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Executive Assistant Manager

San Francisco, California, United States
October 04, 2016

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P: 415-***-**** E:


Articulate and highly motivated Executive Assistant with over seven (5) years of support experience in Finance, Legal, Pharmaceutical, and Engineering Consultative industries.

Innovative and strategic professional with broad project management, organizational, and leadership skills.

Flexible and dynamic professional with high attention to detail and organizational skills who is a recognized an active partner in cohesive team environments and independent achiever.

SOFTWARE SKILLS: Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook), SAP, Adobe, PeopleSoft, Pro Business, Oracle, ADP, Beeline Timekeeping, Report Writer, Deltek, Kronos, Success Factors, Choice Point, Nobscot and Brass Ring

PROFESSIONAL EXPERIENCE: Oakland, CA May 2016 – August 2016

Executive Assistant to CEO

•Responsible for administrative support of the CEO and his staff of for a start-up office.

•Coordinate calendars, international and domestic travel and expense reporting.

•Completed marketing research, legal document templates, and administrative projects as requested.

•Managed coordination for new employees, space planning and facilities management.

McKesson San Francisco, CA Oct 2010 – April 2016

Pharmaceutical Contract Specialist and Group Purchasing Support Analyst

Researched and reported metrics on membership contracting and routinely audited our community Oncologists negotiated contracted pricing levels.

Supported inside Sales staff, GPO Director, and Products and Analytics manager.

•Planned and facilitated team-building events, off-sites, board meetings, and client dinners.

•Assisted General Counsel with preparation of quarterly copyright filings, organization of freelance, contractor and other agreements, as well other legal files.

•Published content to our external customer website, and internal sales training portal.

•Strategic planner for the quarterly new enrollments and programs management of new Oncology drug launches.

CONTRACT EXPERIENCE June 2009 – November 2010

Nexxo Financial San Bruno, CA

Executive Assistant to Managing Director, COO, CFO& VPs

•Assisted company executives with a wide range of administrative tasks; arranged domestic and international travel for all field employees; completed expense reports, performed general office manager duties, and assisted with new hire orientation.

Visa, USA Foster City, CA

Administrative Assistant to Flash, Director& Breeze teams

Assisted the legal compliance researched reported evidence of loss and provided analysis of client credit fraud cases.

Dawn Hassel Law Group San Francisco, CA

Assistant to Chief Legal Counsel

Managed scheduling, screened intake calls for client services, prepared and sent correspondence and demand notifications, scheduled team meetings and pitched in where needed; provided translation for Spanish speaking clientele.


Human Resources Compensation and Development Analyst

Supported the Employee Training and Development Manager with EEO metric reporting, annual salary and merit incentive programs, and online leadership training modules; in addition planned the Annual Leadership forum.

HR Representative/Support Services Manager

HR Generalist responsible for: leave reporting, workers compensation, new hire orientation, open enrollment, team building activities, space planning, negotiating vendor contracts, managed administrative pool and conflict resolution.

Executive Assistant to CEO and VPs

•Assisted three executive level bankers; responsible for managing fast-paced professional lives, including: coordinating all appointments, screening calls, arranging travel, PowerPoint presentations, and overseeing day to day schedules.


San Jose State University, San Jose, CA

Completing Bachelor of Art degree, Psychology Discipline Industrial Organization

Minor: Foreign Language, Spanish

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