Administrative Assistant Manager

Dana Remaly

P.O. Box ***, Fort Montgomery NY ****2-0109

Cell: 845-***-**** - ****.******@*****.***

Professional Summary

Experienced Administrative Assistant with extensive knowledge and self motivation. Action- oriented with strong ability to communicate effectively with technology, executive, and business audiences.

Core Qualifications

Meticulous attention to detail Advanced MS Office Suite knowledge Results-oriented Excel spreadsheets

Self-directed Google Docs

Time management Citrix Finance Manager

Professional and mature FAST Builder Management

Strong problem solver SchoolTool and MySchoolBuilding Self-starter Website maintenance

Proofreading Executive presentation development

Meeting planning

Schedule Management

Experience

School Secretary/Accounts Payable Clerk

October 2014 to September 2016

James I. O'Neill High School - HFFMCSD - Highland Falls, NY Drafted meeting agendas, supplied advance materials and executive administration follow-up for meetings and faculty conferences. Planned faculty meetings and prepared conference rooms. Wrote reports and correspondence from dictation and handwritten notes. Made copies, sent faxes and handled all incoming and outgoing correspondence. Created PowerPoint presentations used for faculty meetings. Organized files, developed spreadsheets, faxed reports and scanned documents. Created weekly and monthly reports and presentations. Managed the day-to-day calendar for the Principal of the school. Properly routed agreements, contracts and invoices through the signature process. Received and screened a high volume of internal and external communications, including email and mail. Processed departmental invoices every month for high school. Calculated figures such as discounts, percentage allocations and credits.Verified details of transactions, including funds received and total account balances. Processed vendor invoice payments. Coordinated approval processes of all accounts payable invoices.Conducted month-end balance sheet reviews and reconciled any variances. School Secretary

June 2008 to October 2014

Highland Falls Middle School - HFFMCSD - Highland Falls, NY Managed the receptionist area, including greeting visitors and responding to telephone and in- person requests for information. Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences. Served as central point of contact for all outside vendors needing to gain access to the building. Planned meetings and prepared conference rooms. Wrote reports and correspondence from dictation and handwritten notes. Made copies, sent faxes and handled all incoming and outgoing correspondence. Created PowerPoint presentations used for faculty meetings. Organized files, developed spreadsheets, faxed reports and scanned documents. Created weekly and monthly reports and presentations. Managed the day-to-day calendar for the Principal of the school. Administrative Assistant/Accounting Assistant

March 2004 to March 2008

Ginsburg Development Companies - Valhalla, NY

Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences. Planned meetings and prepared conference rooms. Wrote reports and correspondence from dictation and handwritten notes. Made copies, sent faxes and handled all incoming and outgoing correspondence. Created PowerPoint presentations used for business development. Organized files, developed spreadsheets, faxed reports and scanned documents. Created weekly and monthly reports and presentations.Performed debit, credit and total accounts on computer spreadsheets/databases, using specialized accounting software. Managed the day-to-day calendar for the company’s senior director. Properly routed agreements, contracts and invoices through the signature process. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists. Performed debit, credit, check runs and total accounts on computer spreadsheets/databases, using FAST Building Management accounting software. Administrative Assistant/Office Manager

March 2003 to March 2004

Saw Mill Capital - Briarcliff Manor, NY

Managed the receptionist area, including greeting visitors and responding to telephone and in- person requests for information. Planned travel arrangements for 4 Managing Partners and 5 Principals.Served as central point of contact for all outside vendors needing to gain access to the building. Planned meetings and prepared conference rooms. Dispersed incoming mail to correct recipients throughout the office. Made copies, sent faxes and handled all incoming and outgoing correspondence. Created PowerPoint presentations used for business development. Organized files, developed spreadsheets, faxed reports and scanned documents. Maintained and reserved the executive conference room calendar.

Receptionist

August 2001 to March 2003

Insight Venture Partners - New York, NY

Managed the receptionist area, including greeting visitors and responding to telephone and in- person requests for information. Served as central point of contact for all outside vendors needing to gain access to the building. Planned meetings and prepared conference rooms. Dispersed incoming mail to correct recipients throughout the office. Made copies, sent faxes and handled all incoming and outgoing correspondence.

Education

Associate of Arts: 1998

Rockland County Community College - Suffern, NY

Bachelor of Arts: English, 2001

Central Connecticut State University - New Britain, CT Professional Affiliations

Member of Highland Falls PTF (Parent Teacher Friends), 2010

- Vice President, 2011 - Present

References Available Upon Request

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