Manager Administrative Assistant
Resume:
Katrina Muckelroy Denmond
*****************@*****.***
SUMMARY OF QUALIFICATIONS
Detail oriented team player with more than 15 years of receptionist/administrative experience. Able to work well under pressure. Excellent ability to prioritize workflow and accustomed to adjusting quickly to changing work demands, as well as delegate tasks to ensure completion according to deadline.
EXPERIENCE:
New Century Exploration February 2012 – July 2016 Receptionist /Communications Manager
Served as first point of contact for all visitors, guests and vendors.
Operated a multiline console, screened and appropriately routed calls.
Communicated daily with pumpers regarding the updates on the wells (18).
Recorded all well production into an Excel spreadsheet.
Rewrote operational report utilizing NeoFirma.
Sent production/operational report to investors, daily reports for new wells and monthly reports for established wells.
Communicated and appropriately responded to investor inquiries regarding production reports.
Entered all liability insurance from vendors into Wolfepak/spreadsheet.
Set up accounts for new vendors into Wolfepak: including MSA, Certificate of Insurance, W-9 and contact information.
Scanned and uploaded all invoices for payments into Wolfepak.
Scheduled meetings/luncheons and organized calendar for the President.
Scheduled all Houston Producer Forums and SIPES meeting/luncheon monthly and requested check payment.
Ordered office and kitchen supplies, set up delivery for Ozarka.
Reviewed and negotiated pricing annually with Office Depot.
Received and electronically distributed incoming faxes to appropriate personnel.
Opened and distributed incoming mail, added funds to postage meter.
Endorsed all incoming checks (revenue and A/R).
Processed incoming invoices for approval by NCE and NCOP completion manager before A/R issued payment.
Handled miscellaneous administrative duties, scanned documents for departments, prepared FedEx labels for shipment.
Assisted with preparation for NAPE Shows: prepared brochures and large montages, assured all necessities for the show were packed for the President, Engineers and Landman.
Rosetta Resources October 2009 – November 2010 Receptionist
Operated a multiline console, screened and appropriately routed calls.
Served as first point of contact for all visitors, guests and vendors.
Validated all guest parking.
Ensured all correspondence/packages were appropriately routed and obtained required signatures
UHYAdvisors October 2007 – October 2009 Receptionist
Operated a multiline console (Cisco IP Phone 7961), screened and appropriately routed calls.
Served as first point of contact for all visitors, guests and vendors.
Validated all guest parking.
Ensured all correspondence/packages were appropriately routed and obtained required signatures
Scheduled meetings for our conference center.
Kelsey-Seybold May 2005 – October 2007 Administrative Assistant (ASR III)
Maintained all employee schedules (requests for vacation, sick, CME, and personal time) utilizing Kronos software.
Coordinated all appointments/luncheons for pharmaceutical representatives.
Reconciled PSR's batches cash, check, and credit card receipts (daily deposits).
Ordered all medical/nonmedical supplies for clinic (Lawson and Office Depot).
Maintained all clinic surveys; maintained and entered physician surveys into MOPI.
Handled coding/billing issues (site rejections).
Coordinate Kelsey-Seybold Willowbrook Specialty Calendar.
Handled all other administrative duties assigned by Clinic Administrator including creating letters, memos, maintaining and updating calendar, ordering lunch for provider meeting.
Utilized PBX phone system with high volume incoming calls and responded to requests for information from patients.
Updated billing system to track payment/charges for patients.
Hilcorp Energy October 2004 – May 2005 Receptionist
Operated a multiline telephone console, screened and routed incoming calls.
Greeted, welcomed and appropriately directed visitors
Provided information to the public regarding general inquiries about the company.
Coordinated all requests for messenger services (FedEx and Houston Courier).
Maintained a clean reception area by complying with procedures, rules and regulations.
Provided back up administrative support as needed to other departments.
EnCana Oil & Gas November 2001 – April 2004 Receptionist
Operated a multiline telephone console, screened and routed incoming calls.
Greeted, welcomed and appropriately directed visitors.
Provided information to the public regarding general inquiries about the company.
Maintained security by following procedures, monitoring logbook and issuing visitor badges.
Maintained a safe and clean reception area by complying with procedures, rules and regulations.
Maintained continuity among work teams by documenting and communicating actions.
Acted as a purchasing agent for office supplies, including reconciliation of invoices to purchase orders.
Served as a liaison with kitchen supplies/bottled water vendors and field offices, including reconciliation of delivery tickets with monthly invoices.
Routed mail to various international field offices.
Responded to all requests for messenger services, processed and distributed internal mail.
SKILLS
Proficient with Microsoft Word, Excel, Access, Outlook, PowerPoint; IDX; Epic; WordPerfect; NeoFirma; Wolfepak; HP Design jet Pro 500 (Plotter Machine); Scanning machines; Basic use of office equipment such as fax, copy machine, scanner and 10-key calculators
EDUCATION
University of Phoenix, 2006-2007
Page Parks Modeling School, 1991
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