Sales Administrative Assistant

Stephanie Thomas 281-***-**** - Mobile

**** ***** **. **** 713-***-**** - Residential

Houston, Texas 77033 ******.************@*****.***

Dear Prospective Employer:

I would like to submit my resume in reference to your opening for:

Management, Administrative, Clerical, Sales Any

Please only serious employers contact if seriously interested.

Thank you Kindly.

Thank you for taking the time to review my resume. I would like for you to know I’m very excited about the opportunity to advance my career with your company. I would like for you to know I am a dedicated and reliable. I am looking for a company in which I can build a long-term relationship and utilize my skills, education and experience to enhance the profitability as well as social reputation of my employer. My administrative skills as well as my professionalism are among the very best in my field. I take great pride in producing neat, well organized and quality work.

After reviewing my qualifications, should you feel I qualify for this position or any other position within your company. I would appreciate your consideration, and the opportunity to meet with you and learn more about your company.

Thank you for taking the time to review my resume and I look forward to meeting you.

Kind Regards,

Stephanie Thomas

281- 844-8615

Career Objective: To build a progressive career as well as benefit from the knowledge and challenges of my employer. (Seeking Permanent Employment, will consider Temp and Contract positions).

Administrative Office Solutions/Personal Assistant PLUS

Independent Contractor

Professional Administrative Services

3-2015 to Current – Various Duties, letters of recommendation available.

Various Administrative Services - See Resume to follow:

Contract Assignment

Shell Chemical - Via, Icon Information Consultants

Administrative Assistant II - Special Projects

06-2005 (to) 1-2015

Answering phones maintained and delivered messages.

Composing, editing and word processing correspondence.

Coordinating travel arrangements & itineraries (domestic and international).

Preparing itineraries for staff and executive level management.

Arranging presentation materials for all levels of management, using Word, Works, PowerPoint, Excel, Front Page and other private software.

Scheduling meetings, booking conference rooms throughout all Shell, Pennzoil, and Motiva locations.

Ordering food, beverages and equipment necessary to conduct audio and telephone conferences.

Sending invitations and monitoring RSVP for conferences, meetings and other events (domestic and international).

Monitoring and registering staff for continued education as necessary for continuance of licenses and certifications.

Maintaining calendars for department, individual staff and management as necessary.

Preparing expense reports for staff as needed.

Accounts Payable, processing invoices and Accounts Receivable, processing outgoing payments.

Training assistance to staff on various software programs. Set up and instruction of training classes.

Processing Department Payroll with Kronos.

Maintaining department library literature, manuals, safety and OSHA.

Opening and organizing incoming mail and e-mail (provided appropriate actions needed to respond to request).

Maintained department credit accounts, Visa, Office Supplies etc.).

Provided backup support to the STGP Commercial Administrative Assistant.

Valve Systems and Controls

Offshore Oil and Gas Industry

Administrative Assistant - Sales and Marketing

02-2002 (to) 05-2005

Professional Administrative Support for the Houston Sales Team.

Contract and Bid Preparation.

Maintaining Customer Files.

Daily Correspondence with customers.

Administrative Support for outside sales team of 6, and inside customer service staff of 6.

Creating and maintaining company sales contact database.

Tracking projects via Excel spreadsheets and Goldmine.

Correspondence with clients via mail and e-mail as requested by any member of the sales team.

Creating and maintaining company sales contact database

Tracking projects via Excel spreadsheets and Goldmine.

Correspondence with clients via mail and e-mail as requested by any member of the sales team.

Assisted each of my team members with various duties as needed as well as assisted other teams outside assigned group as needed.

Trained incoming Administrative Assistants for other sales teams in other departments within the company.

Shell Global Solutions

Lubricant Technology

Administrative Assistant II

04-1998 (to) 02-2002

Professional Administrative support for: Management, Operations, Technical Staff, Lab Staff, Engineering, Sales and Marketing.

Preparation of Monthly Reporting Package, Assisted with all departmental new projects and ongoing projects.

Coordinated travel arrangements, Domestic and Overseas.

Contract and Bid Preparation.

Processing Department Payroll with Kronos.

Purchasing project supplies, materials as requested by Engineers and Management.

Project Coordination with Engineers, Sales and Technical, and Lab Staff.

Purchasing project supplies and materials as requested by Engineers and Management.

Purchasing departmental supplies and materials.

Meeting preparation and scheduling appointments.

Corresponded daily with staff out of country via e-mail, mail, phone, and video-conference.

Sonitrol of Houston

Security & Loss Prevention

Administrative Professional - Sales & Marketing

05-1990 (to) 04-1998

Professional Administrative Support for the Houston Sales Team.

Administrative Support for Branch Manager: Mr. Mike Capra.

Administrative Support for Operations and Technical Staff.

Preparation of monthly reporting package, processed new sales and completed new sale contracts.

Heavy customer phone contact.

Purchasing job materials as requested by Operations Manager.

Assisted with inventory control for the Houston Office, AP, AR, and Bookkeeping.

Human Resources maintaining Personnel Records, Conducting New Hire Orientations and presentations of Benefits Portfolio.

Meeting and Travel Preparations, Contract & Bid Preparation.

Purchasing Office Supplies and Materials.

Notary for Branch Office.

BRC Services

Underground Utility Construction

Office Manager

03-1989 (to) 05-1990

Managing all aspects of the office.

Reported to Owners: Roy Beck and Will Cravens.

Hired New Employees for clerical support.

Processing Department Payroll using Quick-books.

Training and supervision of all office staff.

Preparing next day schedules for construction Foreman and Engineers.

AP/AR, Bookkeeping and weekly and monthly reports.

Purchasing/Buyer for job equipment & supplies.

Contract/Bid preparation and Completion.

Creating and Maintaining Customer Database Files.

Project Cost Estimating, Corresponding with vendors.

Purchasing Office Supplies for Day-to-Day Operation.

Notary State of Texas

Education

International Association of Administrative Professionals - Certification

Houston Community College - Liberal Arts & Humanities

Training/Classes & Experience

Telephone Etiquette, Contract Compliance, Human Resources & Drug Awareness,

Quick Books, Proficient in Microsoft Office Products, Word, Excel, Outlook, 10 Key, PowerPoint, MS Publisher, Front-Page, Lotus, Lotus Notes, Word Perfect 10, Goldmine Sales Tracking Software, People Soft, Solomon Accounting Software, Timekeeper Payroll Software, Tardis Time Management, SAP, DMS Data Management Systems, Desk Top Publishing, Trade Show Set Up & Preparation, Meeting Set Up Preparation, Twitter, Facebook, Website design and updates, Blogs.

Salary Requirements - Commensurate with experience – Open/ Negotiable

Additional Qualities

Pleasant and professional attitude, exceptional phone manner. Executive appearance and phone voice. Fast learner, work well under pressure. Well organized as well as the ability to prioritize. Versatile with the ability to train others. Work well with others as well as independent. Extremely Reliable and Loyal.

I have also done freelance (part-time) work for Attorney Pamela D. Foster/Davis (State of Texas Licensed Attorney) for 3 years on an as needed basis. I am able to provide a profile of my work and reference from Attorney Davis as a Legal Assistant upon request.

Letters of Recommendation Provided Upon Request

Contact this candidate