Environmental Issues

Recorder for all Executive and Board Meetings

Take Our Daughters to Work Committee

Habitat for Humanity

SPECIAL TRAINING / SEMINARS

Advanced Practical Thinking

Commitment to Nutrition

Contending with Difficult People

Creativity and Innovation

Dressing for Success

Effective Communication Skills

Establishing Effective Work Relationships

Handling Emotions Under Pressure

How to Master Work Conflicts

Personality Development

Various Advanced Computer Courses

ORGANIZATIONAL EXPERT: Independent Organizational Jobs include but not limited to:

Mateski Sign Co. – reorganization of entire company and personal home office and systems

Forest City Enterprises–developed/created, organized and ensured efficiency and accuracy of a new filing system and database

Vitello Productions – organized offices and media room; created new files for 2008

Dr. Roderic Gorney–created a new filing system with documents dating back to the 1940’s, created a matching database for easy retrieval and access

Braverman and Codron – reorganization of filing system

LaPeer Beauty – reorganization of product warehouse, including E-Bay sales, salon and Owner’s personal office and work areas



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