LILLY HADDAD
https://www.linkedin.com/in/lilly-haddad-a91548124
acwx8i@r.postjobfree.com
CORE COMPETENCIES
Entrepreneurial, innovative executive assistant with extensive experience delivering high-level administrative assistance within highly competitive markets. Distinguished event planner skilled at deploying high-caliber, well-attended events. Dedicated to developing creative approaches to resolving organizational challenges and delivering discreet assistance in confidential matters. Collaborative communicator continually focused on building relationships and promoting synergy across business lines to drive positive change, cohesive, comprehensive business approaches and enhanced profitability.
Areas of Expertise include:
Market Research
Budget/Cost Control
Event Planning
Written/Verbal Communication
Relationship Building
Product Design
Project Management
Staff Training & Leadership
Problem Resolution
CAREER PATH
CORP ADMIN ASSOCIATE II GRIFOLS USA June 2016 to Present
Manufacturer and Distributor of Biological Products
Commercial Sales - Hospital Pharmatech
•Perform administrative duties of a complex and confidential nature in support of departmental/divisional activities and to maintain efficiency of departmental/divisional office operations
• Work on assignments that are moderately complex in nature and in which judgment is required in resolving problems and making routine recommendations. Considerable use of word processing, spreadsheet and presentation preparation applications is required
• Organize and maintain divisional/departmental files of records, reports and correspondence required for reference and efficient operation of the division; maintain up-to-date management and procedural manuals, directives, and related records; compile and summarize data, and assist in preparing regular and special reports requiring analysis and evaluation of data; review reports received for supervisor; check and compare with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor
• Maintain, review and reconcile departmental or divisional budgetary records, prepare budgetary projections and recommendations based on instructions and established procedure
• Process a considerable amount of confidential and sensitive information in support of administrative activities
• Prepare letters and statements a portion or all of which may be composed or compiled on the basis of personal knowledge of subject matter; prepare inter-departmental memoranda explaining new or revised policies and procedures as necessary
• Arrange for and schedule appointments and meetings for supervisor; interview callers; answer questions concerning departmental or divisional activities; transmit instructions and/or information to and from staff members; serve as liaison with internal and external agencies; make proper referrals as necessary; prepare materials and make arrangements for conferences and travel; prepare necessary documents for supervisor's use in meetings; may attend meetings to take minutes or provide information as requested.
RESUME OF LILLY HADDAD PAGE 2 OF 3
OFFICE MANAGER Michael & Associates September 2006 to June 2016
EXECUTIVE/PERSONAL Corporate Events and Trade Shows
Hospitality
Assistant to CEO, COO/Owners, duties include but are not limited to: composition of correspondence, creation of spreadsheets, travel, scheduling, personal assistant, handling of highly confidential materials/matters
Taking and transcription of committee and Board of Directors meetings, including but not limited to scheduling, preparation of agenda, catering and all other necessary details
Handling of heavy travel for team, prepare and execute expense reports
Heavy calendaring / scheduling
Preparation and completion of team timesheets and payroll
Completion of accounts payables and receivables
Coordinate all events & Trade Shows, including staffing, budgeting and contracts. Make firm decisions and used sound judgment planning including serving as a liaison between event staff and organizations. Conduct training session with staff to ensure proper use of equipment, understanding of event specifics and tasks required. Work in-house with graphic designer to develop necessary marketing materials. Coordinate literature availability at event/trade show site
Prepare accurate and timely management reports, P&L reports, balance sheets, in addition to other daily and weekly reports
Creation of sales materials, brochures, presentations & graphic design
Meet specific program and project objectives, identify and ensure adequate and appropriate resources. Maintain the market research database and create marketing presentations. Research the market for our specific product and ensure growth of the company. Internet research; recommendations and research briefings; expense processing
Complete personal assistant duties, including for the estate and family members, including but not limited to supervision of household staff, vendors, bill payment, event coordination and keeping the family and personal business running smoothly
ADMINISTRATIVEASSISTANT Nestle USA May 1997 to Sept 2006
EVENTS COORDINATOR Food and Nutrition
Manufacturing and Distribution: Hospitality
Assistant to the Vice President. Senior Managers and Division Vice President. Managed heavy composition of correspondence to various levels of clientele and executives. Preparation of all travel arrangements, calendaring and expense reports
Development and preparation of daily & month-end reports, presentations, graphs, spreadsheets
Research and development, including legalities, patents and licensing.
Creation of sales materials, brochures, presentations & graphic design
Development and implementation of numerous organizational systems
Coordinated the Annual Trade Show, including staffing, budgeting, contracts. Made firm decisions and used sound judgment planning including serving as a liaison between event staff and organizations. Conducted training session with staff to ensure proper use of equipment, understanding of event specifics and tasks required. Worked
with in-house with graphic designer to develop necessary marketing collateral materials
Development and design of Nestle-wide sales team organizational chart book utilized throughout the United States by the sales team and top level executives
Training and orientation of new administrative staff
Coordinated and maintained all inventory and ordering for division
RESUME OF LILLY HADDAD PAGE 3 OF 3
TECHNOLOGY
Accounting Graphics Internet/Apps Office Systems
Concur Photoshop E-Bay E-Commerce Access Basecamp
Quicken Snag It Facebook Instagram BarTender Excel
Quicken Pro Pinterest Skype Goggle Calendar/Mail MAC
SAP SnapChat Lync MS Word Outlook
SRM Publishing PowerPoint
Turbo Tax WebEx SalesForce.com
Speed Writing/Dictation
MS Office Suite Test Scores: Excel 97%, PowerPoint 100%, Word 90% Tying 72 w/100% Accuracy
COMMITTEE AND VOLUNTEER WORK
Assistant Writer, Graphics for company newsletter
Coordinator of Annual Halloween Costume Contest
Coordinator of the Giving Tree
Director – EDC Advisory Committee
Director of all events, on/off site
Los Angeles Committee Adopt-A-School Program
Manager for the Policy and Procedures Committee
Member of Nestle Savings & Environmental Issues
Recorder for all Executive and Board Meetings
Take Our Daughters to Work Committee
Habitat for Humanity
SPECIAL TRAINING / SEMINARS
Advanced Practical Thinking
Commitment to Nutrition
Contending with Difficult People
Creativity and Innovation
Dressing for Success
Effective Communication Skills
Establishing Effective Work Relationships
Handling Emotions Under Pressure
How to Master Work Conflicts
Personality Development
Various Advanced Computer Courses
ORGANIZATIONAL EXPERT: Independent Organizational Jobs include but not limited to:
Mateski Sign Co. – reorganization of entire company and personal home office and systems
Forest City Enterprises–developed/created, organized and ensured efficiency and accuracy of a new filing system and database
Vitello Productions – organized offices and media room; created new files for 2008
Dr. Roderic Gorney–created a new filing system with documents dating back to the 1940’s, created a matching database for easy retrieval and access
Braverman and Codron – reorganization of filing system
LaPeer Beauty – reorganization of product warehouse, including E-Bay sales, salon and Owner’s personal office and work areas