Executive Assistant
Resume:
PROFESSIONAL PROFILE
Grace Martinez
Executive Assistant
**** *. ********* *** *******, IL 60625 **************@*****.***
Outgoing professional providing strong administrative support to executive level staff with 15 years of experience: Proactive thinker Customer service demeanor, Solution oriented, anticipates the need before team knows the need Diligent self-starter Strong time management skills Attention to detail Strong communication skills Zealous liaison to both colleagues and clients. Fluent bi lingual in Spanish.
EXPERIENCE
Edelman, Chicago, IL 2015 to 2016
Executive Assistant/Corporate Affairs Reputation & Risk Issues Management
•Support department executive lead, maintained and managed high volume calendar
•Direct administrative support to eight vice president, in addition to 21 staff
•Full travel logistics coordinator for entire team
•Reconcile credit card statements, submit expense reports via GFS system for corresponding projects in timely manner
•Set up meetings, video conferencing, submit security requests, order catering
•Organize and maintain electronic and hard copy records
•High sensitivity department, required to be accessible to Wi-Fi at all times.
North Park University, Chicago, IL 2008 to 2015
Office Administrator/Program Coordinator, Student Engagement
•Direct administrative support for all ministry staff, interns and student leaders
•Department liaison, first contact and first smile to all prospective students, alumni and campus community
•Collaborated in planning and executing program events.
•Reconciled Director’s credit card accounts
•Assisted in managing approximately thirty individual program budgets
•Managed event calendar, campus venue requests, including media & layout requirements and catering
•Coordinator for campus guest travel logistics
•Hired, trained and supervised twelve part-time staff
Sennco Solutions, Plainfield, IL 2007 to 2008
Office Manager/HR Assistant, Retail Security Manufacturing Production Plant
•Managed accounts payables, accounts receivables, daily sales entry and reports via QuickBooks.
•Responsible for Human Resource Administrative process, and payroll
•Desktop and Technical support coordinator for all office staff
•Vendor partnership liaison, responsible for all building maintenance needs
•Voluntarily taught ESL classes to production staff
On Line Data Corporation, Westchester, IL 2005 to 2007 Sales Expeditor, Service Merchandising Corporation/Merchant Credit Card Processing
•Team leader responsible for new account approval process
•First contact to field agents submitting new contracts (nationwide)
•Oversee and audit each potential new account set up process for underwriting, credit check, data entry, technical set up
One Smooth Stone, Downers Grove, IL 1996 to 2005
Office Manager, Corporate Communications /Event Management
•Office ambassador, first impact for office guests and calls
•Travel logistics coordinator for all level executives, clients, vendors and talent
•Special events coordinator administrative support for all staff
•Served as Spanish interpreter for account managers on international events
•Technical support, point of contact for all staff
•Vendor relationship liaison
•Managed office supplies inventory, building maintenance requests, maintain organization and security of office
SKILLS
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Excellent Interpersonal skills, Customer Service oriented, Meeting and Event planning, Travel logistics, Microsoft Office Suite, Proofreading, Budgeting and Bookkeeping, Emcee, Theater Actor and Director, Beautiful Phone etiquette, Public Speaking, Voice over work, Detail Oriented, Creative, Resourceful, Organized.
*Advocate for victims of DV. Interpreter, legal proceedings and translated medical transcripts Spanish/English.
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