Administrative Assistant Office

S G

* ********* *** ****** #**, Coupeville, WA **239 • Home: 360-***-**** • Cell: 360-***-**** •

***********@*****.***

Professional Summary

Highly organized and detail-oriented Administrative Assistane with more than 20 years experience supplyingthorough, organized administrative support to 10 senior executives. Organized Office support versed incoordinating management meetings, high-level conference calls, special events and travel arrangements for topexecutives. Administrative Assistant who continually maintains a positive attitude while interacting withdemanding clients. Serves as the primary point of contact for both in-house and external phone and website

queries. Technically-adept Administrative Assistant with advanced knowledge of MS Office Suite and experience

creating Excel databases and PowerPoint presentations for top executives. Administrative Assistant who goes above

and beyond basic administrative tasks and takes on multiple projects at once. Excellent work ethic and strength inboosting company morale. Quality-focused Administrative Assistant committed to approaching administrative tasks

with tenacity and attention to detail.

Skills

[30] WPM typing speed Employee training and developmentProfessional phone etiquette Conference planningExcellent communication skills Advanced clerical knowledgeDatabase management Invoice processingArticulate and well-spoken Appointment settingCustomer service-oriented Social media knowledgeFlexibleAccurate and detailedExcellent planner and coordinatorWorks well under pressureSocial media knowledgePleasant demeanorAppointment settingTeam buildingAdvanced clerical knowledgeConference planningAdministrative support specialistCritical thinkerProject planningSpreadsheet managementCertified Computer Office AssistantFiling and data archiving

HIPAA compliance

Work History

Office Support, 04/2005 to 04/2009SouthWest Energy Solutions – Tucson, AZ

Answered and quickly redirected up to [Number] calls per [Time period].Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.Ordered and distributed office supplies while adhering to a fixed office budget.

Purchasing-Facilities Assistant, 12/2002 to 10/2004Community Partnership of Southern Arizona – Tucson, AZ

Ordered and distributed office supplies while adhering to a fixed office budget.Managed office supplies, vendors, organization and upkeep.Directed guests and routed deliveries and courier services.Helped distribute employee notices and mail around the office.

Organized all new hire, security and temporary paperwork.Assisted with event planning, including associated travel and logistical arrangements.Assessed urgency and priorities before accepting or declining appointments and meetings with the CEO.Obtained signatures for financial documents and internal and external invoices.Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.Coordinated board and committee meetings, including schedules and information preparation anddistribution.Served as corporate liaison between the finance, IT and marketing departments.

A\P Coordinator Level I, 09/1996 to 05/2001VoiceStream Wireless – Bellevue, WA

Coordinated board and committee meetings, including schedules and information preparation anddistribution.Served as corporate liaison between the finance, IT and marketing departments.Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.Obtained signatures for financial documents and internal and external invoices.Assisted senior recruiting staff with career fairs and recruiting events.Compiled company information and related material and distributed it to candidates.Organized all new hire, security and temporary paperwork.Helped distribute employee notices and mail around the office.Opened and properly distributed incoming mail.Managed office supplies, vendors, organization and upkeep.Ordered and distributed office supplies while adhering to a fixed office budget.Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.

Education

High School Diploma: 1975Hazen High School - Renton, WA

Associate of Science: Business Management, 2015Argosy University - Pittsburgh, PA

3.0 GPAMember of Honor roll ClubCoursework in Business Administration, Communications and Accounting

Accomplishments

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