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Executive Assistant Manager

Agoura Hills, California, United States
October 04, 2016

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Los Angeles, CA H: 405-***-****

Executive Profile

I am experienced in supporting C-Level Executives, Business Owners', managing staff, project management and managing staff. I have worked as an Executive Assistant for over 25 years and have managed multiple calendars and schedules, domestic and international travel, organized conferences and supported multiple company divisions. I have been fortunate to have worked in many different industries which has given me a wide range of experience and knowledge. Skill Highlights

MS Office (Word, Excel, PowerPoint, Project, and

Access) in addition to Mac programs as well

Travel arrangements (domestic and international)


Project management

Oral and written communication skills

Type 65 wpm

Associate of Arts: Business

St. Cloud State University



St. Cloud, MN

US Grant High School, Business and Biology, 1973 - 1976 Professional Experience

Executive Assistant

Robert Half

06/2016 to Current

Agoura Hills, CA

Support to CEO, CFO and Director of Finance. Temp position at American Homes 4 Rent through Robert Half. Executive Assistant/Supervisor

CSAA Insurance Group AAA Insurance

09/2009 to 05/2016

Oklahoma City, OK

Setting up process and procedures for Administrative Department for new office in Oklahoma City (600 employees)

Administrative support to Claims Division (6 Managers and 200 Adjusters) Processing and reconciling all rental car and tow-bills for customers across entire company (Operation Offices located in Nevada, Oklahoma, Colorado, New Jersey and California) Working with vendors to ensure accurate and timely payments On-boarding new employees for Claims Division

Liaison between building services (engineering, security and Janitorial) and Oklahoma City office Claims Division Legal Counsel invoicing reconciliation and payments Managed Administrative Assistants and Payment Processors Administrative budget and expenses for Oklahoma City Executive Assistant

Russell Reynolds Associates

Initial point of contact for clients and candidates Liaison with candidate, client and recruiter

10/2008 to 09/2009

Chicago, IL

Implementing Project Management tracking process to monitor clients and their travel and interviews Coordinating with internal central billing to ensure timely receipt of client invoice Managed internal database information to ensure accuracy and created appropriate documentation for candidate life-cycle

Executive Recruiter and candidate expenses

Calendar, meetings and travel management (Concur) for Executive Recruiter, clients and candidates Executive Assistant Senior Operating Officer

Baker & McKenzie

Coordination for global projects involving Firm Partners Support to Marketing Supervisors globally

Available 24/7 to SOO as he traveled exclusively internationally 10/2005 to 06/2008

Chicago, IL

Managed development and maintenance of firm website Travel (Concur), calendar and email activity for SOO Executive Assistant / Project Manager

Longford Properties

Responsible for support to President of Commercial Division Liaison between external and internal clients and managers HR liaison with Longford Properties and Longford Group Corporate HQ All projects and activities involving Commercial Division Research of new land development

Contract support for new development projects

Coordination of all meetings and project timelines Liaison between contractors, vendors and Longford management Back up support to other departments as needed and helped support other VPs 05/2003 to 08/2005

Las Vegas, NV

Travel, calendar and meetings for VPs CPM (Critical Path Method) scheduling, calendars and email for development projects

Executive Assistant

Nevada Title Company

09/2001 to 10/2002

Las Vegas, NV

Responsible for support to President and CEO, including extensive travel arrangements for both personal and business

Interacting with VPs of major Las Vegas hotels and many politicians for fundraising events Working with Governor Kenny Guinn and his staff on coordination of events Liaison between clients and internal managers

Back up support to other departments

Assistant Building Manager

Regus Business Centre

Coordinating two floors of 35-story building for all tenants 08/2000 to 08/2001

San Francisco, CA

Office set up – furniture, power, computer wiring, phones and any other special requests by tenants Managed staff of 10 Administrative Assistants that supported two floors of tenants Computer/Technical set up for new offices, including phone support, programming PBX (phone operating system) and pulling wire in computer/phone room

Mastered tasks by observing and taking direction from phone and computer specialists that supported building Tenant invoices, Administrative billing and Building Manager hosted building events and billing Executive Assistant

Isuzu Motors America

Support to three Vice Presidents and CEO

03/1994 to 07/2000

Cerritos, CA

Following up with each VP on projects assigned by direct boss and all final edits, including report and form development as well as data input

Budget maintenance, payment and reports

Paid invoices, updated spreadsheets and all monthly reports for Sales/Marketing Department Budget Managed all reports (sales, expense and budget), correspondence, calendar, travel (Concur) and meetings for VPs and CEO

During last year, assigned entire budget responsibility Daily input monthly reconciliation and summary reports to VPs and reporting to President

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