Administrative Assistant Management

ASHLEY BLANCO

**** ***** ******* ** • Houston, Texas • 77099 • Mobile 832-***-****

Summary

Dedicated administrative Assistant that excels at prioritizing, completing multiple tasks, while simultaneously following through to achieve project goals. Answer a high volume of incoming calls while handling in-person inquiries from clients and colleagues. Flexible and hardworking with a strong drive to succeed.

Highlights

• Documentation and records management

• QuickBooks and MS Office

• Proficient meeting support

• Read, write and speak Spanish fluently

• Schedule management for travel arrangements

• Organized

• Proficient business writing

• Dedicated team player

Professional Experience

• Manage school enrollment including scheduling, documentation and communications

• Student and staff records management

• Maintenance and preparation of documentation for State audits

• Enter, maintain and communicate several school reports

• Communicate with faculty and staff student sick days

• Professionally interact daily with students, parents, faculty and staff

• Organize and manage teacher cover

• Dedicated team player who easily flexes to perform other duties and responsibilities as necessary

• Internal and external communications management, including both verbal and written

• Records management including production of daily student reports

• Maintain and prepare documentation for State audits

• Documentation management, specific for shot records, birth certificates, student incident reports

• Schedule management, specific to school tours and delivery needs (i.e. UPS, FedEx)

• Actively managed all aspects of student enrollment including scheduling, documentation and communications

• Office administration and management including maintaining office supplies and school uniforms

• Professionally interact daily with students, parents, faculty and staff

• Records management including workers compensation, termination and vacation forms

• Enter and maintain the Daily Production Reports

• Payroll management, monthly expense calculation and filing invoices with their respective receipts

• Responsible for enrolling and completing employee packets for insurance purposes

• Schedule management, specific to ingoing/outgoing mail and delivery needs (i.e. USPS, UPS, FedEx)

• Complete MTR’s for shipping on Navision and Vantage software

• Translator during meetings and conferences

• Process orders for office supplies and maintain inventory of consumables

• Internal and external communications management, including both verbal and written, including responding to customers, franchises and contractors daily

• Reporting includes completion of daily reports and franchise specific reports

• Records management included producing and maintain files for new hires and franchises

• Maintained customer information through use of CRM

• Invoice distribution to corporate office

• Monitor and maintain attendance records

• Communicate with faculty and staff student sick days

• Daily communication with parents regarding policy and procedure for attendance and truancy actions

• File truancy in accordance with district requirements

• Developed action plans for parents and students promoting attendance

• Presented opportunity to lead the attendance incentive program in an effort to promote attendance across all grades

• Records management for all incoming students

• Office administrative duties included budget office monetary use and maintaining an adequate supply of materials for the Bookstore

• Responsible for recruiting volunteers and managing the volunteer schedule according to staff needs Greatwood Montessori; Sugar Land, TX Administrative Assistant 2016-current Tanglewood Academy; Houston, TX Registrar / Secretary 2014-2016 Maass Flange; Houston, TX Human Resources Assistant 2013-2014 Cleannet of Houston INC; Houston, TX Administrative Assistant 2012-2013 Landis Elementary School; Houston, TX Receptionist / Attendance Clerk 2009-2012

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