Project Manager
Resume:
Debbie Martin
***********@*******.***
Profile
I am an energetic, hard-working, organized and detail-oriented individual with twenty years administrative experience in the engineering/construction, oil and gas industries. Proven track record of optimizing processes and procedures to ensure a high level of support is provided to senior management.
Experience:
Tellepsen Engineering, LLC 2/12 to 1/16
Office Manager / Executive Assistant
•Support Vice President of Engineering
•Coordination with project management of job cost reports to include budgeting, monthly status reports, billable hours and coding of all costs associated with project
•Support four to five project managers with project cost tracking
•Review actual data to ensure that costs are being charged to the proper accounts
•Prepare and set up all work order, subcontracts or purchase orders with all documentation from vendor, and follow up with compliance
•Responsible for timesheet coordination to include timesheet entry in Viewpoint system, verify coding of all hours charged to projects, and timesheet approval on behalf of managers
•Responsible for all project invoicing with backup, and verifying all invoices for accuracy
•Coordinate invoice and expense report entry into pVault system for approval and verify coding for accuracy.
•Supervise administrative staff of all office duties
Marsulex Refinery Services 2/11 to 7/11
Executive Assistant – Southern Operations
Assist in general duties related to communication, administration, and business related duties of the Director of Operations.
•Coordinate separate quarterly corporate 3 day conferences/events for plant facility managers and plant site supervisors
•Prepare complex professional presentations for executives, key customers, business development and quarterly conferences
•Maintain Division’s OGSM tool and scorecards and publish monthly reports
•Use SAP in generating, coding and processing of Purchase Orders and Goods Receipts for vendor invoices
•Use SAP to create monthly reports for open PO’s and GR’s for month end close
•Assist in processing accounts receivable and account payable in SAP
•Maintain cell phone database and coordinate between AT&T and individuals for all cell phone issues (issuance to maintenance)
•Reconcile AT&T phone bill between all users and sites
•Prepare and/or review and submit expense reports for processing while tracking and streamlining the approval process
•Coordinate and manage travel arrangements as required, through airline, hotel and rental car agencies
•Customer invoice development and processing
•Provide day to day administrative assistance relating to all office requirements such as phones, clients, correspondence, meeting coordination etc
Weatherproofing Technologies, Inc. 11/08 to 6/10
Office Manager/Project Coordinator
Assist in general duties related to communication, administration, and business related duties of the Division Director as well as managing the office environment.
•Used E-Builder for file record maintenance to set up projects and maintain all project documents, and invoices for subcontractor payment
•Used SAP to set up project notifications and track subcontractor payments
•Document preparation – all types of correspondence, presentations, proposals/submittals
•Coordinated with Corporate Office and all Managers in bid preparation
•Communication between Managers and clients as needed throughout the United States
•Managed all aspects of office – clients, phones, equipment maintenance, all incoming/outgoing mail
•Coordinated travel arrangements for all Managers
•Prepared, compiled and monitored expense reports and invoices for Upper Management
•Meeting coordination – arranges meetings and conference calls including room preparation and food arrangements
WorleyParsons Resources & Energy 4/07 to 4/08
c/o Shell Deer Park Refining Co.
Project Controls Support Specialist
Provided cost support and analysis for Refinery Small Capital Projects.
•Used SAP project reports for effective cost control, to enable monitoring of individual projects and overall portfolio for six Project Engineers with five to ten projects each.
•Monitored and reported total spending associated with small capital projects.
•Used SAP to generate CRA’s (Contract Release Authorization), work orders, and requisitions for Purchase Orders, and prepared reports.
•Maintained CRA work authorization and project change notices log for all projects. Data from these logs is utilized in the analysis of the monthly costs reports.
•Interfaced with Project Engineers and Construction Coordinators for equipment rental needs for Refinery capital projects.
•Analyzed monthly equipment rentals report for billing accuracy.
Administrative Exchange, Inc. 8/02 to 4/07
c/o Lyondell Houston Refinery
Project Cost Support Specialist
Provided cost support to the Project Controls Manager for a 187MM project which included:
•Collected and compiled budget, cost and status data from project leads and vendors.
•Reviewed actual data to ensure that costs are being charged to the proper accounts.
•Interfaced with project coordinators, engineers, planners and schedulers to collect budgets, work orders, purchase orders and schedule updates necessary for reporting. This data is analyzed for accuracy, updated monthly and then presented in the monthly cost report, which is submitted to Senior Project Management.
•Used SAP to generate requisitions and reports.
•Monitored logs for work authorizations and project change notices. Data from these logs is utilized in the analysis of the cost report and monthly forecast.
Halliburton Energy Services 9/99 to 5/02
Oil & Gas Administrative Account Specialist
Provided support to the Oil & Gas Accounting group for the Integrated Solutions Division
which included:
•Analyzed Inter-company invoices for the Integrated Solutions Division to reduce the Intercompany out-of-balance from $2M to $750,000.
•Monthly reconciliation of accounts payable for numerous oil and gas projects.
•Maintained documentation logs to track all invoices received for each project to ensure payment processing.
•Used SAP to verify invoice and project account information and run reports for monthly reconciliation.
•Coded invoices for payment using company Chart of Accounts
Parsons Energy & Chemical, Inc. 6/98 to 9/99
Administrative Assistant/International Travel Coordinator/
Project Controls Technician/Account Analyst
Provide administrative support, travel services, and document payroll cost for a large International project which included 5 Partners, including Parsons, Kellogg Brown & Root, and Technip. Duties included:
•Obtained, checked, posted and uploaded short term personnel timesheets in Access Time Entry System and Prism Cost Database.
•Analyzed payroll/overtime accounts and other expenses for financial/cost reporting.
•Audited Partner’s invoices to cost and accounting records, for discrepancies and made necessary corrections.
•Provided documented control for engineering construction drawings.
•International travel arrangements including visa applications. Posted and tracked in Access database, locations of personnel on short/long term assignments or relocating to the jobsite.
Computer Skills:
Microsoft Office Suite, SAP, Viewpoint, pVault (Paperless database), Access Database, E-Builder, Lotus Notes
Education:
Sam Houston State University – Various Business courses
References available upon request
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