Payroll & Benefits Manager

DIANA BELL

Scottsdale, Arizona ***** 317-***-**** *******@*****.***

Payroll and Benefits Director

More than 17 years experience delivering superior payroll and benefits administration. Conscientious and analytical with refined problem solving skills and attention to accuracy. Confident and efficient while working under pressure in deadline-driven environments. Strong ability to lead, motivate, and collaborate with all levels of management and staff. Excellent communication and interpersonal skills.

Core Competencies

Benefits Administration Payroll Administration SOX Compliance I-9 Compliance

Multistate Tax Preparation Workers Compensation Internal Controls Budgeting Account Analysis Auditing Fleet Administration Financial Reporting Non-Discriminating Testing

Professional Experience

MAPLEHURST BAKERIES, LLC

Director, Transitional Training for Payroll and Benefits (5/2016–7/2016)

Trained and mentored successors to ensure a smooth transition of leadership and continuity of payroll and benefits administration, and internal controls operations.

Director of Payroll, Benefits, and Internal Controls (3/2015–5/2016)

Directed and planned the day-to-day operations of payroll, benefits, and internal controls. Prepared journal entries, managed medical accrual, and reconciled benefit accounts. Trained and mentored all levels of employees on payroll systems, benefits enrollment process, and job requirements.

Payroll Administration

Supervised payroll processing for 11 divisions using JD Edwards payroll software.

Eliminated 20 hours of work/week and cost of mailing reports and payment statements by executing Concur. Processed 60+ expense reports per week, and employees received payment a week earlier.

Set up a new Tennessee location in the payroll system within 1 week. Collaborated with the Tennessee team to setup data items and bridged payroll into the general ledger. Executed first pay to 50 employees after fully reviewing the payroll. Trained new employees on JD Edwards.

Created audit reports and improved the review process for changes made in the payroll system following a case of identity theft and theft of company funds. Reviewed and audited all changes made in the payroll system.

Setup a reconciling process to ensure the tax returns were balanced before submitting them at the end of each quarter. Issued W2's by the first week in January.

Conducted payroll and benefits training for new HR Managers and Payroll Accountants.

Prepared W2, 499R's and 1099 tax forms including ACA statements.

Managed a project to outsource 1095c statements using For My Benefits per IRS mandate. Manually extracted information for insured plan and cobra participants, and reviewed all data for accuracy. Forms were issued by the IRS deadline.

Mapped all new departments and new account numbers in the payroll system.

DIANA BELL Page 2

Director of Payroll, Benefits, and Internal Controls (continued)

Benefits Administration

Administered group health, dental, vision, short-term and long-term disability, Cobra, worker’s compensation, life insurance, flexible spending, company car program, 401(k), and retirement plan for over 1,300 employees in the U.S. and Puerto Rico.

401K Administrator for three Fidelity 401K plans.

Administered the company car program using Concur online travel & expense reporting system.

Determined the periodic cost of self-insured medical plans for each division.

Implemented and administered an online employee benefit portal. Tested portal each October prior to annual open enrollment.

Conducted annual enrollment meetings and oversaw the annual enrollment process for all divisions.

Reconciled the flexible spending (125k) account.

Internal Controls

Supervised one direct report and reviewed work completed by 7 different employees.

Ensured all tax returns for 35 states were completed accurately and filed timely.

Oversaw SOX compliance with payroll and LX ERP system. Conducted E-Verify and I-9 compliance.

Managed fraud reporting.

Handled treasury duties-signing wire transfers, pulling daily bank transactions from Citibank, and resolving issues with bank reconciliations.

Director of Financial Reporting and Internal Control (1/2004–3/2015)

Supervised payroll, administered benefits, budgeted medical expense, and managed the corporate administrative budgets for each department. Administered the company car program. Prepared periodic and quarterly financial reports for Canadian parent. Reviewed and approved invoices and wire transfers. Prepared journal entries, account reconciliations, and reviewed expense reports at a high level.

Achieved 90% 401K-auto enrollment by upgrading to a Safe Harbor plan. Collaborated with Fidelity and company Law Firm to identify corrections in the plan document and communication pieces for the employees. Budgeted 401K match increase in advance for the go live year.

Transitioned benefits enrollment from paper forms to an online form. Evaluated and recommended self-service (SaaS) program. Tested and implemented product at annual enrollment and communicated change in process with all employees.

Education

UNIVERSITY OF WISCONSIN-MILWAUKEE Bachelor of Business Administration-Accounting

Technical Skills

Microsoft Office: Word, Excel JD Edwards Concur LX ERP System Ceridian

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