Experienced Construction Administrator
Resume:
Rita F. Madore
Mohegan Lake, NY 10547
Ph.: 914-***-****
Email: ********@*****.***
EXPERIENCED CONSTRUCTION ADMINISTRATOR
Experienced (14+ Years). Loyal. Honest. Fast learner. Strong People Skills. Willing to take initiative & additional responsibilities. Work well independently & with others. Team player. Notary Public. OSHA Trainings. Site Safety Inspections. Work on-site and office environments. Held Federal Government Secret Clearance Status obtained with the GSA. Monitored/controlled policy & procedural documentation at Indian Point Nuclear Facility as Document Control Supervisor. Held positions of Project Coordinator, Assistant Project Manager and Deputy Office Engineer. Offer great interpersonal skills and a solid knowledge in a variety of software programs including Expedition, Primavera, Power Point, Microsoft Office. Partnered in a bar and restaurant business in upstate New York prior to moving to Westchester County. Also have experience in the legal field having worked for several law firms in Upstate New York.
PROFESSIONAL EXPERIENCE
ENVIRONMENTAL ENGINEERING SOLUTIONS, P.C. May 2015 to Present
PERSONAL ASSISTANT/ADMINISTRATIVE
Personal Assistant to President
Travel Arrangements/Scheduling/Calendar Management
Proposal Writing/Editing & Client Follow Up
Contract Review
Client Coordination
Personnel Attendance/Vacation Tracking
ARIES DATA COLLECTION Dec. 2014 – May 2015
Verification of Information using Various State Court Websites, Software & Personal Phone Calls. Data Mining.
PRICE GREGORY INTERNATIONAL Nov. 2012 – Aug. 2013
DOCUMENT CONTROL MANAGER/PROJECT COORDINATOR
Wrote, Submitted & Distributed RFIs
Contractor Submittal Review
Created & Maintained all construction project logs – including contractor payment logs, a/p logs etc.
Expense Reports
Tracked & Recorded Man Hours
Ordered All Office Supplies
Managed Construction Field office
Created Safety Records
Technical Filings
LPE ENTERPRISES June 2010 – Oct. 2011
OFFICE ENGINEER/ADMINISTRATIVE/DOCUMENT CONTROL
Managed All Project Documentation – Technical Filing & Hard Copy
Project Information Paper Preparation
Monthly Status Reports
Processed 30%, 60%, 90% and 100% Completion Constructability Document Review
Site Inspections
Managed Client Coordination (Multiple Departments)
Contractor Submittal Review & Project Close Out Process
Established Office Procedures for New & Future Projects
Recorded Weekly Staff Meeting Minutes & Agenda
MULTIPLE PROJECTS WITH JACOBS ENGINEERING - 2001-2010
JACOBS /GREELEY HANSEN, J.V., NY City DEP Hillview Reservoir Feb. 2009 to June 2010
OFFICE ENGINEER/ PROJECTCOORDINATOR/ FACILITY MANAGER/DOCUMENTATION
Construction Documentation Preparation & Up-Dating Using Expedition
Interfaced & Coordinated with Job Site Personnel and NYC. D.E.P.
Produced & Administrated Subcontractor Job Procedures
Streamlined / Reorganized On-Going Office Procedures
Produced & Categorized Daily Reports for All Participating Contractors
Administrated Meeting Agenda & Minutes
Project Close Out Process & Documentation
Checked Subcontractor Qualifications
Authorized Gate Clearances
JACOBS ENGINEERING, Camp Smith NYS National Guard Armory/Training Site Sept. 2007 – Feb. 2009
OFFICE ENGINEER/ASSISTANT PROJECT ENGINEER
Storm Water Pollution & Protection Inspections, Reports & Enforcement
Coordinated Project Team Members & Contractors with Base Personnel
Authorized Security Gate Clearances
Performed Maintenance of Project Records in State Database
Bi-Weekly Project Reports
JACOBS ENGINEERING, GSA Region 2, The United States Mission to the United Nations Nov. 2006 – Sept. 2007
PROJECT ADMINISTRATOR/OFFICE MANAGER
Maintained All Project & Submittal Files (Electronic& Hardcopy)
Maintained Electronic Submittal Log
Reviewed All Submittals to Ensure Accuracy for Timely Submission, Distribution/Return By All Project Team Members
Recorded Daily Reports into Electronic Database
Verified Subcontractor Qualifications
Researched & Hired Shredding Co. for Disposal of Confidential Material
JACOBS ENGINEERING, Hudson Valley Transportation Management Center May 2001-April 2006
DEPUTY OFFICE ENGINEER/ PROJECT COORDINATOR
Coordination of Field Orders
Created Change Orders & All Other Construction Documentation
Interfaced / Coordinated with NY State Police, NYSDOT & NYS Office of General Services (OGS) Personnel
Submittal Preparation & Distribution
Performed All Associated Duties of Deputy Office Engineer
Security & Administrative Liaison Duties for NY State Police
Project Record Maintenance & Distribution
Contractor Invoice Payment Applications
Field Office Maintenance
Updated & Maintained Time Sheets & Expense Reports
Maintained Calendars
All Above Responsibilities from Ground Breaking to Top-Out
INDIAN POINT NUCLEAR POWER FACILITY
DOCUMENT CONTROL SUPERVISER
Had All Regulatory Clearances Including Special Security Clearance Providing Reactor Access & Top Secret File Access
Reviewed & Corrected Facility Schematics
Monitored/Controlled Policy & Procedural Documentation
EDUCATION
Bachelor – Business Administration, Canterbury University, Canterbury, England
High School Regents Diploma, South Kortright High School, South Kortright, NY
Blue Print Essentials Program, SUNY
Essentials of Project Management Certification Program, Villanova University
Paralegal Studies Course, P.C.D. Institute, Atlanta GA.
OSHA Trainings
LICENSES
Notary Public
SOFTWARE SKILLS
Expedition Microsoft Office Professional Word Pro Nuance/Omni 7
Excell & Word Programs Paper Port
Power Point Prolog Approach
Limited Shorthand and Dictaphone Freelance Graphics PDF Converter Professional
Lotus Notes & 123 Primavera
File-Net and Panagon Programs (In-House software programs for Indian Point –Nuclear facilities - NYPA & Con Ed)
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