Shelley Carter

**** ***** **

Memphis, Tennessee 38117

901-***-****

901-***-****

Employment

June 2016 – September 2016

Grandview Gallery, Memphis

Responsibilities:

Accounts Payable

Processed all of the invoices and prepared checks for the vendors daily. Maintained vendor data base and set up new vendor form for tracking W-9s, certificates of insurance, and update contact information. Set up spreadsheets to track annual information updates as well.

Scanned all documents into the vendor database, tracking the monthly reoccurring payments.

Assisted on writing standard operating procedures for accounts payable and accounts receivable positions.

Handled monthly tracking and breakdown of the company’s American Express and Federal Express invoices. Set up spreadsheets and pivot table to handle all the expenditures on the invoices. Prepared documents to show missing invoices as well.

Processed the monthly commission spreadsheets for the company’s salesmen, prepared them for approval and then processed the payments.

Accounts Receivable

Handled daily wire and weekly check payments and posted the payment entries into the Syspro accounting system.

Set up and maintained the weekly past due tracking spreadsheet. Contacted vendor to make collections and obtained the payment status. Tracked payment status on the spreadsheet as well as in the Syspro accounting software.

Processed weekly ageing report to tracking vendor accounts.

May 2016 – June 2016 (Temporary Position)

Memphis Grizzlies, Memphis

Responsibilities:

Accounts Receivable

Worked with Great Plains software in processing payments for the Memphis Grizzlies corporate office. Assisted Controller with writing procedures for the accounts receivable and the bank deposit processes.

Processed bi-weekly check deposits and prepared them for the bank courier delivery.

Entered journal entries to process corporate payments and tracking the expenditures on corporate credit cards.

April 2002 - April 2016

Memphis Cellulose, LLC/Buckeye Technologies Incorporated, Memphis

Responsibilities:

Accounts Payable and Inventory Control

Processed all invoices and system entries for four branches of the company, spanning multiple states and multiple types of manufacturing divisions. Helped customers and employees resolve new and outstanding invoicing issues as well as troubleshooting customer inquiries concerning invoicing, payments and outstanding problems.

Prepared all of the monthly, quarterly, and annual financial documents for the accounts payable division as well as annotated the general ledger entries for the Memphis Plant.

Accounted for the inventory of the raw materials for the Memphis facility, including tracking incoming shipments, on-hand inventory levels, and physical inventory counts on a monthly, quarterly, and annual basis.

Coordinated with production and plant personnel to ensure all inventory was accurate and up-to-date on a daily basis.

Formulated and documented procedures that ensured Accounting Department compliance with federal government Soc-A requirements. Devised flow charts and spreadsheets to track all procedures of all accounting transactions for the Accounting Department of the Memphis facility.

Accounts Receivable

Processed incoming payments from customers and make system entries per customer accounts.

Verified and balanced all bank accounts with customer payments.

Processed lockbox and international payments and balance international company accounts across company divisions spanning multiple states.

July 1999 - April 2002

Comm Trans, Memphis

Responsibilities:

Inventory control and maintain vehicle schedules from purchase to completion of vehicle conversions. Maintained all vehicle documentation. Worked with business management in procurement of vehicles from manufacturers.

Track inventory of all vehicles coming into production. Track production and maintain the schedule of all units in production, verifying all of the salesmen’s requirements and specific details for the customer. Provides status updates and timing for both salesmen and customers, making sure all items are finalized on time.

Process federal and state registrations and titles for customers throughout the United States. Assisted numerous corporations with their vehicle purchases and orders for custom vehicles.

February 1991 - July 1999

Maybelline Cosmetic Corporation, Memphis and Little Rock, Arkansas

Responsibilities:

Maintained all product bills of material for full product line of Maybelline cosmetics. Also maintained documentation of sales materials and displays. Worked with new product launches as well as maintained and proofed all artwork for the Maybelline product line.

Worked with Marketing, Sales, and Production employees to produce and launch the full Maybelline product line as well as seasonal displays and new products. Also worked with national and international companies to maintain the Maybelline product line.

Verified that Maybelline artwork met North American/English and English/Hispanic packaging requirements. Worked with L’Oreal associates on all artwork requirements.

May 2004 –Present

Executive Assistant for annual Memphis Italian Festival

Responsibilities:

Work as Administrative Assistant for the full Executive Board – Take minutes, follow up on requirement, book meeting locations and coordinate schedules for board meeting and board members.

Coordinate full board meetings and locations for Executive Board and all 32 subcommittees.

Coordinate park ticketing/access.

Transportation needs of guests and workers.

Coordinate the communication of 32 festival subcommittees.

Public relations, logistical needs of major music acts, financial requirements,

Assist in the overall set-up, operation, and tear-down of a festival that hosts over 30,000 guests over a three-day period.

Other Skills Acquired through Employment and Other Activities:

Trained in all Microsoft Office software packages. Proficient with Word, Excel, PowerPoint, Outlook, and

Access.

Trained in SAP systems for accounting, purchasing, and inventory.

Trained in Web based programs work with current website development tools and current websites for

web search engines.

Experience in teaching and public speaking as a Wilton certified cake decorating instructor.

Education:

Southwest Tennessee Community College Accounting

New Horizon Computer Learning Center Computer maintenance and programming. Microsoft programs

University of Memphis General Education classes specializing in Nursing

Methodist Hospital School of Nursing

Briarcrest Baptist High School graduated, May 1981

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