Administrative Assistant Manager

MARIE I. NELSON

*** ******* ****** *** *******, LA 70115 504-***-**** ***********@*****.***

CAREER OVERVIEW

Motivated and reliable office administrative professional with 20 years’ experience providing executive- level support.

SKILL HIGHLIGHTS

Microsoft Office

Executive Management Support

Ensured with sensitive and confidential

matters

Travel arrangements & booking

Calendaring

Schedule Management

Spreadsheet Development

Minute Taking

Internet Research

Organizational & Prioritization Skills

Self-starter

EXPERIENCE

CACI, Inc., New Orleans, LA April 2009 – June 2016 Administrative Assistant – Government Contractor

Deepwater Horizon Criminal Task Force – Department of Justice – Criminal Division/Fraud Section Provided assistance to the Director, Deputy Director, Trial Attorney and the Paralegal Supervisor in preparation of various government cases. Processed travel arrangements and expense reports through the government authorization system. Maintained the trial calendar and distribute to the various agencies on the task force. Assisted the Director in updating briefs, issuing subpoenas, trial prep, scanning documents, conducted searches in the Relativity database and other general office tasks. Receptionist – Government Contractor

Katrina Matters – Department of Justice – Civil Division Answered multi-line telephone system and directed callers appropriately. Took accurate messages and delivered in a timely fashion. Greeted visitors and notified appropriate personnel. Kept visitors and attorney arrival logs. Created and updated internal office forms. Process incoming and outgoing mail, deliveries and packages. Labeled and filed correspondence, reports and documents. Compiled deposition and witness binders. Took inventory of, and ordered office supplies. Copied and bound documents. Scanned and saved documents to the appropriate file. Lynn Luker & Associates, LLC, New Orleans, LA July 2007 – February 2008 Personal Assistant to Managing Partner

Kept managing partner organized and on task with her busy schedule. Typing of various legal documents and filing of Request for Notice documents, including filing fees. Maintained office calendar for attorneys’ court dates and deadlines using Outlook. Coordinate travel arrangements and ran personal errands. Compiled teaching packets, liaison for managing partner’s various professional associations. Coordinated building maintenance.

Round Hill Securities and Exchange, New Orleans, LA September 2001 – November 2002 Administrative Assistant to Vice President, Investments Set up new office for investment firm. Worked closely with the Vice President in day-to-day operations of placing investments for clients and ensured compliancy with SEC regulations. Processed incoming investments, maintained investment logs and other general office duties. Created and maintained mailing lists and cold-call databases. Reorganized client files. Marie I. Nelson Page 2

Sanus Health Insurance Company, Oak Brook, IL April 1994 – November 1995 Administrative Assistant to Provider Relations Director and Provider Relations Manager Worked closely with the Provider Relations Director and Manager in preparation and execution of contracts with medical management groups, as well as, support to other staff members in the department. Maintained records for physician database. Created and updated provider network directory. Coordinated and processed monthly capitation reports for management groups. Entered provider rate data. Recorded and transcribed weekly departmental meeting minutes. Implemented new file system for contracts and correspondence from medical management groups. Assisted staff members in production of correspondence and reports.

InterContinental Hotel, Chicago, IL April 1991 – March 1993 Human Resources Assistant

Processed all Worker’s Compensation claims. Liaison between insurance company, medical facilities and employees. Maintained filing system for open and closed worker comp cases. Logged and posted OSHA claims. Prepared garnishments and contractual agreements between employees and the Hotel. Assisted Benefits Manager with bi-weekly payroll and ensured employee insurance information was current, accurate and complete.

Administrative Assistant to the Executive Assistant Manager Worked directly with the Executive Assistant Manager of the hotel. Handled sensitive and confidential documentation for the Executive Assistant Manager, as well as other department heads. Responded to guests’ comment cards and letters. Recorded and transcribed meeting minutes. Preparation of quarterly financial reports. Documented and followed-up with department heads on weekly hotel inspections to ensure hotel’s standard of distinction. Ordering of office supplies, maintaining files and general office duties. Managed Executive Assistant Manager’s calendar. Coordinated domestic and international travel. G. Heileman Brewing Company, Inc., Chicago, IL August 1990 – April 1991 Administrative Assistant to the Director of National & International Sales and Vice President of Business Development

Assisted Director in sales documentation and general correspondence using a Dictaphone, as well as duties for other personnel within the department. Worked with the Vice President on business development presentations. Prepared monthly management and ad feature reports. Prepared expense reports. Coordinated domestic and international travel arrangements. Conducted telemarketing campaign. Organized and maintained filing system. Managed all incoming calls and correspondence. Assisted CEO in correspondence, financial reports and arranging meetings while he was in the Chicago office. First National Realty & Development, Inc., Chicago, IL May 1989 – August 1990 Administrative Assistant to Project Manager

Assisted Project Manager in lease preparation and other legal documents for national and stand-alone tenants, as well as revising site plans and general correspondence. Completely revamped filing system. Coordinated regular ordering of site plans, surveys and aerial assessments of assigned sites. Managed all incoming calls and correspondence. Execution and recording of legal documents. Updated monthly leasing status report.

Smith, Bucklin & Associates, Chicago, IL April 1985 – May 1989 Scheduling Coordinator

Responsible for assignment of meeting rooms and scheduling of 1,500 session for three conferences per year. Coordinated demonstrations and special audio/visual equipment. Responsible for on-site management to ensure a smooth, well-run conference. Preparation of registration and general meeting forms. Responsible for assembling, proofing and printing program agendas and meeting forms for 5,000 attendees. Worked with other departments to coordinate special meeting rooms and VIP sessions. Updated group planning documents. Extensive personal and phone contact with Executive Board members. Manage on-site personnel. Preparation of divisional minutes. Marie I Nelson Page 3

Executive Secretary to Account Executive and Account Manager Assisted the Account Executive with the financial aspect of the association. Assisted the Account Manager with administrative duties, as well as various independent projects. Organized documents for mass mailings for various projects including coordinated mailing for special attendee VIP dinner. Produced instructional binder for VIP dinner. Assisted in developing and maintaining financial reports. Maintained special mailing lists. Shorthand and Dictaphone transcription and managed all incoming calls, correspondence and responses.

EDUCATION

Prairie State Community College, Chicago Heights, IL Specialized study in secretarial and office administration.

Contact this candidate