Administrative Assistant Management

DOROTHY BUR SON

** ***** ***** ********, ** ***** 205-***-**** ******.***********@*****.***

Business Manager

Office Manager / Human Resource with 6 years’ experience. My objective is to work with a team of professionals in an organization which offers dynamic ambience and provides ample opportunities for the enhancement of skills as well as career growth.

Key Skil ls

Office Management

Policies & Procedures Manuals

QuickBooks Premier Pro 2016

Human Resource

Microsoft Word & Excel 2010

Accounts Payable/Receivable

Bookkeeping & Payroll QuickBooks

PeopleSoft 8 Time & Attendance

Records Management

Meeting & Event Planning

Inventory Management

Expense Reduction

Experience

The Birmingham Times/Lewis & Company; Birmingham, AL 12/14 to Present Business Manager / HR

Manage daily business operations, Human Resource, customer service, and finances Cut operational costs through efficient inventory management and team management Manage accounts receivable/payable and reconcile accounts for Lewis and Company; The Birmingham Times and Jesse Lewis and Associates and Personal Bookkeeper for Dr. Jesse J. Lewis, Sr.

Prepare Business Activity Statements/Profit & Loss Statements

Process Bi-weekly and Semi-Monthly payroll for The Birmingham Times & Lewis & Company using QuickBooks Premier 9 now using QuickBooks Premier Professional 2016

Bookkeeping for The Birmingham Times; Lewis & Company; JJ Lewis Investments and personal accounts.

Manage staff workers comp, health insurance

Do weekly agency and customer billing/invoicing. CRC Insurance Services, Inc., Birmingham, AL 10/13 to 12/14 Accounts Receivable Specialist

As the Accounts Receivable Specialist I am the primary accounting contact with an agent; and broker/underwriter; my current responsibilities include the following:

Collect all Accounts Receivable balances from agent by due date on invoice per the brokerage agreement.

Review accounts receivable aging reports daily to resolve all old items

Responsible for Offsets on accounts on a weekly basis and Write-offs can be done on accounts $100 or less due that has been unsuccessful in collecting.

Responsible for reviewing and monitoring discrepancies for completion. Elements Communications, Inc., Birmingham, AL 11/09 to 8/13 Office Manager /Human Resource /Project Manager 2009 to 2013 Responsible for work that primarily involved personnel oversight, pay administration, authorization of payroll and benefits management, employee policy compliance, recruiting and hiring processes, personnel record management, project and vendor management and supporting CEO in all administrative needs.

Coordinate health insurance enrollments with insurance representative; communicate with providers concerning routine administration of programs.

Coordinated all conferences, weekly and quarterly meetings, customer focus groups and employee morale boosting events and also negotiated contracts with vendors including caterers, entertainers and venues.

Accounts payable/receivable using QuickBooks Premier 2009 (invoice data entry, manual check entry)

Agency/client billing performs monthly using QuickBooks Premier 2009 (month end reconciliation and billing clients for services rendered).

Children’s Health System, Birmingham, AL 7/05 to 8/09 Data Specialist 2007 to 2009

Interim Business 2008 to 2009

Administrative Assistant 2005 to 2007

Served as Administrative Assistant to Divisional Director of Surgical Services then was promoted to Data Specialist to the executive management team (i.e.: Chief of Surgery, VP of Operations), to facilitate electronic information entry, storage and retrieval from the information system.

Prepared a variety of standard and customized management reports in accordance with established standards.

Provided information for budgetary reports, and financial reports for month and fiscal year end reporting assisted management in capital requests.

Performed attendance and payroll duties in PeopleSoft 8. St Thomas Health System, Nashville, TN 8/03 to 7/05 Administrative Assistant

I served as Administrative Assistant to executive management team of Surgical Services.

Performed attendance and payroll duties in PeopleSoft 8

Created automated daily stats report that reduced inaccuracies and provided management with an important decision-making tool.

Quickly became a trusted assistant to the executive management staff and nurse managers and earned a reputation for maintaining a positive attitude and producing high-quality work. Gambro Healthcare, Birmingham, AL. 10/99 to 7/03

Administrative Assistant

Communicated with and assisted members of the healthcare team, patients, and visitors

Reviewed files for missing or incomplete information and ensured all physicians and care givers signatures are entered timely and accurately

Maintained confidentiality of patient and clinic information

Entered, reviewed, completed and accepted charges daily and posted information to records or ledgers

Reviewed and reconciled exception reports; verified insurance information and participated in QA/CQI process Education

American Intercontinental University (AIU online), Hoffman Estate, IL 8/23/09 Master of Science Business Administration – Human Resource Management Herzing University, Birmingham, AL 2/27/04

Bachelor of Science Business Administration – Healthcare Management Associates of Science Business Administration – Healthcare Management Affil iations

BSHRM – Birmingham Society of Human Resource Management 2/2012 SHRM – Society of Human Resource Management 2/2012

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