Project Manager Administrative Assistant
Resume:
Renee Swindle
Duluth, GA *****
*****.***********@*****.***
http://www.linkedin.com/pub/renee-swindle
Objective
Experienced administrative professional in search of opportunities that will allow growth and professional development. Effective interpersonal skills as well as exceptional organizational and facilitation skills. Responds well to short deadlines and adapts quickly to changing business conditions. A quick study and welcomes the challenge of learning something new.
Experience
Project Administrator
Supported Director of Construction and Sr. Project Manager
Lincoln Property Company, Duluth, GA
4/2015 – 8/2016
Broad-based experience covering a full spectrum of administrative duties, including support of Director of Construction and Sr. Project Manager, billing/invoicing, customer care, account management, database administration, document preparation, and project support.
Insure accurate entry of contracts in Timberline accounting system and track for approval
Create vendor/subcontractor purchase orders via Excel for Sr. Project Manager to track budgets for specific cost codes on multimillion dollar construction project
Maintain spreadsheets for tracking vendor invoices, lien waivers and checks to be released to subcontractors
Coded and routed all vendor invoices and subcontractor draws for proper signatures prior to monthly processing via Timberline accounting system
Point of contact for vendors and subcontractors regarding payments on accounts and contracts
Responsible for preparing weekly construction reports via Timberline for Director of Construction’s review budgeting purposes
Administrative Assistant II
Supported Sr. Vice President of Sales & Marketing and Director of National Accounts
AIG, Alpharetta, GA
7/2013 – 4/2015
Effectively created Power Point presentations, MS Excel spreadsheets, meeting agendas and minutes, e-mail correspondence. Point of contact for Sr. Vice President and his direct reports in daily operations of the Global Claims Relationship Group.
Frequently use MS Word, Excel, Access and PowerPoint software
Coordinated domestic travel such as airfare, hotel and ground transportation through Concur
Assisted planning Claims Advisory Board Meeting twice a year by coordinating speakers, meeting space, catering, creating PowerPoint presentations and all materials for presenters as well as participants
Coordinate, schedule and arrange meeting and travel calendars in MS Outlook
Serve as liaison for solving IT issues such as password resets, ordering iPhone, iPad and laptop with docking station
Scribed minutes for Sr. Vice President’s bi-weekly meeting to be approved and distributed to executives within the Global Claims Relationship Group
Scribed minutes for National Director of Accounts’ weekly meeting to be approved and distributed to his direct reports
Claims Administrative Assistant
Supported Claims Adjusters
AIG, Alpharetta, GA
3/2008 – 6/2013
Assisted claims adjusters as well as claims managers with everyday claims processing
Accurately recorded hours worked, vacation/sick time taken for claims staff on biweekly time sheets and delivered to Human Resources for processing
Requested claim payments, reassigned claim files for four claims offices, processed and mailed time sensitive paperwork to claimants
Primary for assigning claims to dedicated unit of adjusters for Lexington Program
Administrative Assistant II
Supported Zonal Vice President of Workers Compensation and Zonal Vice President of Property Casualty
AIG, Alpharetta, GA
10/2003 – 3/2008
Effectively created Power Point presentations, MS Excel spreadsheets, meeting agendas and minutes, e-mail correspondence. Point of contact for Zonal Vice President of Workers Compensation and Zonal Vice President of Property Casualty.
Assisted planning Manager’s Meeting by reserving meeting space, catering, creating PowerPoint presentations and all materials for presenters as well as participants
Coordinated domestic travel such as airfare, hotel and ground transportation through Concur
Point of contact for visitors, including VIPs, vendors and interview candidates
Responsible for obtaining signatures for financial documents and external invoices to be forwarded for payment
Serve as liaison for solving IT issues such as password resets, ordering iPhone, iPad and laptop with docking station
Scribed minutes for monthly meeting conducted by Zonal Vice President Workers’ Compensation
Education
Psychology/Project Management
Liberty University, Lynchburg, VA (Online)
Additional Information
Proficient in Microsoft Word, Excel PowerPoint, Visio and Outlook. Experience with Timberline, Salesforce, Concur, Ariba, Cognos and SAP. Skills including meeting planning, travel arrangements, expense reports, accounts payable/receivable, customer service, multitasking, communicate effectively, content knowledge, technology, patience, ability to explain and describe clearly.
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