Administrative Assistant Executive

Gwendolen Williams

Phone: H: 973-***-**** C 201-***-****

E-mail: *****************@*****.***

Skype Info: gwen.williams973

Professional Profile:

Executive Administrative Assistant with a number of years' experience in developing, implementing and managing high value business programs. Detail-oriented and results focused with strengths in Finance and Administrative Support. Seeking a senior management position in a corporate professional environment.

Experience:

Administrative Assistant (Contractor) April 2016 – July 2016

FINRA / Financial Industry Regulatory Authority

Responsible for identifying risks, developing regulatory strategies to address those risks and work with teams to achieve the goals of the strategies.

Participated in examinations, special projects, sweeps and task forces as assigned.

Utilized knowledge of relevant rules regulations, guidelines and industry practices.

Proactively identify notable trends in industry practices, products and procedures.

Ensure regulatory programs serve departmental goals and FINRA’s mission in an efficient and effective manner.

Demonstrated proficient critical thinking, research and quantitative skills.

Complied and assisted with a competent level of know of securities, products, activities of members of firms and the industry.

Participated as a team member on examinations to conduct discovery/risk review and examination reports.

Actively participated in meetings on firms and/or examinations with moderate supervision.

Executive Administrative Assistant (Contractor) May 2015 to August 2015

Port Authority of New York & New Jersey, New York, NY

Proactively managed diary scheduling/coordinating internal and external meetings, conference calls and video conferences across multiple time zones; liaising with assistants from multiple teams across the Port Authority department ensuring planning for meetings, events and deliverables.

Schedule all international and domestic travel ensuring cost containment measures are adhered, prepare travel itineraries and prepared expense report.

Assist in the preparation of high quality PowerPoint presentations and Excel Spreadsheets.

Answered phone calls, field messages, and prepared expense reports.

Review and handled incoming and outgoing correspondence.

Handled and maintained confidential files in accordance with Port Authority departmental policy.

Managed departmental share drive.

Completed all adhoc projects as necessary.

Multitasked and prioritized with a professional, flexible and positive attitude.

Executive Administrative Assistant (Contractor) June 2014 to December 2014

Bank of America, New York, NY

Provided administrative support to senior level executive managing director in the Global Technology and Operations Fixed Income Currencies and Commodities Department.

Handled incoming calls, respond to inquiries, and clarifies company policies and procedures.

Maintained frequently changing calendars through Outlook.

Coordinates all aspect of executive level appointments, meeting, receptions and conference calls.

Prepared and review materials and correspondence for meetings.

Arranged frequent travel arrangements; both domestic and international.

Reconcile, track and prepare expense reports through Travel & Entertainment (T&E) Systems.

Organize and secure highly confidential company and employee’s information and documentation.

Served as back up support for other administrative staff when required.

Executive Administrative Assistant (Contractor) January 2014 to June 2014

SEIU Benefits & Pension Fund New York, NY

Provided professional and confidential administrative support to the Assistant Director of Benefits Administration department; manage calendar and schedules, screen callers, arrange appointment, meetings and conferences as directed.

Addressed calls as appropriate for the retirees; resolve complaints and responded to inquiries on the telephone and in person with the scope of information and authority, and refer to others, as appropriate.

Prepared waivers, opt-out for review/ approve and maintained tracking system.

Reviewed retiree correspondence, filing and provided day to day Administrative duties.

Assisted with Emblem enrollment as needed by helping retirees with completing application and choosing primary care.

Order office supplies and process departmental expense invoices for payment.

Arranged staff training, staff travel, conferences/ webinars, software licenses, Oracle Finance System.

Generated and prepared initiate correspondence and reports using Excel, Word and PowerPoint as needed and created project plans.

Provided information and assistance to retirees in a courteous manner with sensitivity to a diversity and multicultural environment.

Develop and maintained reports/dashboard that summarized waivers and opt outs received as well as the membership counts for the Emblem and Humana networks.

Performed additional duties and projects as assigned by management.

Executive Administrative Assistant (Contractor) January 2013 to December 2013

Info Tech Corporation, Fairlawn

Coordinated heavily with excel spreadsheet report and dashboards inputting revenue into a final SharePoint database which generated revenue/profit for the corporation.

Assisted in the preparation of reporting analysis of technical business plans and projects.

Prepared Sarbanes Oxley for quarterly company audit.

Set up and maintained various files logs and tracking systems in accordance with compliance.

Created internal/external correspondence, presentation and spreadsheets

Scheduled and set-up meeting and conference calls as required.

Acted as liaison for vendors and ensure payment for company related invoice purchases.

Handled all administrative functions to ensure adherence to quality standard, deadlines and proper procedures, correcting errors and problems.

Administrative Assistant (Contractor) January 2012 to December 2012

Board of Education, Englewood, NJ

Provided professional and confidential administrative support to the Board of Education Administration departmental.

Managed calendars and schedules and screen callers arrange meeting and conferences as directed.

Created and maintained spread sheets using Advance Excel functions and calculations to develop reports for the Board of Education System.

Properly routed agreements, contracts and invoices through a signature process for payment.

Received and screened internal and external communications.

Executive Administrative Assistant (Contractor) January 2011to September 2011

Bank of America, New York, NY

Provided administrative duties within the Trading Floor Fixed Income department.

Maintained calendar management for senior management.

Coordinated all travel arrangements/ accommodation both domestic and international.

Process and maintained express report via Concur Financial System.

Discreetly handled confidential financial information for Managing Directors and their direct reports.

Executive Administrative Assistant (Contractor) June 2010 to September 2010

BNP Paribas, New York, NY

Provided administrative support for the Global Markets department.

Assisted Managing Directors and direct reports with calendaring, travel and expense reports.

Process and maintained express reports

Monitored desk and assisted with various duties on the trading floor.

Composed correspondence generated PowerPoint Presentation.

Executive Administrative Assistant (Contractor) January 2009 to December 2009

KPMG, Montvale, NJ

Provided administrative support for the Audit Advisory and Tax Department

Prepared staff productivity reports using Excel spreadsheets

Prepared monthly financial statement and processed express reports.

Composed and edited correspondence including all correspondence for senior management.

Organized and assisted with large detailed Audits and examination of companies.

Executive Administrative Assistant January 1999 to September 2008

Cendant Corporation, Parsippany, NJ

Provided daily administrative support the Chief Information Officer in the Information Technology Finance Department.

Maintained calendar including scheduling all meetings, conference call and special departmental projects.

Prepared/reconcile and maintained expense reports and general ledgers.

Arrange all aspects of travel domestic and international.

Maintained departmental organizational charts and PowerPoint presentation. Develop materials and update information for each presentation.

Managed organizational system of confidential / financial and personnel files.

Conducted internal business projects for compilation reports and status data.

Provided daily support for the Treasurer/ Chief Information Officer in the Corporate Finance Treasury Department.

Reviewed and processed wire transfers for accuracy and enter wires for transactional processing.

Navigated the Treasury departmental resource interface with various departments on behalf of management to collect information in response to wire and check request.

Supported all officers on the team as was needed,

Education:

Computer Learning Center 1995 1995

Computer Business Applications Certification

Paramus, NJ

First School of Secretarial & Paralegal Studies 1985

Paralegal Certification

Passaic, NJ

Kean University 1984 1984

Business Administration

Union, NJ

Skills:

Microsoft Suites, Word, Excel, PowerPoint, Visio, Access, Photoshop, Office/Project Management Share Point, One Note, Lotus Notes, Quick Books, Sarbanes Oxley, Arriba, Concur, People Soft, Bloomberg, WebEx Presentations, Outlook Calendar and Dictaphone. Turret Telephone System, Typing 80+ WPM .Outstanding Organization, Interpersonal Written, Oral and Digital Communication Skills.

References:

Furnished Upon Request

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