SUMMARY

Seasoned professional C-Level Executive Assistant with extensive experience in administrative support and office operations; reporting to and facilitating the schedules of senior level executives and directors. Excellent Tradeshow Manager and Event Planner with history of successfully scheduling as well as overseeing more than 100 events per year. Consummate professional with strong communications skills and the ability to effectively gate keep; manage busy calendars, book travel and efficiently handle daily office tasks.

PROFESSIONAL EXPERIENCE

Production Manager • 2014 – 2015

Steel Images Inc. Englewood, CO

Liaison with Owner to re-design layout of warehouse floor.

Implemented improved processes and policies of standard operating procedures on production operations while improving productivity, efficiencies.

Effectively managed cross-functional team to accomplish production objectives under heavy deadlines.

Oversaw daily production, packing and shipping of gift and awards products to large retailers and sports clubs nationwide.

Executive Assistant • 2011 – 2014

Western Union • Englewood, CO

Served as liaison to the Global Technology and Operations department Senior President, two Vice Presidents, seven Directors and more than 150 employees on various components needed to initiate and run a successful international and regional operations department.

Managed supporting executive’s correspondence, including email and phone calls on a daily basis. Greeted and acted as first point of contact for external and internal visitors, escorting them to variety of meetings and appointments.

Coordinated a variety of schedules and activities with Microsoft Outlook calendars for three top executives and their directors.

Managed all aspects of extensive domestic and international travel schedules via the Concur/Amex system for Senior Vice President, Vice Presidents and their Directors. This included creating agenda’s, documents and PowerPoint presentation as needed.

Coordinated and set up agenda(s) for Bi-Weekly staff meetings, Customer Complaints Committee meetings.

Prepared and submitted expense reports for individuals using the Concur/Amex system.

Scheduled variety of internal and external departmental training and educational meetings, including hotel, and food and beverage needs.

Arranged, organized and oversaw Junior Achievement Bowl-A-Ton for two years straight raising over 50K in donations for Junior Achievement.

Executive Assistant • 2009 – 2011

First Data Corp • Greenwood Village, CO

Oversaw the production and accuracy of multiple daily reports and their distribution to appropriate departmental personnel.

Implemented weekly attendance and time-off calendar, servicing 155 regional employees and their managers.

Assisted in meeting and appointment coordination through Microsoft Outlook for Western Regional Manager, Operations Manager and Director.

Event & Tradeshow Manager • 2006 – 2009

Taylor, Bean & Whitaker • Centennial, CO

Responsible for leading and developing events, independently managing related logistics, and working in conjunction with internal executives and/or content managers to execute strategic goals and objectives of Business Unit through these events. This includes on-site production, registration & event close out, and managing schedules for multiple key milestones and resources.

Successfully coordinated all creative collateral processes initiatives, sales literature and tradeshow criteria within a top 10 mortgage-lending firm.

Acted as primary liaison for multiple vendors, 45+ Account Executives on fulfillment of all marketing materials.

Created an order/shipping request system to expedite individual AE’s, tradeshow and special events requests.

Increased tradeshow schedule from 30 shows a year to more than 110 national shows, increased revenues by more than $1 million.

Independently select and negotiate venue and vendor contracts, to include third parties (Hotels, security, transportation, entertainment, caterers, speakers, graphic designers, production, printers etc.) for several company sponsored golf tournaments and Homes for Humanity. Served as liaison with vendors on all event related materials.

Helped in the creation and layout of custom 20 X 20 tradeshow booth for all national tradeshows.

Administrative Assistant & Marketing Coordinator • 2004 – 2005

Conservatek Industries • Conroe, TX

Performed daily office tasks such as filing, faxing, records maintenance, data entry and correspondence.

Prepared and composed sensitive company documents and memos for the VP of Operations; handled distribution and mailing of confidential company documents.

Managed company tradeshow schedule including all paperwork and preparation from concept to completion.

Marketing Coordinator • 2003 – 2004

Commonwealth Marketing Group • Uniontown, PA

Aided various staff members with their administrative, general research and project-based work assignments.

Assisted in event coordination both internally and externally for clients.

Fulfilled requests for marketing materials; edited and assisted in the corporate review of all marketing materials.

Tracked inventory ran internal reviews and ordered reprints of marketing materials.

Oversaw the creation of quarterly company newsletter from concept to completion.

Traffic Manager & Executive Assistant • 2001 – 2003

RealLegal, LLC • Aurora, CO

Provided high-level administrative support including research, statistical report generation, fielding information requests.

Performed clerical functions including preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Served as liaison between five departmental managers and 12 regional managers; coordinated calendars, travel requests and meetings.

Managed all aspects of extensive travel schedule, expense reports generation, calendar coordination and meeting arrangements for sales teams, managers, VP of Sales and CEO.

Managed extensive advertising schedule and allocation of $2 million in annual advertising budget.

Created and oversaw all departmental processes and procedures for production traffic and delivery of more than three-thousand print ads to national and regional trade publications.

Served as liaison between graphic designers, media placement firms and publications to coordinate delivery of ads to national and regional publications under strict deadlines.

TECHNICAL SKILLS

Microsoft Word • Excel • Outlook • Access • PowerPoint • SharePoint • Concur • Amex

EDUCATION

University of Northern Colorado • Greeley, CO

Contact this candidate