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Microsoft®

eXceL 2010

Office Quick Reference ©2010 CustomGuide

the fundamentals

the excel 2010 screen

General

Open a Workbook <ctrl> + <O>

create new <ctrl> + <n>

save <ctrl> + <s>

Preview and Print <ctrl> + <P>

close a Workbook <ctrl> + <W>

help <f1>

run spelling check <f7>

calculate worksheets <f9>

create an absolute, <f4>

normal, or mixed reference

naviGatiOn

Move Between Cells

< >

right One cell <tab>

left One cell <shift> + <tab>

down One cell <enter>

up One cell <shift> + <enter>

down One screen <Page down>

up One screen <Page up>

to cell a1 <ctrl> + <home>

to last cell <ctrl> + <end>

Go to dialog Box <f5>

editinG

cut <ctrl> + <x>

copy <ctrl> + <c>

Paste <ctrl> + <v>

undo <ctrl> + <Z>

redo <ctrl> + <Y>

find <ctrl> + <f>

replace <ctrl> + <h>

select all <ctrl> + <a>

edit active cell <f2>

clear cell contents <delete>

fOrmattinG

Bold <ctrl> + <B>

italics <ctrl> + <i>

underline <ctrl> + <u>

Open format cells

dialog Box <ctrl> + <shift> + <f>

select all <ctrl> + <a>

select entire row <shift> + <space>

select entire column <ctrl> + <space>

hide selected rows <ctrl> + <9>

hide selected <ctrl> + <0>

columns

keyboARD shoRtcuts

The File tab and Backstage view contain commands for working with a program’s files, such as Open, Save, Close, New, and Print.

• To Create a New Workbook: Click the file tab, and select new, and click create.

• To Open a Workbook: Click the file tab and select Open.

• To Save a Workbook: Click the save button on the Quick Access Toolbar.

• To Preview and Print a Workbook: Click the file tab and select Print.

• To Undo: Click the undo button on the Quick Access Toolbar.

• To Redo or Repeat: Click the redo button on the Quick Access Toolbar. The last command is repeated if Undo was not previously used.

• To Close a Workbook: Click the close button.

• To Get Help: Press <f1> to open the Help window. Type your question and press <enter>.

• Cell addresses: Cells are referenced by addresses made from their column letter and row number, such as cell A1, A2, B1, B2, etc. You can find the address of a cell by looking at the Name Box.

• To Select a Cell: Click a cell or use the keyboard <arrow keys> to select it.

• To Select a Cell Range: Click and drag to select a range of cells. Or, press and hold down the <shift> key while using the <arrow keys> to move the mouse pointer to the last cell of the range.

• To Select an Entire Worksheet: Click the select all button where column and row headings meet.

• To Minimize the Ribbon: Click the Minimize Ribbon button on the Ribbon. Or, right-click a tab and select Minimize Ribbon from the contextual menu.

• To Use Zoom: Click and drag the zoom slider to the left or right. Or, click the Zoom Out and Zoom in buttons on the slider.

Quick Access Toolbar Title Bar

Formula Bar

Close Button

File Tab

Scroll Bars

Worksheet Tabs View Buttons Zoom Slider

Rows

Columns

Active Cell

Name

Box

Ribbon

Office Quick Reference ©2010 CustomGuide

editinG fOrmattinG

fOrmulas and functiOns

charts

WOrkBOOk manaGement

• To Edit a Cell’s Contents: Select the cell and click the formula Bar, or double-click the cell. Edit the cell contents and press <enter>.

• To Clear a Cell’s Contents: Select the cell(s) and press the <delete> key.

• To Cut or Copy Data: Select cell(s) and click the XX cut or XX copy button in the Clipboard group on the Home tab.

• To Paste Data: Place the insertion point where you want to paste and click the Paste button in the Clipboard group on the Home tab.

• To Preview an Item Before Pasting: Place the insertion point where you want to paste, click the Paste button list arrow in the Clipboard group on the Home tab, and select a preview option to view the item.

• To Copy Using Auto Fill: Point to the fill handle at the bottom-right corner of the selected cell(s), then drag to the destination cell(s).

• To Complete a Series Using AutoFill: Select the cells that define the series. Click and drag the fill handle to complete the series.

• To Insert a Column or Row: Right-click to the right of the column, or below the row you want to insert. Select insert from the contextual menu, or click the insert button in the Cells group on the Home tab.

• To Delete a Column or Row: Select the row or column heading(s). Right-click and select delete from the contextual menu, or click the delete button in the Cells group on the Home tab.

• To Insert a Comment: Select the cell where you want to insert a comment and click the review tab on the Ribbon. Click the new comment button in the Comments group. Type a comment and click outside the comment box.

• To Total a Cell Range: Click the cell where you want to insert the total and click the sum button in the Editing group on the Home tab. Verify the selected cell range and click the sum button again.

• To Enter a Formula: Select the cell where you want to insert the formula. Type <=> and enter the formula using values, cell references, operators, and functions. Press <enter> when you’re finished.

• To Insert a Function: Select the cell where you want to enter the function and click the XX insert function button on the Formula Bar.

• To Reference a Cell in a Formula: Type the cell reference in the formula.

• To Create an Absolute Cell Reference: Precede the cell references with a $ sign.

• To Use Several Operators or Cell Ranges: Enclose the part of a formula you want to calculate first in parentheses.

• To Create a Chart: Select the cell range that contains the data you want to chart and click the insert tab on the Ribbon. Click a chart type button in the Charts group and select the chart you want to use from the list.

• To Insert a Sparkline: Select the cell range that contains the data you want to chart and click the insert tab on the Ribbon. Select the sparkline you want to insert from the Sparkline group. Select the cell or cell range where you want to add the sparkline and click Ok.

• To Format Text: Use the commands in the Font group on the Home tab.

• To Format Values: Use the commands in the Number group on the Home tab.

• To Copy Formatting with the Format Painter: Select the cell(s) with the formatting you want to copy and click the XX format Painter button in the Clipboard group on the Home tab. Then, select the cell(s) you want to apply the copied formatting to.

• To Apply a Cell Style: Select the cell(s) you want to apply a cell style to. Click the cell styles button in the Styles group of the Home tab on the Ribbon and select a style from the gallery.

• To Apply a Document Theme: Click the Page layout tab on the Ribbon, click the themes button in the Themes group, and select a theme from the gallery.

• To Apply Conditional Formatting: Select the cells to which you want to apply conditional formatting. Click the conditional formatting button in the Styles group of the Home tab. Select the formatting scheme you wish to use, then set the conditions in the dialog box.

• To Adjust Column Width or Row Height: Drag the right border of the column header, or the bottom border of the row header. Double-click the border to AutoFit the column or row according to its contents.

• To Insert a New Worksheet: Click the insert Worksheet tab next to the sheet tabs at the bottom of the program screen. Or, press <shift> +

<f11>.

• To Delete a Worksheet: Right-click the sheet tab and select delete from the contextual menu.

• To Rename a Worksheet: Double-click the sheet tab, enter a new name for the worksheet, and press <enter>.

• To Change a Worksheet’s Tab Color: Right-click the sheet tab, select tab color, and choose the color you want to apply.

• To Move or Copy a Worksheet: Click and drag a tab to move a worksheet. Hold down the <ctrl> key while clicking and dragging to copy the worksheet.

• To Protect or Share a Workbook: Click the review tab on the Ribbon and use the commands in the Changes group.

to recover autosaved versions: Click the file tab on the Ribbon and select info. Select an autosaved version from the Versions list. Or, click the manage versions button and select recover draft versions.

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