Office Management

Samidurai P

Mobile: 009**-**-*******; E-Mail:**************@*****.***

Current Address: P.O. Box 45597, Abu Dhabi, UAE

Management Professional:

Secretarial & Administration / Tender Coordination / Site Coordination

PROFESSIONAL SNAPSHOT

With 6+ years of experience in Secretarial/Administration, Tender coordination & Site Operation coordination in UAE.

10 years of experience in Secretarial/Administration in India.

A Graduate in Economics with excellent PC skills.

Experience in liaising with Clients and Consultants.

Proven leadership skills in motivating multi-cultural and multi-functional teams.

Leadership qualities and people-oriented management expertise to provide direction and effective support to multi-disciplinary and multi-cultural teams.

Good Planning and organizational skills.

Ability to work under tight deadlines and pressure.

Proven ability to react positively and effectively in emergency situations.

Adaptable, flexible, able to deal with a wide range of conflicting needs and demands.

Strong and proven experience in people management.

AREAS OF EXPERTISE

Secretarial

Taking Minutes in the meetings.

Preparation of meeting Agenda/Report for the meetings.

Commercial, self-correspondence with Clients & others.

Preparation of slides for company presentation – Power Point Presentation of any projects to clients & business plan.

Making travel arrangements and hotel accommodation for guests and new joinees.

Scheduling meetings.

Preparing expenses statement and arranging reimbursement for superiors.

Maintaining files (hard & soft copies) of various documents.

Admin

Organizer for staff trainings

Hotel booking for new joinees and guests.

Preparing Inter office memo with regard to Admin/HR matters.

Tender Coordination

Involving in preparation of Prequalification/Tender Submission

Typing of tender related documents and covering letters.

Tender coordination with tender team.

Maintaining Tender bond status.

Site Coordination

Tracking incoming and outgoing letters project wise.

Follow up of works with various departments.

Arranging Competency Certificate for Engineers from TRANSCO/ADDC/AADC.

Preparing project letters to clients/consultants.

CAREER HIGHLIGHTS

Emirates Technical Associates (Engineering Vertical of ETA Group), Abu Dhabi Since January 2012 to till date

Executive Secretary to Director

Projects Handled in Oil & Gas:

GASCO-5283 - Power Generation Units Retirement Project

GASCO-5283 scope of work includes Supply, Installation, Testing, Commissioning, Decommissioning, Modification of electrical, mechanical, civil and cabling works in Habshan/Bab and Asab/Bu Husa areas.

Major electrical equipment involved are Medium Voltage switchgears (33kV & 11kV), Power & Auxiliary Transformers, STATCOM, Control & Protection System, SCMS, Telecommunication system, DC & AC System HV (132kV), MV (33kV & 11kV) & LV Cables and accessories.

Mechanical works involved are fire fighting, fire protection & detection works, supply & adaptation works of HVAC system.

GASCO-5615 - Shifting of Power Supply from Substation 1 to Substation 9

The prime objective of the projects is to Engineering, Procurement, installation, testing, commissioning and hand over all the works required to transfer the power supply to substations #3, 3A and 1 from Substation #1 to Substation #9 including demolition of the redundant 11kV switchgear in S/S#1 and other redundant equipment and cables as per Scope of Work.

TRANSCO Projects :

N-6976B - Supply and Installation of 132/22kV Substation for South Shamkha

N-7204.1A - Supply & Installation of 132/11kV Substation in Mussafah (M12)

N-7204.1B - Supply & Installation of 132/11kV Substation in Z16 Sector

N-7204.1C - Supply & Installation of 132/11kV Substation in E25/02 Sector

N-7204.1D - Supply & Installation of 132/11kV Substation in Presidential Palace

N-7204.1E - Supply & Installation of 132/22kV Substation in Al Falah Development

N-5629.1E - 132/33kV Substation in Al Hayl Industrial in Fujairah (Lot 1C)

N-12266 - New 33kV Switching Station at Shamkha

Key Deliverables:

Taking dictation and drafting letters.

E-mail correspondence

Scheduling meeting with suppliers/Subcontractors/Guests.

Preparation of meeting agendas/Circulars/Memos etc.

Preparing expenses statement for reimbursement

Ticket and hotel bookings for boss.

Diary Management

Training coordination and maintaining original certificates such as First Aid and Fire safety, H2S Training, Scaffolding, Rigging & Slinging, Defensive Training & Supervisor skills of Engineers.

ETA ASCON (Construction vertical of ETA Group), Dubai September 2009 to December 2011

Executive Secretary to Executive Director

ASCON is the construction wing of ETA ASCON. The company operates in fast growing markets like UAE, Saudi Arabia, Qatar, Seychelles and India. Since its inception in 1973, it has built numerous prestigious projects.

Key Deliverables:

All secretarial works in Executive Director Office.

Minutes of meetings.

Taking dictation and drafting letters occasionally.

Preparing self-correspondence at times.

Ticket booking/visa arrangement/hotel bookings etc.

Filing soft copy and maintaining hard copies of correspondences at Director Office.

Preparing expenses statement and claiming from Accounts Department

Preparing Internal notes/Inter-office memos/meeting agendas etc.

Diary management such as arranging meeting for Director on daily basis.

Ispat Industries Ltd. (Mittal Group), Dolvi, Navi Mumbai March 2008 to August 2009

Executive Secretary to Vice President Technical Audit

Ispat Industires Ltd is one of the leading integrated steel makers and the largest private sector producer of hot rolled coils in India. A corporate power house with operations in Iron, Steel, Mining, Energy and Infrastructure.

Key Deliverables:

Apart from all secretarial works

Preparing plant visit reports

Minutes of production meeting on daily basis.

Preparing brief reports related to steel production

Arranging conference call

Reliance Industries Ltd. (RIL), Ghansoli, Navi Mumbai August 2007 to August 2008

Executive Secretary to Sr. Vice President, Petroleum Division (S & D Division)

RIL is the second largest public traded company in India by market capitalization and is the second largest company in India by revenue after the state run Indian Oil Corporation. The company is ranked no. 107 on the Fortune global 500.

Key Deliverables:

All Secretarial works.

Crystalin Institutes, Nerul, Navi Mumbai April 2004 to July 2007

Admin Manager

Crystalin Institutes is a coaching classes for students of engineering, Commerce and Science courses.

Key Deliverables:

Scheduling classes

Canvasing students to enrol maximum no. of students.

Selection of specialized tutors for respective courses.

Arranging stationery and other necessary items for Institutes.

Preparing Notes for students

Preparing monthly income and expenses statement.

GermanischerLloyd, CBD Belapur, Navi Mumbai September 2003 to March 2004

Office Coordinator

Germanischer Lloyd is a classification society based in the city of Hamburg, Germany, As a technical supervisory organization Germanischer Lloyd conducts safety surveys. Its technical and engineering services also include the mitigation of risks and assurance of technical compliance for oil, gas and industrial installations as well as wind energy parks.

Key Deliverables:

Preparing Inspection Reports and Release Notes.

Preparing Quality certificates.

Preparing Invoices for clients.

Stationery Procurement and tracking consumption.

Preparing Minutes of Meetings.

E-mail correspondence

Taking dictation and drafting letters.

Preparing expenses statement for reimbursement.

Petrosolv India Ltd., Mumbai, Mahim June 1999 to August 2003

Stenographer cum Admin Assistant

Petrosolv India Ltd is a pharmaceutical distribution company and its export wing called Petrosolv India company is into exports of pharmaceutical raw materials.

Key Deliverables:

All Secretarial works.

ACADEMIC CREDENTIALS

B.A., (Economics) from Manonmaniam Sundaranar University - Year 1996

M.A. (Economics) from Madras University – Year 2003

ADDITIONAL QUALIFICATION

Shorthand – 100 WPM in English from Tamil Nadu Govt. Technical Education, Year 1997

Type-writing – 45 WPM in English from Tamil Nadu Govt. Technical Education, Year 1994

Type-writing – 30 WPM in Tamil from Tamil Nadu Govt. Technical Education, Year 1994

Electronic typing from Thangam Commercial Institute, Tamil Nadu

PGDCA – Computer Application from PITMAN Computer, MS Office, Foxpro, Oracle & VB

Basic First Aid and Fire Fighting course, International Centre for Training and Development (ICTD)

COMPUTER FORTE’

Well versed with DOS, Windows, MS Office

Operating Systems: Windows Xp, Vista, Windows 7

PERSONAL DOSSIER

DOB 15/02/1974

Nationality Indian

Marital Status Married

No. of Dependents 3

Languages English, Hindi, Tamil, Arabic & Malayalam

Passport Number H 6546993

Emirates ID No. 784-1974-0207986

Visa Residence Visa provided by the company

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