Administrative Assistant Manager
Resume:
JANICE HUDSON
CHANNELVIEW, TEXAS 77530
I have over 17 years experience in various jobs as Administrative Assistant, Vendor Data, Document Control, Accounting, and Time keeping. I am self-motivated and consider myself a team player.
EDUCATION
1984-1986 McLennan Community College - Waco, Texas Graduated with A.A.S. Degree in Accounting
COMPUTER SKILLS
Software experience in Documentum, Lotus Notes, Windows ‘XP, Windows 98, Windows NT, Microsoft Office 5.0, Excel, Word, Power Point and Quatro Pro. MAI Basic Four Main Frame System, PC experience includes accounting software and spreadsheets.
BRIEF WORK HISTORY
My job titles have included Administrative Assistant, Document Control Manager, Document Control Clerk, Head Timekeeper, Timekeeper, Accounts Payable Clerk, and Payroll Clerk, Procurement Secretary, Vendor Data Clerk
My job duties have included:
Maintaining and upgrading Standards and Procedures (including a Phosgene Handbook) and Commodity Catalog Items, as well as Document control systems (including engineering addendum’s, vendor files, and subcontractor data), Time keeping functions (including payroll, insurance, and employee benefits), Accounting functions (including receiving reports, invoices, transmittals, Purchase Orders, and Billing). Fluent in data entry, typing, ten key experience and filing.
PERSONAL INFORMATION
I am a married, non-smoker, with no children. Detailed Resume and References available on request REFERENCES Jill Garner 562-***-**** Sheila (Byars) Jerkins 281-***-**** Tina Newcomb 325-***-****
JANICE HUDSON PAGE 2 EXPERIENCE
Bayer Plant - Belcan Engineering. 281-***-**** Date of employment 04/20/04 – 5/05/08 Tiitle: Senior Administrative Assistant - Several Projects Supervisor: Doug Klenke, Belcan Representative Location: Bayer Chemical, Baytown, Texas
Large Projects Group - Set-up hard copy and electronic Project Files. Coordinated and arranged Steering Committee Meetings and lunches, reserved conference rooms via Lotus Notes. Assisted Piping Department on Pipeline Index and Instrumentation Department with Instrumentation Files. Coordinated and inserted FEL documentation from various disciplines into FEL files in Documentum. Processed and filed drawings issued for Quote, Purchase, Construction and Demolition to various disciplines. Responsibilities included preparing documentation for closing of Projects and arranging information to be kept for storage. Additional responsibilities included making travel arrangements and processing expense reports as needed.
Date of employment: 4/14/03 –4/20/04 Title: Administrative Assistant – Several Projects Supervisor: Doug Klenke, Belcan Site Representative Location: Bayer Chemical, Baytown, Texas
Mechanical Integrity Group - Scanned in various Project and Maintenance information on Asbestos for storage in Documentum system, as per 30 year state regulation. Set up folders, titles and imported information into Documentum to be easily accessed and viewed as needed. Assisted co-workers and Inspectors as needed.
Date of employment: 9/12/02 – 4/1/03 Title: Senior Project Aide Supervisor: Doug Klenke, Belcan Site Representative Location: Bayer Chemical, Baytown, Texas
Large Projects Group - Responsibilities were gathering information, typing and distribution of Weekly Shutdown Meeting Minutes. Processing Monthly Steering Committee Meeting Minutes which included gathering information from various discipline supervisors working on the projects, and processing slides for over-head viewer, making changes as required and distribution to various disciplines on the different projects. Preparing Progress Meeting Minutes on various projects. Correspondence to Vendors on changes that arose or additional information that may be needed. Preparing Construction / Schedule Coordination Meeting Notes as required. Setting up various meetings. Tracking and filing information on various projects as it became available.
JANICE HUDSON PAGE 3
Date of employment: 3/1/02 –9/12/02 Title: Administrative Assistant Supervisor: Doug Klenke, Belcan Site Representative Location: Bayer Chemical, Baytown, Texas
Standards & Design Group / Back-up for Vendor Data Clerk for Large Projects - Responsibilities include creating, revision, review, comment, approval and distribution done thru Bayer Intranet in Documentum on all Bayer Corporation Standards and Procedures and a CDROM sent to Germany. Maintaining and giving access to personnel that need viewing privileges of Phosgene Handbook and maintaining Commodity / Struxure & SAP Catalogs. Transmitting Monthly Reports of Accomplishments. Processing Agenda & arrangements of Yearly Standard Meeting. Additional duties include making travel arrangements and shipping items to Germany.
CDI Engineering Corp. 281-***-**** Date of employment: 12/1/99 – 3/1/02 Title: Vendor Data Clerk - Large Project Group Supervisor: Doug Klenke, Belcan Site Representative
Intersquaded Mechanical Vendor Data Drawings and information to Mechanical Engineers for Review and entering into Database. Processed Transmittal letter with Mechanical Vendor Data to be returned to Vendor with noted changes made on drawings or information. Distributed final record copy drawings and information to various disciplines in field. Kept Mechanical Vendor Data files on all Large Projects until completion, then scanned and transferred final information and drawings into Documentum Database. Sent only final Mechanical Vendor Data information, drawings and Turnover Letter to Unit Supervisor.
Date of employment: 11/1/98 – 12/1/99 Title: Document Control Clerk / Procurement Secretary – TDI-II Project Supervisors: Christian Wissel, Project Manager / Juergen Henning, Senior Procurement Manager
Printed and processed Purchase Orders and Change Orders to various departments and mailed to Vendors. Maintained P.O. files including Bid Tabs, Specifications, Standards and Change Orders. Entered and printed next days Requisitions into Telnet / ISMC database to be processed. Set-up and maintained books for latest revisions of IFC Drawings and distributed to key personnel. Assisted Project Engineer in compiling information for Final Design Manuals.
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