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Executive Assistant Administrative

Location:
Richmond, Virginia, United States
Salary:
50k
Posted:
October 02, 2016

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Resume:

acwvgr@r.postjobfree.com

PROFESSIONAL SUMMARY

Accomplished Administrative/Executive Assistant with 15 years of experience reporting to attorneys, physicians, and top executives with superior interpersonal skills that allow me to work well in team setting with individuals at all levels. Strong organizational skills afford the ability to handle multiple projects simultaneously while remaining detail-oriented and understanding how to prioritize multiple assignments to meet deadlines. In addition, cross trained in project management, reception, sales and marketing, and data management functions.

COMPETENCIES

Project Management

Database Management

Purchasing & Procurement

Documentation & Recordkeeping

Administrative Support & Transcription

Travel and Calendar Management

Staff Supervision & Training

Notary

Microsoft Office

ShoreTel

EXPERTISE

•Provide administrative leadership through management and professional assistance to C-level and VP

•level executives, while providing exemplary organization and time management skills.

•Serve as the liaison to prioritize the flow of information and communication to/from executive(s).

•Anticipate and proactively act upon identified business needs and areas of concern for executives(s).

•While displaying tact and professionalism, effectively communicate on behalf of the organization.

•Manage executive calendars including coordination of internal and external meetings or client events.

•Coordinate travel itineraries and accompany on travel, if requested; arrange flights, hotels, and transportation.

•Plan and coordinate corporate events, that include; client meetings, team building exercises, and parties,

•Collect, review, and process expenses information to account for corporate expenses by executives and managers.

•Prepare detailed PowerPoint presentations to visually communicate key information to audiences.

•Research, compile, and present management reports offering insight into financial and operational performance.

•Organize and maintain files/records in accordance with applicable regulations and corporate guidelines.

•Debtor Bankruptcy, Medical Malpractice, Corporate, and some litigation legal assistant experience.

WORK EXPERIENCE

OrthoVirginia • Executive Assistant • 2016-Present

•Answer phones, open and distribute mail, greet visitors, and provide support to CAO, and CFO.

•Oversee day-to-day office operations, including managing building maintenance needs.

•Maintain monthly calendar for Physicians, in addition to planning, coordinating and executing on site and off-site meetings.

•Prepare materials, attend, and take minutes for Board meetings

•Order lunches for various meetings, schedule conference rooms

•Manage time off calendar for physicians.

•Make travel and hotel reservations for EPIC team.

•Plan Holiday party and Staff Appreciation Week

acwvgr@r.postjobfree.com

CapTech Ventures, Inc. • Office Manager • 2013-2016

•Oversee day-to-day office operations, including managing building maintenance needs.

•Maintain calendar for CEO and Board members, in addition to planning, coordinating and executing on

•site and off-site meetings.

•Assist Marketing department with presentations for clients and prospective clients.

•Manage training calendar for in-house training courses; maintain and update data in CRM.

•Make travel/hotel and seminar reservations for CEO.

Derbyshire Baptist Church • Administrative Assistant • 2011-2012

•Provide administrative support to interim-pastor, office manager, and members.

•Develop Sunday, Wedding, and Funeral bulletins, in addition to preparing church quarterly report, monthly member email and website communications.

•Compile and enter Sunday school and choir attendance, births, deaths and baptism statistics into ACS.

Hunton & Williams LLP • Legal Administrative Assistant • 2010-2012

•Provided legal administrative support to one Partner and Two Associates in Patent and Trademark law.

•Entered attorney's time, review client billing, and, prepare client bills to go out on a timely basis.

•Planned and coordinated business development events, partner retreats, holiday parties, and attorney/summer associate outings.

•Enhanced communication between other administrative assistants, floaters, and office staff; fostering a sense of teamwork and collaboration.

CHARITABLE EXPERIENCE

Ronnie Sox Foundation • Founder and Executive Director • 2006-2015

•Responsible for overall management, operation, promotional materials, gaining sponsorships, and fundraising efforts.

•Traveled up to 25 and more states promoting, and securing sponsorships for the Foundation.

•Solely raised $80,000 in 2010 for St. Jude Children's Hospital in which all proceeds raised were donated to

•St. Jude.

•Approximately $260,000 in total raised for St. Jude.

EDUCATION

J.S. Reynolds Community College

Completed all courses studied in Business Administration, Introduction to Law, and Computer Concepts.



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