Irene De Ocampo

**** ********** *****

Fairfield, California

707-***-****

acws2s@r.postjobfree.com

Objective: Administrative Assistant

Lift 3 Support Group Fairfield, California

Receptionist 10/15/14 to 4/30/15

Deliver office assistance and receptionist duties to advocates and office staff.

Provide office assistance and receptionist duties such as answer phones, screen calls from clients that need domestic violence help or shelter, and determine urgency of their telephone call to advocates.

Research data and prepare reports and leaflets for conferences, also establish report files and enter written data into database.

Universal Environmental Benicia, California

Administrative Assistant 03/07/06 to 07/09/14

Performed calculating, posting and verifying duties to obtain financial data for use in maintaining accounting records.

Executed daily operations of entering invoices and purchase orders compiled and sorted documents, such as invoices and checks, substantiating business transactions. Matching, batching, coding, check runs, AP reconciliation and maintain new vendor files, entered all accounting information on Great Plains computer software accounting system

Verified details of business transactions, such as funds received and disbursed, and totaled accounts, using calculator and computer.

Work with deadline constraints with customer account. Generate work schedule for each employee on a daily basis

Computed and recorded charges, refunds, cost of lost or damaged goods, freight charges and rentals.

Typed vouchers, invoices, checks, account statements, reports and other records, using typewriter or computer.

Pacific Gas & Electric Company San Francisco, California

Administrative Assistant 8/10/1994 to 10/16/2005

Aided executive in staff capacity by coordinating office services.

Executed daily operations of receptionist and clerical duties

Executed daily operations of generating correspondence, memorandums and reports for Service Planning Supervisor.

Analyzed recordkeeping systems, forms control, office layout, personnel requirements, budgetary requirements and performance standards to create new systems and revise established procedures.

Compile all the collection and preparation of operating reports.

Reports included time-and-attendance records, terminations, new hires, transfers, budget expenditures and statistical records of performance data.

Reviewed and answered correspondence.

Processed accounts payable items by matching invoices, purchase orders and receipts by generating an excel spreadsheet and weekly accounting inventory of accounts payable items and entered all accounts payable on Great Plains

Dispatch construction workers on emergency underground construction working with utility and pipeline projects.

Southern Pacific Railroad San Francisco, California

Administrative Assistant 08/12/1988 to 12/14/1993

Processed cash applications

Prepare all domestic and commercial shipments of raw material, agricultural, commercial shipments with various railroad shipments.

Entered all A/P and A/R invoices for payments of shipment on Great Plains.

Contact Freight Brokerage companies with arrival of shipments

by railroad and/or truck delivery

Follow-up with shipping documents for payments

Prepared inventory control of data entry accounts and reconciliation of purchase orders and accounts paid for delivery of goods.

Education:

Stratford Career Institute Current

Business Management - Self Study Course

Solano Community College Fairfield, California

Business Administration and Computer Science 1993

Military Skills & Education:

Administrative Management Course, Procurement, Accounting, Computer Programming, Human Resources Specialist

Computer Skills:A

Windows 2009, MS Word, Outlook, Excel, Lotus, Great Plains Dynamics, Access, Database, JD Edwards, General Plains Dynamics, Timberline, SAP, AS400