Administrative Assistant Customer Service

KATHY PORITZKY

***** ****** ***** **., *******, Texas 77433 713-***-**** *********@*****.***

Administrative Assistant

Focused ability to consistently accomplish objectives through organizational talents, attention to detail and meticulous follow-through; experience in expertly handling sensitive and confidential matters and files.

Extensive experience in coding and preparing invoices for payment, receiving funds, dispersing to appropriate accounts, and reconciling company bank accounts.

Demonstrated abilities in utilizing excellent organizational, time-management, and clear communication skills.

Track record in expertly handling multiple demands consecutively, determining priorities, recognizing risk factors, and making sound decisions.

Proficient in Microsoft Office Suite.

Professional Career Progress

PANASEAS INTERNATIONAL,Cypress, Texas

Administrative Assistant/Analyst January 2016 to Present

Provide excellent assistance to the Vice-President and Manager of Sales.

Responsible for running Excel reports and Quickbooks reports.

Handling incoming calls.

Making travel arrangements and responsible for keeping track of and submitting travel expenses.

Analyzing data that has been put into Quickbooks by other staff members.

Receive Inventory into Quickbooks

Analyze reports

Process Invoices

Send out Inventory via FedEx, UPS and DHL

Run credit card checks and process payments

Distribute mail to the appropriate parties.

Fax, copy, scan and file.

Produce invoices from sales orders.

Process all material for shipping from sales orders.

Process all Credit Card Payments.

BAILEY INTERNATIONAL INC., Houston, Texas 2013 – 2014

Administrative Assistant

Provided insightful customer care by answering customer calls, addressing inquiries, inputting data into Excel, preparing items for outgoing shipments, and managing all customer data and information during this short term work assignment.

Accountable for consistently maintaining an exemplary customer service record and meeting all company goals and expectations.

Expertly handle wide variety of job responsibilities in a fast-paced work environment.

ENTRADA INTERNATIONAL INC., Houston, Texas 2004 – 2011

Administrative Assistant

Managed multiple key administrative functions, including handling of travel logistics, correspondence, preparation of minutes, and creation of Excel spreadsheets and Powerpoint presentations.

Received incoming phone calls, developed expense reports, and oversaw operations of Reception area.

Handling of all invoicing and receivables.

Closely collaborated with customers and vendors to assure a smooth transition concerning all contracts.

Maintained strict adherence to timelines and deadlines while ensuring detailed accuracy in all processes

Previous professional experience:

Accounts Payable / Accounts Receivable Clerk and Administrative Assistant, BLOCKER ENERGY, Houston, Texas

Education

Moorpark Community College AA

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