Manager Administrative Assistant
Resume:
***********@***.***
Apt J104
Aurora, CO 80015
SKILLS
Accountability
Adaptability/Flexibility
Analytical/Research Skills
Attention to Detail
Business Systems
Communications Skills
Computer/Technical Literacy
Creativity
Dependability/Reliability
Document Control
Goal-Driven
Hard-Working/Work Ethic
Improving Efficiency
Interpersonal Skills
Planning/Organizing
Problem-Solving/Reasoning
Project Implementing
Teamwork
Unit Tracking /Data Entry
Willingness to Learn
Telephone skills (20+ multi-line)
40+wpm typing
10-key
TECHNICAL SKILLS
Microsoft Office Suite: Word, Excel, Project, Publisher, Visio, SharePoint
Adobe: Photoshop, Illustrator,
InDesign, Acrobat DC Pro
Filemaker Pro 11
ARD Unit Tracking Software
Oracle: Primavera Contract Management, iProcurement
Bentley Project Wise
Primavera Contract Manager
Concur
PROFESSIONAL PROFILE
With over 16 years of experience within the oil and gas and healthcare industries, providing office support. My experience includes maintaining excellent customer relations and developing customer rapport; diplomatically resolving customer complaints on an as-needed basis; effectively developing telephone communication skills, and consistently meeting quotas. Her skills include the ability to work in a fast-paced atmosphere, and ability to follow instructions and make decisions with no supervision.
EXPERIENCE
CH2M Hill /2013 to 2016
Construction Supervision Support
(40 to 60 hours a week $25.90 hr.)
Maintaining customer relations
Creating interactive PDF forms for computer and iPad
Training field staff how to use interactive forms, computers, and iPads
Daily entry of inspection field reports, including subcontract companies, within the unit tracking database
Verify field reports accuracy with Inspection Field Clerks and Construction Managers (CM)
Processed status reports
Worked with CM to verify contractor invoices
Create safety posters, safety topics for projects as well as the Denver campus.
Process vendor submittals
Setup and creation of job books
Archiving project documents
Document Control: using Project Wise, Primavera Contract Manager, and SharePoint.
Processing project submittals and transmittals
Document Migration
Maintain files, logs for inspection of the pipeline
Create training manuals and PowerPoints
UNEV Pipeline /2011 to 2013
Administrative Assistant/Office Manager
(40 hours per week $16.00 hr.)
Data entry and assurance of company information confidentiality
Assist supervisors and team members (i.e. expenses, invoicing, and letters)
Track and coordinate various equipment in office and in the field
Creation of new electronic project forms for office and field use using Adobe Illustrator, Photoshop, Acrobat, InDesign
Vendor set up and other duties as assigned
Maintain files, logs for inspection of the pipeline
CH2MHill/ Contractor: UNEV Pipeline Construction 2010 to 2011
Unit Tracking Account Assistant
(60 hours per week (6 x 10 hrs. days) $15.00 hr.)
Daily entry of inspection field reports, including subcontract companies, within the unit tracking database
Verified field reports accuracy with Inspection Field Clerks (600+ Inspectors) and Construction Manager (CM)
Processed status reports
Worked with CM to verify contractor invoices
***********@***.***
22959 E Smoky Hill Rd
Apt J104
Aurora, CO 80015
SKILLS
Accountability
Adaptability/Flexibility
Analytical/Research Skills
Attention to Detail
Business Systems
Communications Skills
Computer/Technical Literacy
Creativity
Dependability/Reliability
Document Control
Goal-Driven
Hard-Working/Work Ethic
Improving Efficiency
Interpersonal Skills
Planning/Organizing
Problem-Solving/Reasoning
Project Implementing
Teamwork
Unit Tracking /Data Entry
Willingness to Learn
Telephone skills (20+ multi-line)
40+wpm typing
10-key
TECHNICAL SKILLS
Microsoft Office Suite: Word, Excel, Project, Publisher, Visio, SharePoint
Adobe: Photoshop, Illustrator,
InDesign, Acrobat DC Pro
Filemaker Pro 11
ARD Unit Tracking Software
Oracle: Primavera Contract Management, iProcurement
Bentley Project Wise
Primavera Contract Manager
Concur
EXPERIENCE CONTINUED
Salt Lake County Youth Services (Youth Employability Services) /2010 to 2010
Data Entry Specialist
(40 hours per week $14.00 hr.)
Data entry of highly confidential information for new enrollments and program participants
Provide front desk services for six hundred plus participants enrolled in youth for program eligibility
Update spreadsheets and summary reports
Set appointments
employment program
Greet/direct visitors and clients, answer/direct phone calls
Provide program information to potential clients
Screen youth
F & F Electric Inc./ 2009 to 2010
Administrative Assistant / Office Manager
(30-35 hours per week $12.00 hr.)
Answering telephone
Update calendar
Maintained files and personal files
Maintain log for personnel passes to Nellis Air Force Base and Creech Air Force Base
Track vehicle maintenance
Scanned and maintained project files on laptops
Order office supplies
Maintained office computer and laptops
Run errands and supplies to crews in the field
New Horizons Computer Learning Center /2007 to 2008
Receptionist, Administrative Assistant, Test Proctor, Operations Coordinator, Marketing and Sales
(40 - 50 hours per week $10.00 hr. + commission.)
Collections
Creating letters
Mail Dog marketing system
Creating signage and training prospectus
Scheduling classes, coordinating trainers, contracting contract trainers
Setting up room rentals with catering, ordering class books and office supplies
Sale technical and application training as well as room rentals
Proctor testing for Pearson VUE, Prometric, and Certiport Testing Systems
REFERENCE
Jody Areia
****-*****@***-***.***
Project Manager
Lorri Cullivan
*****.********@****.***
Document Control Manager
John Burke
****.*****@****.***
Construction Manager
Stacey Phillips
*********@*******.***
edcUTAH
Economic Development Corporation of Utah
Marketing Event Manager
WORK ADDRESS & CONTACT INFORMATION
CH2M Hill
9191 S Jamaica St
Englewood, CO 80112
866-***-**** Employment Verification Line
Lorri Cullivan – Document Control Manager
UNEV Pipeline LLC
2100 Redwood Rd., Ste. 10
Salt Lake City, UT 84116-1219
Chris Fornelius – Operations Manager
CH2M Hill/ Contractor: UNEV Pipeline Construction
2100 Redwood Rd., Ste. 10
Salt Lake City, UT 84116-1219
Jody Areia – Construction Manager (Retired)
Owner of Areia Resource Development
Salt Lake County Youth Services
(Youth Employability Services)
1385 S State St Ste. E-104
Salt Lake City, UT 84115
Jude Schmid
F & F Electric Inc.
4105 W Ironwood Hill Dr
Tucson, AZ 85745
Robert Lira
New Horizons Computer Learning Center
7674 W Lake Mead Blvd #250,
Las Vegas, NV 89128
Katie Cahill Manager
Spacecraft Components
3040 Clayton St
North Las Vegas, NV 89032
September 1, 2006 - January 1, 2007
Receptionist
Craig Wiseman
Western Home Care
4035 E Post Rd
Las Vegas, NV 89120
September 1, 2006 - January 1, 2007
Team Assistant
Mrs. Johnson
Vestin Mortgage
8880 W Sunset Rd # 200
Las Vegas, NV 89148
July 1, 2001 - February 1, 2004
Receptionist
Peggy Shustek
American Medical Response
7201 W Post Rd
Las Vegas, NV 89113
January 1, 1997 - June 1, 2001
Receptionist
Rosie Perez
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